NIGP 42574: Safes, Vaults, and Night Depository Boxes (incl. Parts and Accessories)

NIGP Item 42574 Safes, Vaults, and Night Depository Boxes includes parts and accessories, and state and local governments buy secure storage units for narcotics, confidential documents, and institutional valuables—ranging from single heavy-duty commercial-grade safes to multi-unit vault installations with specific floor-load and dimensional constraints. Recent solicitations show school districts, county social services departments, and health systems issuing ITBs, IFBs, and RFPs for vault furnishing, delivery, and installation with mandatory site visits, operational training, and maintenance support. Bidders typically must demonstrate experience supplying and installing fire-rated, drill-resistant commercial safes, maintain substantial general liability and crime insurance, and comply with local employment verification and background-clearance requirements. Florida and Maryland school and social-services procurement offices have been active in this space, and cooperative purchasing vehicles like Sourcewell are packaging safes and vaults as part of broader law-enforcement-equipment frameworks for multi-jurisdictional use.

The most recent activity is concentrated in the Southeast and Mid-Atlantic regions. Pinellas County School District (Florida) issued ITB 26-AM-004 on September 28, 2026, for approximately $1,000,000 in annual architectural hardware supply including locks and related security components, with bids due March 16, 2026. Prince George's County Department of Social Services (Maryland) issued IFB PGCDS/ADMIN-27-021 on August 6, 2026, for two heavy-duty commercial-grade safes with a floor-load limit of 1,500 pounds each and specific dimensional and shelf-configuration requirements, with bids due August 14, 2026 and a mandatory August 6 site visit. Harris County's Harris Health issued a request for a single narcotics storage vault for its EMS department on September 2, 2026, with proposals due September 11, 2026. Sourcewell, acting as a cooperative purchasing vehicle on behalf of Minnesota and participating Washington counties, issued RFP 061626 for law enforcement equipment on May 12, 2026, with proposals due June 16, 2026, to establish a contracting solution available to thousands of governmental agencies nationwide.