Motor oil and lubricants

The Town of Manchester, Connecticut is requesting bids for motor oils and lubricants for vehicle and equipment maintenance under ITB 26/27-14, with sealed bids due October 26, 2026 at 11:00 a.m. electronically through the Town's OpenGov procurement portal. Bidders must carry a full line of motor oils and lubricants and supply a minimum of 50% of the products listed on the proposal.

The scope comprises 18 line items spanning various oil grades, hydraulic fluids, transmission fluids, greases, and lubricants in quantities ranging from 2 drums to 1,500 gallons and multiple container formats (55-gallon drums, 120-pound pails, 400-pound drums, 14-ounce tube cases, and bulk deliveries). All products must meet or exceed manufacturer specifications; only virgin oils are acceptable. Delivery locations are the Fleet Maintenance Garage at 263 Olcott Street and the Police Fleet Garage at 239 East Middle Turnpike, with delivery required within 72 hours of order receipt. Net delivered prices must include all handling and inside delivery; no freight charges, surcharges, packaging, fuel, or energy charges are permitted during the contract term.

The contract term runs from January 1, 2027 through December 31, 2027, with an option to extend on an annual basis for up to four additional one-year periods at mutual agreement. Prices must remain firm throughout the original one-year period; price adjustments are permitted during extension periods only if supported by documented manufacturer or wholesaler price increases and subject to Town approval. The Town is exempt from Connecticut state sales tax and federal excise tax but requires invoicing of Connecticut Gross Receipts tax as an addition to the total billed price.

Questions are due October 21, 2026 at 4:00 p.m. Bid prices may not be withdrawn for 90 days after bid opening. The Town reserves the right to reject any or all bids and make awards by item, total, or group. Bidders must submit IRS Form W-9 and obtain specified insurance coverage.