Records Management and Preservation Services

The City of Texarkana, Texas awarded a Records Management and Preservation Services contract to Kofile Technologies, Inc. on March 2, 2026, under TXMAS contract number TXMAS-23-92001. The contract encompasses archival indexing and imaging services for vital records preservation, with services to be performed at the City of Texarkana's Finance Department located at 220 Texas Boulevard, 3rd Floor, Texarkana, Texas 75501. The total contract value is approximately $304,946.

The deliverables include archival indexing of 98,445 vital records documents (23,000 manuscript documents at $5.07 per document and 75,445 typescript documents at $3.53 per document) and archival imaging of 82,000 pages of unbound records (23,000 manuscript pages at $1.09 per page and 59,000 typescript pages at $0.73 per page). The indexing services carry a delivery window of 365 days ending March 2, 2027, while the imaging services must be completed within 180 days ending August 31, 2026. The contract reflects negative adjustments totaling $146,125 representing credits or removal of previously ordered quantities.