NIGP 40523: Graphite Lubricant

NIGP 40523 Graphite Lubricant, an Item code, covers the supply of lubricants and related fluids that state and local governments procure in bulk for fleet maintenance, equipment operation, and facility support — including engine oils, greases, gear oils, hydraulic fluids, antifreeze, transmission fluids, and diesel exhaust fluid (DEF). Recent state and local solicitations show state departments and county authorities buying these products on statewide or regional bases, with awards typically made to multiple vendors on a category or lot-by-lot structure to ensure ongoing supply across diverse facility networks. Products must meet API, ASTM, and manufacturer specifications; bidders commonly submit published price lists and manufacturer specification sheets as part of responsiveness requirements. The Washington State Department of Enterprise Services and the Solid Waste Authority of Palm Beach County are active buyers in this space.

Recent opportunities reflect geographic spread across at least the Pacific Northwest and Southeast. The Washington State Department of Enterprise Services issued a reissued statewide supply contract (Solicitation 09225-02, due July 30, 2026) for bulk lubricants, greases, gear oils, and DEF, with historical annual sales of approximately $5.1 million and a forty-eight-month contract term starting September 1, 2026; evaluation awards contracts to all responsive and responsible bidders scoring within 55 percent of the highest score per category, with a 10 percent DBE participation goal under Federal Transit Administration requirements. The Solid Waste Authority of Palm Beach County, Florida solicited furnish-and-delivery of lubricants (ITB 26-09, due May 27, 2026) covering nine primary product lots and one re-refined lot for seven facility locations, with an estimated annual expenditure of $25,000 and a one-year initial term plus optional two-year renewal. Both solicitations require bulk delivery capability (minimum 150 gallons or 55-gallon drums) and rapid turnaround, with the Florida procurement mandating 24-hour delivery for DEF and 48-hour standard delivery for other products.