NIGP 40538: Oil and Grease Additives

NIGP 40538 Oil and Grease Additives, an Item code, encompasses bulk engine lubricants, greases, gear oils, diesel exhaust fluid (DEF), and specialized degreasing products that state and local governments procure to support fleet maintenance, transit operations, and infrastructure needs. State and local buyers under this code include state departments of enterprise services and transportation, county governments, cities, transit authorities, and special-purpose districts. The scope of work ranges from routine supply contracts for API-certified mineral, synthetic, and blend lubricants to single-source awards for specific fleet-maintenance formulations and specialized biodegradable degreasers for transit bus cleaning. Issuing bodies soliciting under the code span state-level competitive statewide contracts, county procurement offices handling fleet purchases, city transit departments, and municipal purchasing departments managing operational supplies.

Recent activity shows geographic spread across Washington, Florida, Maryland, Michigan, Georgia, and Texas. The Washington State Department of Enterprise Services issued a reissued statewide competitive solicitation (09225-02, due July 30, 2026) for bulk lubricants, greases, and DEF across four product categories with a historical annual spend of approximately $5.1 million and a forty-eight-month contract term commencing September 1, 2026, featuring multi-award eligibility within 55 percent of highest-scoring bidder and a 10 percent DBE participation goal. The Detroit Department of Transportation solicited bio-based cleaner degreaser via RFQ (540901.3, due March 10, 2026) for two years with optional renewal, requiring four years' manufacturing experience and offering Detroit-based business equalization credits of up to 5 percent. Columbus Consolidated Government (Georgia) issued competitive bids for METRA Transit oils and lubricants (26-0030, due March 11, 2026) for a three-year term with specified annual quantities and FTA/GDOT funding compliance. Collier County, Florida pursued a single-source Notice of Intent for Schaeffer Manufacturing fleet lubricants (PUR17431) for a five-year term effective October 1, 2026. Brazoria County, Texas conducted an ITB (26-05, due February 3, 2026) for oils and lubricants through electronic bidding.