Oil and Lube Service

The County of Volusia Fleet Maintenance Division is soliciting bids under ITB 27-B-22LB for as-needed basic oil and lube services on County vehicles across three service zones, with questions due November 24, 2026 and responses due December 8, 2026 at 3:00 p.m. A local preference applies: respondents with a documented permanent location in Brevard, Lake, Orange, Osceola, Seminole, or Volusia County for at least six months before the closing date receive 3%, with total preference capped at 5% when combined with subcontractor preferences.

Bidders may submit for one or more zones but must maintain a service facility in each zone they bid, and must apply the same unit prices across every zone. The pricing form covers complete oil and lube services in five oil specifications: 10w-30, 5w-30, 5w-20, 0w-20, and 15w-40 (12 quarts). Wiper blade pricing in standard and bracket-less styles across four sizes is for evaluation only and does not factor into award. Required insurance includes Florida statutory workers' compensation and garage liability of $1 million per occurrence and $2 million general aggregate, with the County as additional insured. Contractors must also execute a human trafficking attestation under Section 787.06, Florida Statutes, comply with federal E-Verify requirements, and register with the Florida Department of State Division of Corporations.

The pricing form states award goes to the lowest total price for a complete service with one additional quart of oil. The ITB adds that award goes to the lowest responsive, responsible respondent offering the best overall value, considering total cost, past performance, technical specifications, and financial stability. Respondents must provide three references for similar projects completed within the last three years and submit financial statements upon request.

The initial term is three years, with two one-year renewals subject to mutual written agreement and County Council approval. Pricing remains firm for at least 90 days from opening. Prices may be redetermined annually for documented increases in wages, fuel, or materials, using Employment Cost Index or Producer Price Index metrics. The County pays undisputed invoices within 45 business days of receipt, with interest of up to 1% per month on undisputed invoices unpaid after 30 days. FOB Destination applies, with all shipping and handling included by the contractor.

No pre-solicitation conference will be held. A non-mandatory solicitation opening occurs December 8, 2026 at 3:01 p.m. via Microsoft Teams. Responses are submitted electronically through the County's procurement portal.