Pre-Preservation Stabilization, Archival Imaging, And Rehousing In Acid Free Folders And Boxes and 1 more item

Guadalupe County, Texas (Contracting Organization C0940) awarded a Records Management and Preservation Services contract to Kofile Technologies, Inc., a Dallas-based contractor, on May 19, 2026. The contract, executed through the Texas Cooperative Purchasing Program (TXMAS Contract TXMAS-23-92001), encompasses pre-preservation stabilization, archival imaging, and rehousing services for 12,105 pages of documents. The services are being performed for delivery to Guadalupe County's offices in Seguin, Texas, with an established delivery deadline of November 16, 2026 (180 days from the award date).

The total contract value is $25,420.50, derived from a base service cost of $29,536.20 (12,105 pages at $2.44 per page) with an applied volume discount of $4,115.70. The archival materials will be rehoused in acid-free folders and boxes in accordance with preservation standards. As a political subdivision of the State of Texas, Guadalupe County is exempt from applicable sales taxes on this acquisition. The contract completion date is scheduled for May 29, 2026, representing the administrative close-out date, while physical delivery of the preserved and imaged documents is anticipated by November 16, 2026.