NIGP 40538: Oil and Grease Additives

NIGP 40538 Oil And Grease Additives, an Item code, encompasses bulk and packaged lubricants, motor oils, transmission fluids, greases, hydraulic oils, anti-freeze, and diesel exhaust fluid (DEF) that state and local governments procure to maintain vehicle fleets, equipment, and facilities. Recent solicitations show state departments, school districts, and county governments sourcing these products through term contracts and blanket purchase agreements, with deliveries to distributed fueling and maintenance locations. State agencies and school districts dominate this code's activity, using established state contracts or direct procurement to stock maintenance shops and fleet fueling infrastructure. Scope ranges from high-volume diesel and gasoline supply under futures-indexed pricing to specialized products such as EPA-certified re-refined lubricants and anti-freeze in multiple viscosity grades, with vendors expected to manage logistics, regulatory compliance, hazardous-waste handling, and delivery across multiple sites.

Recent opportunities span South Dakota, Florida, Georgia, and Washington. The Washington State Department of Enterprise Services issued a reissued competitive solicitation (09225-02, bids due July 30, 2026) for bulk engine lubricants, greases, gear oils, and DEF across four categories, with historical annual sales of approximately $5.1 million and a forty-eight-month term beginning September 1, 2026. Hillsborough County Public Schools (Florida) awarded an ITB for approximately 1.75 million gallons of ultralow sulfur diesel annually at an estimated value of $5.5 million to multiple awardees, with Colonial Oil Industries as the incumbent and delivery required within 24 hours to eleven fuel storage sites. Pinellas County School District (Florida) solicited petroleum lubricants and anti-freeze (ITB #26-AM-018, bids due August 26, 2026) valued at approximately $135,000 annually for delivery to four vehicle maintenance locations. South Dakota's Office of Procurement Management posted an IFB (26IFB19994, due November 4, 2026) for motor oil, grease, and fluids to supply all state agencies statewide. The City of Orlando solicited a sealed bid for new-fluid delivery and used-fluid recycling (IFB260538, due September 25, 2026), and Rockwood School District (Missouri) requested bids on shop fluids and lubricants (RFB 2026-27, due September 24, 2026) for school bus and facilities equipment with performance from October 1, 2026 through June 30, 2027.