Motor Oil, Grease, Fluids

The State of South Dakota's Office of Procurement Management is soliciting bids to establish a contract for lubricants and maintenance fluids (motor oil, grease, and related fluids) to supply state agencies, with proposals due November 4, 2026.

The solicitation invites qualified manufacturers or distributors to supply lubricants and maintenance fluids for statewide use across state agencies, departments, divisions, institutions, boards, and commissions. Vendors must register electronically with South Dakota's e-procurement system at no cost and select appropriate commodity classifications to receive notices. All bids must be submitted by the November 4 deadline; late submissions are rejected regardless of circumstances.

Pricing must be firm fixed price, net of all taxes, with transportation and delivery charges fully prepaid to the designated destination on an F.O.B. basis unless otherwise specified. The State of South Dakota is exempt from federal and state taxes and should not be charged such taxes. Contractors must comply with South Dakota Secretary of State corporate registration requirements before contract award and provide non-discrimination certifications. Standard vendor guarantees cover performance in accordance with specifications, indemnification against liability claims, and repair or replacement of damaged goods. Payment is governed by the South Dakota Prompt Payment Act, requiring agencies to pay proper invoices within forty-five days of receipt and written acceptance, with interest accruing at 1.5 percent monthly on overdue payments beginning on the thirtieth day.

Contract terms remain in force for the period specified and may be extended by written authorization of the SDOPM Director for periods not exceeding one year with at least sixty days' notice. The State reserves the right to award contracts to the lowest responsible and responsive bidder, with awards typically made within forty-five days of bid opening.