NIGP 52505: Archival Storage Materials (Acid Free): Document Cases, Envelopes, File Folders, etc.
Item
Code facts
- Part of
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25
- 525
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25
- Open opportunities
- 0 3 posted in the last 90 days
NIGP codes come from the NIGP Code (NIGP: The Institute for Public Procurement, maintained by Periscope Holdings), and state and local contract opportunities from the governments' procurement sites.
State & local contract opportunities
Show all 30
Opportunities by state
| Rank | State | Open now | Posted, last 90 days |
|---|---|---|---|
| 1 | California | 0 | 1 |
| 2 | Georgia | 0 | 1 |
| 3 | Oregon | 0 | 1 |
About NIGP 52505
NIGP 52505 Archival Storage Materials (Acid Free): Document Cases, Envelopes, File Folders, Etc. is an Item code encompassing the purchase and custom fabrication of archival-quality storage containers, exhibit cases, and document preservation materials that meet acid-free and conservation standards for government records, artifacts, and historical materials. State and local governments buy under this code to preserve court records, historic artifacts, mortgage documents, claims repositories, and other materials requiring long-term archival protection—ranging from custom-fabricated display cases with UV-filtering vitrine and airtight seals to electronic archive repository systems that manage retention schedules and secure data destruction. Issuing bodies include county boards of commissioners managing historic properties and courthouses, county clerks' offices handling vital records, and public hospital systems maintaining compliance-sensitive claims and remittance archives. The work spans both tangible archival supplies (document cases, envelopes, acid-free file folders, mounting materials) and specialized services such as recreation of water-damaged records and design and deployment of secure digital archive repositories with encryption, access controls, and regulatory compliance.
Recent activity spans Georgia, Oregon, and California. Gwinnett County Board of Commissioners (Georgia) issued an Informal Written Quote in October 2026 for a custom freestanding archival-quality clock exhibit case for the Gwinnett Historic Courthouse, requiring UV-filtering acrylic, acid-free archival linen board, natural wood veneer, and lockable security features, with quotes due October 22, 2026. Marion County, Oregon posted an RFQ in September 2026 for recreation of water-damaged mortgage records, with sealed offers due September 30, 2026. San Mateo County (California) issued an RFP in August 2026 for an Archive Remit and Claim Repository to support San Mateo Medical Center, a five-year contract requiring secure electronic claims and remittance storage with HIPAA compliance, U.S.-based data servers, $5,000,000 cyber liability insurance, and SAML v.2.0 integration, with proposals due March 11, 2026 and local preference points available under the County's ordinance.
Quick answers
What is NIGP 52505?
NIGP 52505 is Archival Storage Materials (Acid Free): Document Cases, Envelopes, File Folders, etc., an item in NIGP 25, School and Library Equipment, Supplies, and Services.
Which states post the most state and local bids under NIGP 52505?
The states with the most state and local contract opportunities under NIGP 52505 posted in the last 90 days are California (1), Georgia (1) and Oregon (1).
What is the latest state & local contract opportunity under NIGP 52505?
The latest state & local contract opportunity under NIGP 52505 is IWQ137959 Purchase of a Clock Exhibit Case for the Gwinnett Historic Courthouse from Georgia, posted October 15, 2026.
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