NIGP 40539: Oil, Automotive Engine

NIGP 40539 Oil, Automotive Engine is an Item code under which state and local governments procure new engine oils, lubricants, and related automotive maintenance fluids in bulk and packaged formats—motor oil in multiple viscosity grades, transmission fluid, hydraulic oil, grease, antifreeze, and diesel exhaust fluid (DEF)—for fleet maintenance and vehicle servicing operations. Recent solicitations show states, counties, cities, school districts, and special-purpose agencies buying these products on firm fixed-price contracts, typically annual or multi-year terms, with delivery to multiple fleet maintenance sites and tank-farm locations. The issuing bodies are predominantly school districts (Marion County, Pinellas County, Cobb County, Rockwood, and Hillsborough County Schools in Florida and Missouri), counties (South Dakota, Waukesha County, Collier County, Jackson County, Pima County), cities (Orlando, Detroit, McKinney, Tucson), and state procurement offices (South Dakota, Washington State Department of Enterprise Services). Geographic activity spans the upper Midwest (South Dakota, Wisconsin, Washington), the Southeast (Florida, Georgia), the Southwest (Arizona, New Mexico, Texas), and the Mid-Atlantic (Michigan, Missouri).

Recent representative opportunities illustrate the scope: South Dakota's Office of Procurement Management issued IFB 26IFB19994 (due November 4, 2026) for motor oil, grease, and fluids to supply state agencies statewide on a firm fixed-price basis; the City of Santa Fe Procurement Office, on behalf of the Santa Fe Solid Waste Management Agency, requested bids under ITB FY27ITB001 (due July 31, 2026) for motor oils, lubricants, antifreeze, and related products for fleet vehicles and heavy industrial equipment, with multiple award agreements intended and contract renewal options extending up to ten years; and the School Board of Marion County, Florida solicited bids under ITB 4188MF (due August 12, 2026) for diesel engine oil, synthetic blend motor oils, greases, transmission fluid, hydraulic fluid, DEF, and brake cleaner, with contract performance from October 1, 2026 through March 30, 2027 and three optional one-year renewals. The Washington State Department of Enterprise Services issued a reissued statewide solicitation (09225-02, due July 30, 2026) for bulk engine lubricants, greases, gear oils, and DEF organized into four product categories with historical annual sales of approximately $5.1 million and a forty-eight-month initial term plus potential extension. Hillsborough County Public Schools awarded a contract for approximately 1.75 million gallons annually of ultralow sulfur diesel with an estimated annual contract value of $5.5 million, with pricing structured as a per-gallon markup over NYMEX futures settlement prices.