Records Management and Preservation Services

Collin County, Texas (Agency C0430) awarded a contract to Kofile Technologies, Inc., a Dallas-based document imaging and archival services provider, for records management and preservation services under the TXMAS contract type administered through the Texas Comptroller of Public Accounts Statewide Procurement Division. The contract, designated TXMAS-23-92001, was awarded on February 20, 2026, with a total cumulative value of $151,161.29. Performance locations are identified as McKinney, Texas for billing and shipment coordination.

The scope of services encompasses two primary deliverables: archival indexing of case files totaling 7,346 documents at $3.37 per document, and archival imaging services covering 300,000 pages at $0.525 per page. The archival indexing services are scheduled for completion on February 22, 2027 (365 days from award), while archival imaging services have a delivery date of August 19, 2026 (180 days from award). The contract includes specified adjustments to the base service charges, with the final purchase order value of $151,161.29 exempt from state and city sales taxes under Texas Tax Code Section 151.309(4).