Contract facts
- End date
- Contract vehicle
- Every contract on this vehicle
- NIGP codes
- 20861 Ocr And Scanner Software
- 42048 Library Shelving, Metal
- 42542 Filing Systems, Mobile, High Density (Electrical And Mechanical)
- 42574 Safes, Vaults, And Night Depository Boxes (Incl. Parts And Accessories)
- 52505 Archival Storage Materials (Acid Free): Document Cases, Envelopes, File Folders, Etc.
- 91568 Microfiche/Microfilming Services
- 92002 Access Services, Data
- 92003 Application Service Provider (Asp) (Web Based Hosted)
- 92021 Data Entry Services
- 92022 Data Preparation And Processing Services (Including Bates Coding)
- UNSPSC codes
- 80161604 Information technology IT management services
- 81111811 Technical support or help desk services
- 81161501 Software application administration service
- 81112203 Firmware patching or upgrade service
- 81112214 Content authoring and editing software maintenance
- 82131503 Microfiche services
- 81161500 Access management services
- 81112007 Content or data standardization services
- 81111901 Database information retrieval
- 81112010 Data conversion service
Show all 45
- 81112200 Software maintenance and support
- 81112218 Network application software maintenance
- 81112215 Content management software maintenance
- 81112201 Maintenance or support fees
- 81112208 Security and protection software maintenance
- 81112204 Operating system software maintenance
- 81112216 Educational or reference software maintenance
- 80161503 Keyboard entry services
- 81112001 Online data processing service
- 81112217 Industry specific software maintenance
- 81112205 Database management system software maintenance
- 81112220 Server software maintenance
- 81112212 Customer relationship management software maintenance
- 81112213 Accounting software maintenance
- 43232111 Optical character reader OCR or scanning software
- 46171506 Safes
- 81160000 Information Technology Service Delivery
- 81161600 Electronic mail and messaging services
- 81111902 Online database information retrieval service
- 81161601 Instant Messaging Administration Service
- 81112003 Data center services
- 81112000 Data services
- 81111806 Database analysis service
- 81112002 Data processing or preparation services
- 81112009 Content or data classification services
- 71131022 Production system optimization service
- 81111802 Mainframe administration services
- 81112206 Information retrieval or search software maintenance
- 81112207 Video conferencing software maintenance
- 81112209 Development software maintenance
- 81112210 System management software maintenance
- 81112211 Enterprise resource planning software maintenance
- 81112219 Computer game or entertainment software maintenance
- 81112221 Point of sale software maintenance service
- 81112222 Facility operation and maintenance management software maintenance
Contract details come from txsmartbuy.gov. Updated .
About this contract
The Texas Multiple Award Schedule (TXMAS) contract TXMAS-23-92001, awarded to Kofile Technologies, Inc., provides comprehensive records management and preservation services for state and local government entities in Texas. The master contract covers a wide range of document processing capabilities, including archival imaging, indexing, preservation, and digital conversion services. Key offerings encompass archival imaging of unbound and bound documents (manuscripts, typescripts, and photostats), record book preservation, case file processing, plat and map conservation, microfilming, and specialized treatments such as adhesive removal and document stabilization. The services are designed to digitize, index, and protect historical governmental records using advanced preservation techniques.
The contract is managed by the Texas Comptroller of Public Accounts - Statewide Procurement Division and is effective from the award date through May 29, 2026. Kofile Technologies, Inc., based in Dallas, Texas, serves as the prime contractor for this state-level indefinite delivery vehicle. The TXMAS contract is tax-exempt under Texas Tax Code, Section 151.309(4), and is specifically structured for use by the State of Texas and its political subdivisions. While the master contract does not have a specific total value listed, it provides a standardized pricing mechanism for various document preservation services across different document types and processing requirements.
The contract has been extensively utilized by numerous Texas counties, with cumulative award values ranging from as low as $3,070 (Wise County) to as high as $6,086,349.84 (Tarrant County). As of the provided data, at least 32 Texas counties have leveraged this TXMAS contract for records management services, including Brazoria, San Antonio, El Paso, Webb, Galveston, and Bell Counties. The awards demonstrate consistent demand for document preservation services, with typical scopes involving archival imaging, indexing, and preservation of land records, case files, vital records, and other historical documents. Volume discounts are frequently applied, and the contract supports a diverse range of preservation techniques tailored to each county's specific archival needs.
Awards
| Award | Awarded | Amount |
|---|---|---|
| 26265867 | $69,269 | |
| 26265862 | $734.66 | |
| 26265603 | $25,421 | |
| 26259339 | $27,109 | |
| 26253950 | $298,271 | |
| 26248545 | $53,880 | |
| 26248544 | $65,400 | |
| 26240748 | $59,997 | |
| 26240572 | $327,318 | |
| 26224698 | $223,129 | |
| 26222691 | $18,886 | |
| 26221796 | $1,435,912 | |
| 26216583 | $597,391 | |
| 26213826 | $499,225 | |
| 26213509 | $243,856 | |
| 26212390 | $304,946 | |
| 26212264 | $205,902 | |
| 26211946 | $46,839 | |
| 26211324 | $96,294 | |
| 26211009 | $151,161 | |
| 26209516 | $87,312 | |
| 26159221 | $59,992 | |
| 26159009 | $57,340 | |
| 26158126 | $963,631 | |
| 26158094 | $69,495 | |
| 26157555 | $3,070 | |
| 26157024 | $600,000 | |
| 26156501 | $226,263 | |
| 26146187 | $652,999 | |
| 26125931 | $112,713 | |
| 26105412 | $406,550 | |
| 26105000 | $190,008 | |
| 26064474 | $179,885 | |
| 26064304 | $5,922 | |
| 26064093 | $996,164 | |
| 26063605 | $24,310 | |
| 26063253 | $67,916 | |
| 26040078 | $223,104 | |
| 26028580 | $28,840 | |
| 26028101 | $23,438 | |
| 26027746 | $110,918 | |
| 26026614 | $68,754 | |
| 26026457 | $36,960 | |
| 26026361 | $11,827 | |
| 26026341 | $52,116 | |
| 26025868 | $16,337 | |
| 26025710 | $1,249,820 | |
| 26025678 | $0.57 | |
| 26025623 | $199,306 | |
| 26025234 | $85,750 |
Show 40 more
Latest 50 of 160 listed here. See the rest on GovTribe.
