Records Management and Preservation Services

Montgomery County, Texas (Agency C1702) awarded a contract to Kofile Technologies, Inc., a document preservation and imaging services provider, for records management and preservation services. The contract, valued at $59,991.88, was issued on January 27, 2026, with a completion date of May 29, 2026. Services are to be delivered to the Montgomery County District Clerk's Office. The award was processed through the Texas Comptroller of Public Accounts Statewide Procurement Division under the TXMAS (Texas Master Agreement Schedule) statewide contract vehicle TXMAS-23-92001.

The scope of work encompasses five distinct preservation and imaging services on a per-page basis: archival imaging of unbound positive/manuscript materials (6,446 pages at $1.09 per page); archival imaging of case file/manuscript or tri-fold documents (761 pages at $1.09 per page); record book preservation by page (6,446 pages at $6.42 per page); case file preservation by page (761 pages at $11.24 per page); and additional/special preservation treatments (761 pages at $2.89 per page). The total contract encompasses 15,175 pages of archival and preservation services designed to protect and digitize historical records maintained by the County District Clerk's Office.