Purchase and Delivery of Propane Quote Number: PUR01226

Bucks County, Pennsylvania is soliciting quotes under Quote PUR01226 for propane purchase and delivery to twelve 911 Emergency Communications generator and facility sites, with quotes due November 13, 2026. Vendors must obtain quote packages exclusively through PennBid, and questions are due four business days before the due date, which is November 9, 2026. Cooperative purchasing proposals are encouraged, but they must include the underlying contract number and a verification website, or the quote may be disqualified.

Propane must meet HD5 Grade specifications (minimum 90 percent propane, maximum 5 percent propylene by liquid volume). All tanks remain county property, ranging from three 125-gallon tanks to single 1,000-gallon tanks. Delivery is FOB destination with automatic delivery service, and contractors must respond to delivery and service calls within 24 hours. Tank inspections are not billable, while equipment repairs are billed on a time-and-material basis. Equipment replacements and repairs require vendor approval from the Emergency Communications Department, with Michael Jimison (267-372-0128) as the listed contact. Items omitted from the specifications that would adversely affect generator operation, facility longevity, or propane delivery are considered part of the requirements.

Required certifications include a vendor integrity and financial interest disclosure, a nondiscrimination and sexual harassment certification, and the Commonwealth Worker Protection and Investment Certification, which an authorized official must execute. Noncompliance with the worker protection certification carries three-year ineligibility to bid on Commonwealth contracts. Required insurance includes general commercial liability with $2,000,000 aggregate limits, automobile liability with a $1,000,000 combined single limit, umbrella liability, and workers compensation.

The contract is scheduled to commence on or about November 20, 2026, with a one-year initial term, a one-year extension option, and up to three additional months beyond the option period to prevent coverage lapses. Estimated annual usage is approximately 4,215 gallons based on 2025 projections, but the county may adjust quantities and locations and does not guarantee minimum orders. Pricing must be firm for the twelve-month period, with no escalation; later increases require written agreement from both parties. Pricing must exclude federal excise and Pennsylvania sales taxes. Award goes to the lowest responsive, responsible vendor, and the county may reject quotes from vendors with demonstrated poor performance on current or previous county agreements. Final addenda will be issued by 5:00 p.m. two business days before the deadline.