NIGP 40537: Oil, Crude

NIGP 40537 Oil, Crude (Item) covers motor vehicle fuels and petroleum lubricants that state and local governments purchase for fleet operations. Recent solicitations show buyers acquiring gasoline, diesel, ultra-low-sulfur diesel, biodiesel, diesel exhaust fluid, and packaged or bulk motor oils—along with recycling services for used fluids. The work spans fuel supply and delivery logistics to distributed fueling infrastructure, hazardous-waste management and environmental compliance for used-fluid collection, and product supply with prompt-delivery guarantees (often within 24 hours). Issuing bodies include city governments, county school districts, regional transit authorities, and county public-service agencies. The City of Tucson, Sun Tran, Sun Van, and Pima County jointly solicited an RFP for an annual requirements contract covering 9,000,000 gallons of motor vehicle fuel across six fuel groups. Cobb County School District and Pinellas County School District both issued ITBs for fuel and lubricants. Hillsborough County Public Schools conducted a competitive ITB for ultra-low-sulfur diesel fuel.

Geographic activity concentrates in Florida and Arizona. Hillsborough County Public Schools (Tampa area) awarded an ITB to multiple vendors for approximately 1.75 million gallons annually at an estimated annual contract value of $5.5 million, with nine competitive bids received and the incumbent Colonial Oil Industries among awardees. The City of Orlando issued IFB 260538 for motor oil, lubricants, and recycling with a response date of September 25, 2026. Pinellas County School District solicited sealed electronic bids (ITB 26-AM-018) for petroleum lubricants and anti-freeze valued at approximately $135,000 annually, with bids due August 26, 2026. Cobb County School District's RFP for gasoline and diesel fuel was due September 30, 2026. The City of Tucson's RFP (230087) included federal Section 3 workforce requirements and FTA compliance terms, with pricing indexed to the Oil Price Information Service (OPIS) Index and allowance for multiple-vendor awards by fuel group or location.