NIGP 40537: Oil, Crude

NIGP 40537 Oil, Crude, an Item code, encompasses the procurement of refined liquid asphalt and petroleum lubricants that state and local transportation departments and transit authorities buy for roadway maintenance and vehicle fleet operations. The recent solicitation activity shows state departments of transportation and regional transit systems purchasing multiple asphalt grades (including PG58-34 through PG76-28), emulsified asphalt products, curing cut-back asphalts, hot-pour crack sealants, and pavement rejuvenators for highway maintenance, as well as bulk motor oils, transmission fluids, gear oils, synthetic oils, chassis greases, diesel exhaust fluid, and antifreeze for transit fleet maintenance on an as-needed basis. The Utah Department of Transportation (UDOT) has emerged as a repeat buyer under this code, issuing multiple regional contracts within the past four months; smaller transit authorities such as the METRA Transit System in Columbus, Georgia, also solicit these materials regularly. Vendors must typically meet state qualification standards, maintain insurance coverage with minimum general liability and workers' compensation requirements (commonly $1 million per occurrence and $3 million aggregate), register as qualified suppliers, and comply with performance and delivery standards including AASHTO and ASTM test specifications for asphalt products.

Recent procurement activity concentrates in Utah and Georgia. The Utah Department of Transportation issued Invitation for Bid solicitation UDOT260201CN for Region 1 liquid asphalt in March 2026 with a response deadline of March 31, 2026, and solicitation UDOT260236CN for Region 3 liquid asphalt in April 2026 with a response deadline of April 27, 2026, both structured as one-year contracts awarding to the lowest responsive and responsible bidder with all product delivery required by May 21, 2026, and requiring two-day delivery windows for orders placed on an as-needed basis with no minimum purchase obligation. The Columbus Consolidated Government issued Request for Bids 26-0030 through the METRA Transit System in February 2026 with a response deadline of March 11, 2026 for a three-year supply contract covering eight petroleum products in specified annual quantities, with 24-hour delivery required, and bids submitted electronically via DemandStar. The METRA procurement is partially funded by the Federal Transit Administration and Georgia Department of Transportation and requires DBE participation compliance; neither UDOT solicitation identifies set-aside designations for disadvantaged enterprises.