NIGP 40573: Oils and Lubricants for Special/Severe Service

NIGP 40573 Oils and Lubricants for Special/Severe Service, an Item code, encompasses bulk engine oils, synthetic blends, hydraulic fluids, transmission fluids, greases, gear oils, and specialty lubricants that state and local governments procure for fleet maintenance, utility infrastructure, and heavy equipment operations. Recent solicitations show school districts, counties, state agencies, and municipalities buying motor oils in multiple grades (15W-40, 5W-30, 0W-20), automatic transmission fluids, multi-purpose and wheel bearing greases, hydraulic oils, gear lubricants, diesel exhaust fluid, and transformer oils—typically in bulk volumes (55-gallon drums or gallons), with delivery to distributed maintenance facilities, substations, or fuel storage sites. The issuing-body mix spans independent school districts (Rockwood, Pinellas County, Harlingen Consolidated ISD, Cobb County), county governments (Collier, Denton, Pinellas, Harlingen, Waycross), state departments (Washington State Department of Enterprise Services, Florida), and port authorities (Broward County Port Everglades). School districts and county school systems account for a notable share of recent activity, purchasing lubricants and fluids for bus fleets, facilities, and grounds equipment under fixed-term contracts.

Recent opportunities concentrate in Florida and Texas, with activity also in Washington, Georgia, and elsewhere. Representative recent solicitations include the Washington State Department of Enterprise Services' statewide bulk-lubricant procurement (Solicitation 09225-02, four categories covering mineral, synthetic, environmental, and DEF products, bids due July 30, 2026, approximately $5.1 million historical annual sales), Hillsborough County Public Schools' diesel fuel ITB (26205-ITB-DST, approximately 1.75 million gallons annually of No. 2 red dye diesel at $5.5 million estimated annual value, multiple awardees announced July 13, 2026), Pinellas County School District's petroleum lubricants and anti-freeze ITB (26-AM-018, approximately $135,000 annually across motor oils and specialty products, bids due August 26, 2026), and the City of Waycross's annual requirements contract for bulk engine oil, hydraulic oil, and synthetic oil for municipal fleet vehicles (PE66212NONST2026000000031, bids due June 4, 2026). Collier County issued a Notice of Intent to Single Source Schaeffer Manufacturing Company for fleet oils and fluids under a five-year term beginning October 1, 2026. Broward County issued an RFI on Mobil Lubricant products for ship-to-shore cranes to determine brand exclusivity (responses due July 1, 2026). Contracts typically run one to five years with renewal options, include firm pricing with CPI-indexed escalation caps at renewal, and require delivery within 24 hours to five business days depending on the jurisdiction.