NIGP 52505: Archival Storage Materials (Acid Free): Document Cases, Envelopes, File Folders, etc.
Item
Code facts
- Part of
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25
- 525
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25
- Open opportunities
- 0 2 posted in the last 90 days
NIGP codes come from the NIGP Code (NIGP: The Institute for Public Procurement, maintained by Periscope Holdings), and state and local contract opportunities from the governments' procurement sites.
State & local contract opportunities
Show all 29
Opportunities by state
| Rank | State | Open now | Posted, last 90 days |
|---|---|---|---|
| 1 | California | 0 | 1 |
| 2 | Oregon | 0 | 1 |
About NIGP 52505
NIGP 52505 Archival Storage Materials (Acid Free): Document Cases, Envelopes, File Folders, Etc., an Item code, encompasses acid-free storage containers and filing systems that state and local governments procure to preserve records and documents according to archival standards. Recent solicitations show state agencies and county health systems buying NARA-compliant document cases, secure digital repositories for archived claims and remittances, and specialized storage materials designed for long-term retention of vital records and medical documentation. The issuing bodies include state health departments and county healthcare systems operating public hospitals, clinics, and vital records facilities. Scope under this code spans both physical archival materials meeting NARA specifications for pH balance, lignin-free composition, and structural durability, and digital archival repository services that store, index, and enable retrieval of electronic records with regulatory compliance for healthcare data retention schedules.
The Illinois Department of Public Health posted an RFQ in January 2026 for 2,000 NARA-compliant archival document cases (10x9x5 inches, metal edges, hinged lids, acid-free composition, pH 8.0–9.5) for vital records storage at the Howlett Building in Springfield, with quotes due February 6, 2026 and a 60-day delivery requirement; award criteria prioritized price alongside warranty and certification compliance. The County of San Mateo issued an RFP in March 2026 for an Archive Remit and Claim Repository to support its public hospital system, seeking a vendor to provide secure storage, indexing, and retrieval of archived electronic claims and remittances with HIPAA compliance, SAML v.2.0 integration, and $5 million in cyber liability insurance, with a five-year contract term and local preference points available. Recent activity concentrates in California and Illinois, with procurement spanning state health departments, county healthcare systems, and public hospitals.
Quick answers
What is NIGP 52505?
NIGP 52505 is Archival Storage Materials (Acid Free): Document Cases, Envelopes, File Folders, etc., an item in NIGP 25, School and Library Equipment, Supplies, and Services.
Which states post the most state and local bids under NIGP 52505?
The states with the most state and local contract opportunities under NIGP 52505 posted in the last 90 days are California (1) and Oregon (1).
What is the latest state & local contract opportunity under NIGP 52505?
The latest state & local contract opportunity under NIGP 52505 is Recreating Water-Damaged Mortgage Records from Oregon, posted September 14, 2026.
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