NIGP 40536: Oil, Automotive Transmission

NIGP 40536 Oil, Automotive Transmission is an Item code under which state and local governments procure bulk engine oils, automatic transmission fluids, gear oils, greases, diesel exhaust fluid, and associated delivery equipment to support fleet maintenance and operations across departments and transit systems. Recent solicitations show a mix of competitive bidding for statewide and county-level supply contracts alongside single-source procurements with incumbent vendors, with work ranging from routine bulk lubricant supply agreements to specialized oil-analysis and condition-monitoring services supporting preventive maintenance programs. Issuing bodies include state departments (Washington State Department of Enterprise Services), counties (Collier County, Jackson County, San Bernardino County, Brazoria County), transit authorities (Utah Transit Authority, Columbus Consolidated Government's METRA system), and municipal governments. State departments and large counties dominate the recent activity, typically establishing multi-year statewide or county-wide supply contracts with multiple vendors and geographic distribution points; transit authorities add a distinct segment focused on fleet-specific lubricants and advanced diagnostic services for specialized engine and transmission types.

Recent procurement activity concentrates in Washington, Florida, Missouri, California, Georgia, and Texas. The Washington State Department of Enterprise Services issued Solicitation 09225-02 (IFB, due July 30, 2026) for statewide bulk engine lubricants, greases, gear oils, and DEF across four categories, with historical annual sales of approximately $5.1 million and a 48-month contract term commencing September 1, 2026; a 10 percent DBE participation goal applies under Federal Transit Administration requirements. San Bernardino County Purchasing Department issued ITB VHS126-CFMAI-6328 (due April 14, 2026) for motor oils, lubricants, and equipment to be delivered to eight geographically dispersed locations under a five-year term, accepting only name-brand products from manufacturers including Exxon Mobil, Chevron, Shell, Castrol, and Ford Motorcraft, with a five percent local vendor preference. Collier County, Florida issued a Notice of Intent to Single Source from Schaeffer Manufacturing Company for engine oils, transmission fluids, and grease products supporting county fleet maintenance over a five-year term from October 1, 2026 through September 30, 2031. The Utah Transit Authority issued an RFI (due May 16, 2026) for professional oil analysis and lubricant condition-monitoring services to establish a proactive maintenance program across its fleet, requiring ISO 17025 accreditation and specialized diagnostics capabilities. Columbus Consolidated Government in Georgia issued RFB 26-0030 for oils and lubricants on an as-needed basis for the METRA Transit System (due March 11, 2026), with partial Federal Transit Administration and Georgia Department of Transportation funding and applicable DBE requirements.