NIGP 42542: Filing Systems, Mobile, High Density (Electrical and Mechanical)

NIGP 42542 Filing Systems, Mobile, High Density (Electrical And Mechanical), an Item code, encompasses the procurement and installation of high-density mobile file shelving systems—hand-operated and electrically driven units with track-mounted carriages, adjustable steel shelving, and heavy-duty construction—that state and local governments buy for records management, archives, and document storage across administrative facilities. State and local buyers include executive branch agencies, independent school districts, and mental health centers, with recent solicitations originating from the Illinois Department of Behavioral Health and Recovery, the Texas Commission on Environmental Quality, and the Illinois Secretary of State. The scope of work covers complete system procurement, site preparation, installation, load testing, operational training, and compliance with accessibility and fire-code standards, with vendors typically furnishing all labor, materials, equipment, and supervision. Specifications frequently mandate steel construction with powder-coated finish, floor-mounted or track-guided rail systems with secure anchoring, adjustable shelves in one-inch increments, and weight capacity of 200–300 pounds per linear shelf foot; systems typically range from two to eight units spanning 15 to 20 feet in length and 77 to 82 inches in height. Prevailing wage requirements apply in Illinois and Texas procurements, and vendors must hold appropriate insurance coverage (general liability, auto liability, and workers' compensation) with state entities named as additionally insured.

Recent activity concentrates in Texas and Illinois. The Alton Mental Health Center under the Illinois Department of Behavioral Health and Recovery issued a procurement (Contract No. 26-444DHS-MENTH-B-52350) on May 5, 2026, for a complete high-density mobile rolling file shelving system with proposal due May 13, 2026. The Texas Commission on Environmental Quality posted RFB 582-26-15165A on April 24, 2026, for procurement and installation of a hand-operated high-density mobile filing system at the Amarillo Regional Office with bid due March 24, 2026. The Illinois Secretary of State issued an RFQ on April 24, 2026, for two rotary file cabinet starters and two adders (due April 30, 2026), while the State of Minnesota's Sourcewell cooperative purchasing vehicle posted a broad law-enforcement-equipment RFP (due June 16, 2026) that may include related filing or storage infrastructure for participating jurisdictions across multiple states. Solicitation activity in this code remains episodic and small-scale, driven by individual agency records-management projects rather than sustained demand cycles.