Records Management and Preservation Services

Lubbock County, Texas, through the Texas Comptroller of Public Accounts - Statewide Procurement Division, has awarded a Texas Multiple Award Schedule (TXMAS) contract to Kofile Technologies, Inc. for Records Management and Preservation Services. The contract, valued at $52,116.05, covers two primary line items: Archival Microfilming and Archival Storage services. Specifically, the contract includes the conversion of 339,000 digital images to 16mm Archival Microfilm at $0.07 per image, totaling $23,730.00, and the storage of 7,373 microfilm media vault units at $3.85 per unit, amounting to $28,386.05.

The contract, issued on November 14, 2025, with a completion date of May 29, 2026, represents a targeted records preservation initiative for Lubbock County. Kofile Technologies, a contractor based in Dallas, Texas, will perform the services with billing and shipping centered in Lubbock. The purchase order stipulates a 180-day delivery after receipt (ARO) timeframe, with a specific delivery date of May 13, 2026. The state of Texas has claimed a tax exemption under Texas Tax Code, Section 151.309(4), as the purchased services are secured for exclusive state use.