NIGP 40549: Oil, Gear

NIGP 40549 Oil, Gear is an Item code under which state and local governments procure bulk and packaged lubricating oils, gear oils, greases, and related maintenance fluids for fleet and equipment operations. Recent solicitations show demand for motor oils, synthetic and mineral blends, gear oils, greases, diesel exhaust fluid (DEF), antifreeze, and specialty products in multiple unit measures—bulk gallons, 55-gallon drums, pails, cases, and quarts—supplied to state agencies, school districts, cities, and special-purpose authorities. Issuing bodies include state departments of enterprise services and procurement, county and city governments, school districts, and joint-powers agencies. State agencies conduct large statewide competitive procurements; school districts solicit supplies for distributed fleet infrastructure; and cities procure for municipal operations and waste management. Products must carry American Petroleum Institute certification or equivalent manufacturer approval; bidders typically compete on per-unit pricing, delivery capability, and responsiveness to specifications.

Recent activity spans South Dakota (State Office of Procurement Management soliciting motor oil and grease statewide, IFB 26IFB19994, due November 4, 2026), Washington State (Department of Enterprise Services reissued solicitation for bulk lubricants, greases, and DEF across four categories, 09225-02, due July 30, 2026, with approximately $5.1 million in annual historical sales), Florida (Hillsborough County Public Schools procuring diesel fuel with estimated annual value of $5.5 million, ITB 26205-ITB-DST, awarded July 2026 with multiple awardees), Texas (City of Austin requesting quotations for Synfilm GT lubricant in 55-gallon drums, IFQ 1100 AGM1010, due June 4, 2026), Georgia (Cobb County School District soliciting gasoline and diesel fuel delivery, due September 30, 2026), New Mexico (City of Santa Fe on behalf of Solid Waste Management Agency soliciting oils, lubricants, antifreeze, and related products with preference for resident and veteran businesses, ITB FY27-ITB-001), and Florida (City of Orlando requesting sealed bids for new vehicle fluid supply and used-fluid recycling, IFB 260538). Contract values range from individual unit purchases to multi-million-dollar annual agreements with multi-year terms and renewal options.