Line items
| Item | Total |
|---|---|
| Re-Bind In Recorder Binder | $3,654.80 |
| 35Mm Film To Book Re-Creation (Binder Cost Additional) | $1,302.90 |
| Mylar Encapsulation By Page | $3,263.70 |
| Archival Imaging Of Unbound Positive / Manuscript | $11,543.10 |
| Record Book Preservation By Page | $72,128.70 |
| Pre-Preservation Stabilization, Archival Imaging, And Rehousing In Acid Free Folders And Boxes | $85,400.00 |
| Volume Disc. Enter Total -$ Amount | — |
| Archival Indexing: Backfile Archival Indexing Of Military Discharge / Manuscript | $11,995.62 |
| Archival Indexing: Backfile Archival Indexing Of Military Discharge / Manuscript | $3,021.72 |
| Archival Imaging Of Unbound Positive / Manuscript | $392.40 |
| Volume Disc. Enter Total -$ Amount | — |
| Archival Indexing: Backfile Archival Indexing Of Land Record / Typescript | $265,969.73 |
| Volume Disc. Enter Total -$ Amount | — |
| Kofile Digital Archive Repository License | $80,908.20 |
| Archival Imaging Of Unbound Positive / Typescript | $16,819.20 |
| Archival Indexing: Backfile Archival Indexing Of Vitals / Manuscript | $6,489.60 |
| Archival Indexing: Backfile Archival Indexing Of Vitals / Typescript | $40,665.60 |
| Archival Imaging Of Unbound Positive / Manuscript | $2,790.40 |
| Book Re-Creation Of Bound/Manuscript Record (Digitization Cost Additional) | $1,012.50 |
| Archival Imaging Of Oversized Sheets/ 12” On The Shortest Side Of The Sheet | $3,398.40 |
| Archival Imaging Of Bound Positive / Typescript Or Manuscript | $783.00 |
| Archival Imaging Of Unbound Positive / Manuscript | $218.00 |
| Stabilization Services For Disaster Recovery/ Water Damage/ Mold Remediation | $770.55 |
| Additional/Special Preservation: Minimum Charge For Adhesive, Old Repairs, And Scotch Tape Removal | $15,345.90 |
| Index Book Or Oversized Record Preservation By Page | $13,629.00 |
| Record Book Preservation By Page | $1,284.00 |
| Volume Disc. Enter Total -$ Amount | — |
| Archival Indexing: Backfile Archival Indexing Of Land Record / Typescript | $48,896.90 |
| Volume Disc. Enter Total -$ Amount | — |
| Archival Imaging Of Unbound Negative Photostat | $32,577.66 |
| Volume Disc. Enter Total -$ Amount | — |
| Archival Imaging Of Unbound Positive / Typescript | $36,884.71 |
| Archival Image Processing: Image Splitting | $11,490.66 |
| Volume Disc. Enter Total -$ Amount | — |
| Archival Indexing: Backfile Archival Indexing Of Land Record / Manuscript | $151,852.20 |
| Archival Indexing: Backfile Archival Indexing Of Vitals / Typescript | $354,899.14 |
| Volume Disc. Enter Total -$ Amount | — |
| Volume Disc. Enter Total -$ Amount | — |
| Archival Indexing: Backfile Archival Indexing Of Land Record / Typescript | $76,832.60 |
| Book Re-Creation Of Unbound Positive Record (Digitization Cost Additional) | $3,114.24 |
| Archival Indexing: Backfile Archival Indexing Of Case Files | $2,527.50 |
| Archival Image Of Case File / Manuscript Or Tri-Fold | $1,635.00 |
| Case File Preservation By Page | $174,220.00 |
| Archival Indexing: Backfile Archival Indexing Of Vitals / Typescript | $5,838.62 |
| Archival Imaging Of Unbound Positive / Typescript | $13,313.74 |
| Record Book Preservation By Page | $402,463.38 |
| Archival Indexing: Backfile Archival Indexing Of Plats And Maps | $28,072.10 |
| Archival Imaging Of Case File / Typescript And Flat (No Previous Folds) | $3,517.50 |
| Stabilization Services For Disaster Recovery/ Water Damage/ Mold Remediation | $6,678.10 |
| Plat/Map Conservation And Archival Imaging / Sized Less Than Or Equal To 24” X 18” | $368,115.93 |
Show 40 more
First 50 of 720 listed here. See the rest on GovTribe.
Quick answers
Who holds contract TXMAS-23-92001?
Contract TXMAS-23-92001 was awarded to Kofile Technologies, Inc. by CPA Contract Management in Texas on July 24, 2023.
How many awards have been placed under contract TXMAS-23-92001?
160 awards have been placed under contract TXMAS-23-92001, the latest on May 20, 2026.
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