NIGP 40550: Oil, Heat Transfer Fluid, Fire-Resistant

NIGP 40550 Oil, Heat Transfer Fluid, Fire-Resistant Item code covers bulk engine lubricants, transmission fluids, gear oils, greases, and diesel exhaust fluid (DEF) that state and local governments procure for fleet operations and mechanical systems. State and local issuing bodies soliciting under this code include state departments of transportation and enterprise services, transit authorities, and consolidated city governments. The work being solicited is straightforward supply of API-certified petroleum products in bulk quantities—typically 1,000 to 4,000 gallons per product per contract year—delivered to agency maintenance facilities on as-needed or standing-order terms. Contracts emphasize compliance with American Petroleum Institute licensing, Material Safety Data Sheet documentation, and in some cases environmental or synthetic-product specifications.

The Washington State Department of Enterprise Services is the most visible current buyer, issuing a reissued competitive solicitation (09225-02) with response deadline July 30, 2026 for statewide lubricant supply covering mineral, synthetic, and specialty oils; environmentally acceptable lubricants; greases and gear oils; and DEF across a forty-eight-month term commencing September 1, 2026, with historical annual volume near $5.1 million and a potential forty-eight-month extension. In Georgia, the Columbus Consolidated Government is procuring oils and lubricants for METRA Transit System via Request for Bids 26-0030 (response deadline March 11, 2026) for a three-year contract requiring delivery within 24 hours of order placement. Both solicitations require vendor management fees or compliance with federal transit administration requirements and disadvantaged business enterprise participation goals. Activity centers on the Pacific Northwest and Southeast, with Washington State and Georgia representing the two visible jurisdictions in recent postings.