NIGP 40557: Oil, Lubricating: Differential and Gear Lubricant

NIGP 40557 Oil, Lubricating: Differential And Gear Lubricant is an Item code covering bulk and containerized lubricant products that state and local governments procure for fleet maintenance, transit operations, and facility equipment. Recent solicitations show state and local buyers purchasing differential and gear oils alongside broader lubricant portfolios that include engine oils, transmission fluids, greases, hydraulic oils, and diesel exhaust fluid (DEF); the code captures products ranging from specialty industrial lubricants for waste-to-energy facilities to food-grade oils for water treatment equipment. State departments, counties, cities, transit authorities, and special-purpose districts all solicit under this code. The Washington State Department of Enterprise Services (a repeat buyer) issued a statewide reissue for bulk lubricants and DEF in July 2026 covering $5.1 million in historical annual sales across four product categories with a 48-month term and potential 48-month extension. Collier County, Florida and the City of Tampa procure branded products (Schaeffer Manufacturing and Shell/Total respectively) for fleet and facility maintenance. Regional transit authorities including the Columbus Consolidated Government (METRA Transit System) and the Detroit Department of Transportation bid for oils and lubricants to support bus fleets and maintenance operations. The Solid Waste Authority of Palm Beach County solicits on an as-needed basis with approximately $25,000 annual spend.

Geographic activity spans the Pacific Northwest (Washington State), the Southeast (Florida, Georgia), the Midwest (Michigan, Ohio region), and Texas. The Washington State Department of Enterprise Services RFB 09225-02 (due July 30, 2026) exemplifies large-scale statewide procurement, with API-certified products in bulk and drums, no minimum order quantities, 1.5 percent vendor management fees, and a 10 percent DBE participation goal under Federal Transit Administration requirements; the contract awards all responsive and responsible bidders within 55 percent of the highest score. The Solid Waste Authority of Palm Beach County ITB 26-09 (due May 27, 2026) covers nine product lots plus re-refined products delivered to seven facility locations with 48-hour standard delivery and 24-hour DEF delivery, lot-by-lot award structure, a one-year initial term with optional two-year renewal, and estimated annual spend of $25,000. Collier County's notice of intent to single source from Schaeffer Manufacturing (response deadline May 12, 2026) covers multiple engine oil viscosities, transmission fluids, and grease for a five-year fleet contract effective October 1, 2026. Columbus Consolidated Government RFB 26-0030 (due March 11, 2026) specified annual quantities across eight product types with 24-hour delivery to METRA and partial FTA and GDOT funding triggering federal DBE compliance.