NIGP 40551: Oil and Fluid, Hydraulic

NIGP 40551 Oil and Fluid, Hydraulic is an Item code under which state and local governments procure bulk engine oils, transmission fluids, hydraulic oils, greases, diesel exhaust fluid (DEF), and antifreeze in multiple packaging formats—primarily 55-gallon drums, bulk gallons, totes, and smaller units—for fleet and equipment maintenance. Recent solicitations show municipalities and transit authorities buying manufacturer-approved products certified to American Petroleum Institute standards, with vendors expected to deliver within 24 to 72 hours of order placement and maintain backup inventory across multiple product viscosities and formulations. The buying mix spans state departments, county governments, cities, school districts, and transit authorities; Washington State Department of Enterprise Services and the Dallas Area Rapid Transit Authority appear as repeat buyers in the recent posting window, while smaller transit systems, municipalities, and school districts submit single solicitations. Most jurisdictions use indefinite-quantity or blanket purchase order structures with one- to three-year initial terms and annual renewal options, establishing multiple-award agreements to ensure supplier redundancy.

Recent activity is concentrated in the Southwest, Southeast, and Upper Midwest. Washington State Department of Enterprise Services issued a reissued statewide competitive solicitation (09225-02, due July 30, 2026) for bulk engine lubricants, greases, gear oils, and DEF across four product categories, reporting historical annual sales of approximately $5.1 million with a 48-month contract term commencing September 1, 2026. The City of Santa Fe Solid Waste Management Agency solicited motor oils, lubricants, antifreeze, and related products in multiple units of measure via ITB FY27-ITB-001 (due July 31, 2026) with New Mexico resident and veteran business preferences available. Dallas Area Rapid Transit Authority posted two separate purchase orders for hydraulic oil, neutral 100, in 55-gallon drums (PO 2097749, due February 5, 2026, and PO 2100019, due July 13, 2026), requiring FOB Destination pricing with freight included and three-business-day delivery. The School District of Manatee County, Florida solicited fuel and DEF bulk delivery services on a three-year contract (ITB 260110TM, due April 8, 2026), anticipating approximately 434,000 gallons of diesel and 101,000 gallons of gasoline annually plus 250 gallons of diesel daily for wet fueling operations at remote locations. Additional activity includes Parkway School District in Missouri seeking bulk DEF (16+ 330-gallon totes; ITB 26137, due May 26, 2026), the City of Valdosta, Georgia requesting annual bulk oils and lubes (ITB 38-26, due April 21, 2026), and Columbus Consolidated Government procuring oils and lubricants for METRA Transit System in Columbus, Georgia (RFB 26-0030, due March 11, 2026).