Records Management and Preservation Services

Guadalupe County, Texas, has awarded a Texas Multiple Award Schedule (TXMAS) contract to Kofile Technologies, Inc. for Records Management and Preservation Services. The contract, identified as TXMAS-23-92001, focuses on pre-preservation stabilization, archival imaging, and document rehousing services. The scope of work includes processing 90,480 pages of documents, which will be prepared in acid-free folders and boxes to ensure long-term preservation and archival quality.

The contract is valued at $190,008.00, with services to be performed between December 19, 2025, and May 29, 2026. The unit pricing is structured at $2.44 per page, with an additional line item credit of -$30,763.20. The purchase order, issued through the Texas Comptroller of Public Accounts - Statewide Procurement Division, is tax-exempt under Texas Tax Code, Section 151.309(4), and specifically designed for use by a Texas governmental entity. Kofile Technologies, Inc., based in Dallas, Texas, will serve as the prime contractor responsible for executing the document preservation and archival services.