Archival Image Processing: Large Format Archival Imaging, Greater Than 36" X 48" (Greyscale Output) and 9 more items

Guadalupe County, Texas awarded a Records Management and Preservation Services contract to Kofile Technologies, Inc., a Dallas-based contractor, with an effective date of April 13, 2026 and completion deadline of May 29, 2026. The cumulative contract value totals $59,996.85 under the Texas Multiple Award Schedule (TXMAS) contracting vehicle. Services will be performed for the County Clerk's office in Seguin, Texas, with all deliverables scheduled for completion by October 12, 2026, establishing a 180-day acknowledgment and receipt order timeframe.

The scope of work encompasses comprehensive archival and digital preservation services across multiple document categories. Services include Case File Preservation (3,630 pages at $11.79 per page), Record Book Preservation (3,100 pages at $6.75 per page), Archival Image Processing of case files and manuscripts (5,230 pages at $1.09 per page), Archival Microfilming to 16-millimeter format (85,130 images at $0.07 per image), and Large Format Archival Imaging for oversized documents exceeding 36 inches by 48 inches in dimension (4 hours at $128.42 per hour). Volume discounts totaling $13,930.33 have been applied across these service categories, reducing the overall contract obligation.