NIGP 40527: Grease, Protective Coating Type

NIGP 40527 Grease, Protective Coating Type, an Item code, encompasses protective lubricants and greases that state and local governments procure for fleet maintenance, hydraulic systems, and vehicle operations. Recent solicitations show school districts and state agencies purchasing multi-purpose greases, wheel bearing greases, hydraulic oils, motor oils, anti-freeze coolants, and diesel exhaust fluid in bulk drums and quart quantities for delivery to distributed maintenance facilities and fueling stations. Issuing bodies include large school districts (Pinellas County Schools in Florida, Cobb County Schools in Georgia, Hillsborough County Schools in Florida), state departments (Washington State Department of Enterprise Services), and municipal water utilities (City of Dallas). School districts dominate the recent activity, driven by recurring fleet maintenance cycles across bus compounds and vehicle service centers, with contracts typically valued in the $135,000-to-$5.5-million annual range and multi-year renewal structures tied to CPI escalation caps.

Geographic activity concentrates in Florida and Washington, with secondary solicitation activity across the Southeast and Pacific Northwest. The Washington State Department of Enterprise Services issued a forty-eight-month statewide lubricant supply contract (Solicitation 09225-02, bids due July 30, 2026) covering four categories of bulk lubricants and DEF with approximately $5.1 million in annual historical sales, serving state agencies, institutions of higher education, political subdivisions, and federally recognized Indian tribes. Pinellas County School District in Florida posted an ITB for petroleum lubricants and anti-freeze (ITB #26-AM-018, bids due August 26, 2026) valued at approximately $135,000 annually with delivery to four bus compounds in the Tampa Bay area. Hillsborough County Public Schools in Florida awarded an ITB for ultralow sulfur diesel fuel (ITB 26205-ITB-DST) to multiple vendors with an estimated annual contract value of $5.5 million and a Notice of Intent to Award issued July 13, 2026, following nine competitive bids. Cobb County School District in Georgia solicited proposals for gasoline and diesel fuel delivery to multiple CCSD sites (proposals due September 30, 2026). Contracts typically include firm pricing with freight and handling, manufacturer warranties, multi-year renewal options, and compliance with state preferences (Florida's 5% reciprocal preference) and background screening requirements where student or school-ground access applies.