Fuel Site Maintenance & Repair Services

The City of Detroit Office of Contracting and Procurement, on behalf of the General Services Department, is requesting proposals for fuel site maintenance and repair services for Fleet Operations, with a pre-proposal conference on November 5, 2026 and proposals due December 4, 2026. The solicitation carries no set-aside. It includes Detroit equalization credits for businesses meeting criteria such as Detroit headquarters, Detroit residency, small business status, or workforce development involvement. Respondents must also disclose whether they would sign a Priority Hire Agreement with Detroit at Work.

Scope covers repair services, labor, parts, and management for eight active fuel sites serving multiple City agencies, plus upgrades or official closure of inactive sites and underground storage tank systems. Required work includes maintenance of Franklin Fueling System TS-550 EVO, Bennett Pumps model 3000, and AssetWorks FuelFocus equipment; Class A, B, and C operator services under Michigan LARA rules; tank and line tightness testing through approved subcontractors; and Class C training for approximately 1,600 City employees. Minimum qualifications include ten years of similar fuel site experience and a location within 50 miles of Detroit. Key personnel must include a Michigan Class A Operator with 15 years of fuel system experience and municipal service in jurisdictions of at least 500,000 population, and a Michigan Class B inspector with two years of inspection experience, at least 200 municipal inspections, and current OSHA 40-hour certification. Repair persons must be trained and certified on Bennett Pumps and Franklin Fueling System components. Respondents must also show at least $3 million of municipal underground storage tank work, and Class C training providers must have prepared at least 2,000 training sessions. Respondents must disclose any planned artificial intelligence use, and the City's AI factsheet and Algorithmic Impact Assessment Questionnaire apply to proposed AI systems.

The contract term is two years, with renewal options subject to Detroit City Council approval and Chief Procurement Officer signature. The City anticipates a single award. Labor rates must remain firm for the contract period, and invoices must be submitted through the City's Oracle Vendor Portal on NET 30 terms. Proposals are scored on a 100-point scale: 40 points for respondent questionnaire and experience, 25 points for proposal approach, and 35 points for pricing. Proposals must remain firm for 120 days from the due date.

Questions are due November 20, 2026 at 4:00 p.m., with answers distributed November 23, 2026. The pre-proposal conference is held November 5, 2026 at 3:00 p.m. Eastern via Microsoft Teams. Proposals are due December 4, 2026 at 3:00 p.m. Eastern through the EUNA Bonfire Supplier Portal. Required affidavits, including a notarized Affidavit of Disclosure of Interests and Non-Collusion Affidavit, must accompany the bid, and the Consolidated Affidavits, Treasury Clearance, and SAM registration are required before contract execution.