NIGP 40573: Oils and Lubricants for Special/Severe Service

NIGP 40573 Oils and Lubricants for Special/Severe Service, an Item code, encompasses bulk engine oils, synthetic blends, gear oils, greases, diesel exhaust fluid (DEF), hydraulic oils, transmission fluids, and specialty industrial lubricants that state and local governments procure for fleet maintenance, heavy equipment, water and wastewater infrastructure, transit systems, and waste-to-energy facilities. State departments, counties, cities, special-purpose water authorities, and transit agencies solicit under this code. The Washington State Department of Enterprise Services, which manages a statewide cooperative contract generating approximately $5.1 million in annual sales, is a repeat and high-volume buyer; municipalities and special districts also appear frequently across recent solicitations. Scope spans standard automotive and industrial grades (15W40, 0W20, 5W30 engine oils; ISO VG 68–680 gear oils; hydraulic and transmission fluids) as well as specialized products meeting API, SAE, ISO, or AGMA certification for equipment-specific applications. Pricing is typically based on gallons for bulk liquids and per-unit measures for greases; delivery requirements and spill-containment responsibilities are common contract terms. Multi-year contracts with annual renewal options predominate, and cooperative purchasing vehicles allow broader eligibility across state agencies, political subdivisions, and nonprofits.

Recent activity spans Washington, Florida, Georgia, and Texas. The Washington State Department of Enterprise Services' statewide bulk lubricants contract (Solicitation 09225-02, bids due July 30, 2026) covers mineral, synthetic, and specialty oils, EPA-certified environmentally acceptable lubricants, greases, and DEF across four categories, with 48-month terms and potential 48-month extensions; historical annual sales of $5.1 million include significant DEF (20 percent) and 15W40 (17 percent) components. Collier County, Florida is pursuing a five-year single-source arrangement with Schaeffer Manufacturing for fleet maintenance oils and transmission fluids (response deadline May 12, 2026, now closed). Broward County issued an RFI on Mobil Lubricant products for ship-to-shore crane operations (due July 1, 2026) to test sole-brand designation. The City of Waycross, Georgia solicited bulk oils and hydraulic fluid for municipal fleet vehicles (RFQ PE66212NONST2026000000031, bids due June 4, 2026). The Tohopekaliga Water Authority in Florida's Invitation for Bids IFB26017 (bids due March 26, 2026) requested 23 line items of oils, greases, and maintenance fluids across its three-county water and wastewater service area. Columbus Consolidated Government (METRA Transit System), Georgia issued RFB 26-0030 for transit lubricants and fluids with DBE participation requirements and FTA funding (due March 11, 2026).