NIGP 405: Fuel, Oil, Grease and Lubricants

NIGP 405 Fuel, Oil, Grease and Lubricants, a Class code, encompasses state and local procurement of motor fuels (gasoline, diesel, biodiesel, kerosene, propane, and compressed natural gas), lubricating oils and fluids, greases, antifreeze, diesel exhaust fluid, and hedging services for fuel commodities. Recent solicitations show state and local governments buying bulk fuel for fleet operations via index-based pricing tied to OPIS rack prices or fixed markup structures, lubricants and hydraulic fluids for vehicle and equipment maintenance in drum quantities, marine fuel from waterfront dispensing facilities, propane and heating oil for facilities, and professional commodity hedging services to manage fuel cost volatility. Issuing bodies span state transportation departments (Massachusetts Bay Transportation Authority, New Hampshire Department of Administrative Services, Utah Division of Purchasing), county governments (Ada County, Idaho; Sarasota County, Florida; Escambia County, Florida; Salt Lake County, Utah), municipal fleet and public works departments (City of Wichita, City of Urbana, City of Tucson, City of Albuquerque, City of Quincy), independent school districts (Pinellas County Schools, Rockwood School District, Parkway School District, Harlingen CISD, Cecil County Public Schools), and specialized transit authorities (Orange County Transportation Authority, Lehigh and Northampton Transportation Authority). Repeat large-volume buyers include city and county fleet operations and school districts managing 20,000 to 9 million gallon annual fuel requirements.

Recent activity concentrates in the western and midwestern United States—Utah, Idaho, Arizona, Oklahoma, Texas, Illinois, and Florida—with activity also present in Massachusetts, Pennsylvania, New Hampshire, and New Jersey. The City of Wichita's October 2026 sealed-bid solicitation (260260) for approximately 1.5 million gallons of lead-free gasoline, diesel #1, and dyed diesel via tank wagon delivery with OPIS-indexed pricing plus contractor markup is representative of municipal fleet fuel procurement. Region 7 Purchasing Cooperative's October 2026 invitation for transportation maintenance and supplies catalog discounts (TRAN2628) targeting Texas public entities over a two-year, $20.846 million cooperative contract illustrates aggregated procurement vehicles. The Massachusetts Bay Transportation Authority's November 2026 RFP 122-26 for professional fuel hedging services covering 10.5 million gallons annually reflects transit authority interest in commodity risk management. Salt Lake County's October 2026 bulk fuel solicitation (SLCOFLM1108341BULKFUELRFC) and the State of Utah's September 2026 statewide gasoline and diesel RFP represent large-scale, multi-award opportunities with five-year terms. School-district activity includes Pinellas County Schools' August 2026 ITB for petroleum lubricants and antifreeze at approximately $135,000 annually and Harlingen CISD's August 2026 fleet lubricants and fluids bid. Sarasota County's October 2026 rebid for marine fuel from a waterfront facility and the City of Santa Monica's propane supply and delivery RFP illustrate specialized fuel sourcing at the municipal level. Cooperative purchasing vehicles (Region 7, OMNIA Partners via Tucson MRO solicitation) and multi-award structures are standard. Businesses should expect fixed-price or index-plus-markup pricing models, 24-48 hour delivery requirements, proof of ASTM fuel specifications and API certification for lubricants, commercial general liability insurance typically at $1 million per occurrence, and participation in federal compliance programs (FTA, Section 3, DBE) when applicable.