NIGP 40572: Oil, Refrigeration

NIGP Item 40572 Oil, Refrigeration covers routine and non-routine HVAC maintenance services, refrigerant supply and cylinder exchange, and bulk oils and lubricants for transit and transportation fleet operations. State and local governments procure under this code refrigerant gases (R-134a, R-407c) in cylinder exchange formats, preventative and emergency HVAC repairs at distributed facility networks, and petroleum products including gear oil, synthetic motor oil, transmission fluid, diesel exhaust fluid, anti-freeze, and chassis grease delivered on demand to transit depots and maintenance stations. Issuing bodies span state departments of transportation, city and county transit authorities, and consolidated municipal governments. The work typically requires EPA and OSHA compliance certification, hazmat transportation credentials, valid HVAC contractor licensing (C-20 or equivalent), and comprehensive insurance with named additional insureds.

Recent activity shows geographic spread across California, Texas, and Georgia. The California Department of Transportation (Caltrans) issued RFQ 08A4007 on June 26, 2026, for routine and non-routine HVAC services across nine maintenance stations in Riverside County, with response due July 10, 2026; this is a Small Business set-aside capped at $484,000 over three years and requires C-20 licensing and prevailing wage compliance. The Fort Worth Transportation Authority (Trinity Metro) issued IFB 26T023 on April 1, 2026, for refrigerant supply and cylinder exchange (R-134a and R-407c) with response due April 30, 2026, requiring delivery within five days of purchase order to the facility at 1601 East El Paso, Fort Worth, Texas 76102. The Columbus Consolidated Government in Georgia issued RFB 26-0030 on February 16, 2026, for bulk oils and lubricants (gear oil, synthetic motor oil, transmission fluid, diesel exhaust fluid, anti-freeze, chassis grease) to supply the METRA Transit System, with response due March 11, 2026, and award potentially divided by line item.