NIGP 42542: Filing Systems, Mobile, High Density (Electrical and Mechanical)

NIGP 42542 Filing Systems, Mobile, High Density (Electrical And Mechanical) Item code covers the procurement and installation of high-density mobile shelving systems for records storage across state and local government facilities. State and local buyers soliciting under this code are purchasing complete systems combining hand-crank or electric-drive mobile carriage platforms, adjustable steel shelves, stationary end units, and full-service installation including site measurement, floor preparation, rail leveling, and operator training. Issuing bodies include state agencies (Texas General Land Office, Texas Commission on Environmental Quality, Illinois Secretary of State, Illinois Department of Behavioral Health and Recovery), special-purpose authorities (Georgia World Congress Center Authority), and cooperative purchasing vehicles serving multiple jurisdictions (Sourcewell). The work typically encompasses furnishings specification, vendor responsibility for spatial fit and load distribution, and compliance with state prevailing wage and accessibility standards.

Recent activity concentrates in Texas and Illinois, with representation from Georgia and multi-state cooperative procurement. Representative solicitations include the Texas General Land Office's RFP 8399-SJ (posted July 13, 2026, due August 12, 2026) for office furnishings including Steelcase modular systems with mandatory five-year installation experience and VetHUB subcontracting requirements; Alton Mental Health Center's procurement (RFQ 26444DHSMENTHB52350, posted May 5, 2026, due May 13, 2026) for a high-density mobile rolling file system with two single-sided and five double-sided units; the Texas Commission on Environmental Quality's RFB 582-26-15165A (posted April 24, 2026, due March 24, 2026) for a hand-crank mobile system comprising two stationary and six mobile units with manufacturer-authorized installer requirements and 24-hour service response guarantees; and the Illinois Secretary of State's RFQ 26350SOSPERSOB52193 (posted April 24, 2026, due April 30, 2026) for two rotary file cabinet starters and two adders with delivery-only scope and no installation required. Sourcewell's cooperative RFP 061626 (posted May 12, 2026, due June 16, 2026) established a law enforcement equipment framework spanning Washington counties and multiple states, though filing systems may represent only a subset of eligible equipment under that broader vehicle.