NIGP 40590: Synthetic Petroleum Products

NIGP 40590 Synthetic Petroleum Products (Item) covers bulk lubricants, greases, gear oils, diesel exhaust fluid (DEF), and related fuels that state and local governments supply to vehicle fleets, transit systems, and equipment operations. State and local procurement offices issue standing supply contracts under this code to establish multiple vendors for high-volume, recurring consumption across a jurisdiction's fleet infrastructure. The Washington State Department of Enterprise Services and School District of Manatee County both solicit under this code, reflecting the typical issuing-body mix: state purchasing cooperatives managing statewide supply agreements, school districts fueling bus fleets, and county or transit authorities managing vehicle maintenance. Contracts are structured as competitive-award, multi-year supply agreements with fixed-fee pricing models layered over commodity indices (such as Oil Price Information Services Daily Rack Averages) and qualifying clauses for API certification, EPA compliance, and insurance requirements.

Recent activity centers on Washington and Florida. The Washington State Department of Enterprise Services issued a reissued statewide solicitation (09225-02, due July 30, 2026) for bulk engine lubricants, greases, gear oils, and DEF across four categories, with historical annual volume of approximately $5.1 million and forty-eight-month initial contract term beginning September 1, 2026; the School District of Manatee County issued an Invitation to Bid (ITB 260110TM, due April 8, 2026) for fuel and DEF bulk and delivery services under a three-year contract through May 30, 2029, with anticipated annual consumption of approximately 434,000 gallons of diesel and 101,000 gallons of gasoline. Washington's solicitation applies a 10 percent DBE participation goal under Federal Transit Administration requirements and includes Executive Order 18-03 preference-point scoring; Manatee County's procurement specifies no set-aside restrictions but mandates Comprehensive General Liability Insurance of at least $1,000,000 per occurrence and compliance with Federal Specification VV-F-800D and current ASTM standards.