Records Management and Preservation Services

Brazos County, Texas awarded a contract to Kofile Technologies, Inc., a Dallas-based document preservation and archival imaging service provider, for records management and preservation services. The contract, issued on January 23, 2026, under the Texas Comptroller of Public Accounts Statewide Procurement Division's TXMAS program, carries a cumulative value of $57,340.40. The ordering entity is the Brazos County Clerk's office in Bryan, Texas, with performance scheduled for completion by May 29, 2026.

The scope of work encompasses archival imaging and preservation services across multiple formats and quantities. Deliverables include 7,450 pages of record book preservation at $6.42 per page, one book minimum preservation charge of $963.19, 1,950 pages of archival imaging of unbound negative photostats at $1.22 per page, and 5,660 pages of archival imaging of unbound positive manuscripts at $1.09 per page, with a credit adjustment of $0.19 applied to the invoice. All services are to be performed in accordance with archival standards for long-term preservation and accessibility of county records.