Records Management and Preservation Services

Wharton County (Precinct 3) in Texas has awarded a Texas Multiple Award Schedule (TXMAS) contract to Kofile Technologies, Inc. for records management and preservation services. The contract, valued at $68,753.70, covers comprehensive document preservation activities including archival imaging and record book preservation. Specific services encompass 7,760 pages of archival imaging of unbound positive/manuscript materials, preservation of 9 record books, 7,200 pages of record book preservation, and 1,870 pages of specialized preservation treatments.

The contract was executed on November 18, 2025, with a projected completion date of May 29, 2026, representing a 180-day performance period. Unit pricing varies across service lines, ranging from $1.09 to $963.19 per unit, depending on the specific preservation method and complexity of the document processing. The procurement was processed through the Texas Comptroller of Public Accounts - Statewide Procurement Division, utilizing the state's standardized TXMAS contract mechanism to facilitate efficient government purchasing of specialized document management services.