NIGP 40549: Oil, Gear

NIGP 40549 Oil, Gear is an Item code under which state and local governments solicit engine oils, transmission fluids, gear oils, greases, antifreeze, diesel exhaust fluid, and related lubricants for fleet vehicles and industrial equipment. The work ranges from single-product purchases to multi-year master supply agreements serving dozens of commodity lines. Issuing bodies include city procurement offices, state departments, transit authorities, and county consolidated governments. Activity over the past five months shows requests for manufacturer-approved fluids meeting American Petroleum Institute standards, with contracts often structured to allow multiple awards and annual renewal options extending five to ten years. Pricing is typically requested in multiple units of measure (drums, gallons, pails, quarts, pounds) with unit prices quoted to four decimal places. Hazmat documentation and proof of API certification are standard requirements, as are delivery commitments within one to three business days and responsibility for spill cleanup and remediation under EPA and state environmental regulations.

Recent solicitations span New Mexico, Washington, Texas, and Georgia. The Washington State Department of Enterprise Services (Solicitation 09225-02, bids due July 30, 2026) is the most significant current opportunity, seeking statewide bulk supplies across four categories—mineral and synthetic lubricants, environmentally acceptable products, greases and gear oils, and diesel exhaust fluid—with historical annual sales of approximately $5.1 million over a 48-month initial term and 10 percent disadvantaged business enterprise participation goals. The City of Santa Fe Solid Waste Management Agency (ITB FY27-ITB-001, responses due July 31, 2026) is establishing price agreements with multiple award options for manufacturer-approved fleet fluids, with New Mexico resident business and native American resident business preferences available. The Dallas Area Rapid Transit Authority and Columbus Consolidated Government (METRA Transit System) have also issued procurement for specialized gear oils and multi-product lubricant bundles, respectively. The City of Austin (IFQ 1100 AGM1010) requested quotes for a specific 55-gallon product, while the City of Valdosta, Georgia (ITB #38-26) solicited annual bulk oils and lubes with bids due April 21, 2026.