NIGP 405: Fuel, Oil, Grease and Lubricants

NIGP 405 Fuel, Oil, Grease And Lubricants is a Class code that encompasses bulk and packaged fuel supply, delivery of motor oils and lubricants in drums and smaller containers, propane distribution, biodiesel blends, and specialty fluids such as diesel exhaust fluid, antifreeze, and hydraulic oils for fleet and facility operations. State and local governments procure these commodities through standing annual agreements, multi-year contracts, and as-needed blanket purchase orders. The issuing bodies span counties, cities, school districts, transit authorities, and state environmental and administrative agencies; repeat buyers include state departments of transportation and administrative services, municipal fleet divisions, regional transit authorities, and cooperative purchasing consortiums. Recent solicitations show sustained activity in three primary categories: fuel supply (gasoline, diesel, heating oil, propane, biodiesel) priced against OPIS or similar daily rack indices with fixed delivery markups; packaged oils and lubricants (motor oils, transmission fluids, greases, hydraulic fluids) supplied in drums, quarts, and bulk quantities; and specialty fluids (antifreeze, DEF, used oil recycling). Contract terms typically run one to three years with optional renewals, and pricing structures often tie commodity costs to published daily or weekly indices.

Geographic concentration appears across the Northeast (Massachusetts, New Hampshire, Pennsylvania, Delaware, New York), Texas (Dallas, Austin, multiple municipalities), California (Long Beach, Santa Fe region), Florida (multiple counties), and Midwest corridors. Recent representative opportunities include the Santa Fe Solid Waste Management Agency's ITB FY27ITB001 for motor oils, lubricants, antifreeze, and related products (bids due July 31, 2026) with multiunit pricing and New Mexico resident preference; the City of Santa Fe's ITB FY27ITB002 for bulk fuel and DEF (bids due July 30, 2026) covering 110,000 gallons annual diesel, 7,000 gallons E10 gasoline, and 2,200 gallons DEF at estimated volumes; Caesar Rodney School District's ITB SRS27937BULKLPG for propane across Delaware counties (bids due August 19, 2026) with multiple renewal options and Central Atlantic pricing indices; the Bucks County Consortium's fuel procurement (bids due June 12, 2026) aggregating 673,000 gallons gasoline, 368,500 gallons diesel, and other fuels across 22 townships and multiple authorities; and the City of Boston's three-year contract for biodiesel, ULSD, gasoline, and heating oil (bids due May 20, 2026). Transit authorities including Dallas Area Rapid Transit and Orange County Transportation Authority regularly solicit fleet fuels and oils; Massachusetts and New Hampshire issue recurring statewide seasonal and annual fuel contracts. Set-asides and preferences appear selectively—New Mexico resident, Native American resident, and veteran business preferences in Santa Fe; DBE goals in OCTA; local-vendor preference in Long Beach. Activity remains consistent across Q2 and Q3 2026, with bid response windows typically two to four weeks.