NIGP 92024: Data Conversion Services

NIGP 92024 Data Conversion Services, an Item code, encompasses the digitization, migration, and transformation of data from legacy systems or physical media into modern cloud and SaaS platforms, as demonstrated by recent state and local solicitations that span document scanning with OCR, system data migration, platform conversions, and cloud infrastructure transitions. State and local governments use this code for converting paper records to searchable digital formats; migrating databases between on-premise and cloud environments; transitioning data between legacy and modern software systems; and implementing new cloud platforms with historical data integration. Issuing bodies range across state education agencies, state health and human services commissions, county transportation authorities, city governments, and specialized districts—with Texas agencies and their education and health-care systems appearing frequently as repeat buyers. Representative recent opportunities include the Texas Education Agency's RFO 701-26-006 for a web-based SaaS platform to collect and store physical fitness assessment data for up to 2,000,000 students across Texas public schools (proposals due July 9, 2026); Texas State Technical College's RFP 1191027 for digitization and OCR of approximately 60,000 fragile paper transcripts with indexed metadata and encrypted storage (due May 26, 2026); the Texas Health and Human Services Commission's RFP HHS0014738 for a cloud-based SaaS solution to replace an aging aging-services data management system with TX-RAMP Level 2 certification (due January 27, 2025); and the Washington State Department of Health's RFQQ 26-004C to migrate from a legacy Sentry data platform to the EPA Safe Drinking Water Information System with a $2,298,707 budget ceiling (due July 23, 2026).

Activity concentrates in Texas, Washington, Georgia, Arizona, and Illinois, with Texas state agencies and higher-education institutions dominating the recent pipeline. The Town of Prescott Valley, Arizona, is soliciting project management oversight for Accela Civic Platform migration to the cloud (RFP due July 28, 2026); the Texas State Board of Public Accountancy is replacing its IBM iSeries AS/400 system with a COTS or SaaS solution across six modules—Qualifications & Licensing, Enforcement, Document Management, and optional Sponsor, Financial Aid, and Event Management modules—supporting 20,000 exam candidates and 80,000 licensees (RFO 457-26-0001, due June 12, 2026); and the Orange County Transportation Authority is converting on-premise Informatica licenses to cloud-based licenses under IFB 250164 with a $350,251 firm fixed-price budget (due February 17, 2026). The Georgia Environmental Finance Authority issued an RFI for data and workflow efficiency solutions to integrate disparate software systems across multiple infrastructure and conservation programs (due April 20, 2026). Cybersecurity compliance—particularly TX-RAMP Level 2 certification, FERPA/HIPAA adherence, FedRAMP, and SOC 2 Type II audits—appears consistently across health, education, and regulatory procurements. Most solicitations emphasize data security, encryption, business continuity, and disaster recovery capabilities as non-negotiable requirements rather than differentiators.