NIGP 40536: Oil, Automotive Transmission

NIGP 40536 Oil, Automotive Transmission is an Item code that encompasses the purchase of motor oils, transmission fluids, hydraulic oils, greases, and related automotive lubricants in bulk, drums, and packaged formats for fleet and equipment maintenance by state and local governments. State and local procurement offices solicit these products on a regular basis to supply vehicle maintenance operations across multiple departments and facilities, typically bundling transmission fluids with complementary products such as engine oils, gear lubricants, and greases into consolidated term contracts. The issuing bodies include school districts (Marion County Schools in Florida, Pinellas County Schools in Florida, Rockwood School District, Cobb County Schools in Georgia, Hillsborough County Schools in Florida), municipal fleet operations (Town of Manchester, Connecticut; City of Detroit), county governments (Waukesha County, Wisconsin; Collier County, Florida; Jackson County, Missouri), and state purchasing offices (South Dakota Office of Procurement Management, Washington State Department of Enterprise Services). Contracts typically run for one to four years with optional annual renewals; pricing is held firm for the initial term, with adjustment provisions during renewal periods tied to documented manufacturer or wholesaler increases or, in some cases, commodity indices such as NYMEX futures prices.

Recent solicitations span Connecticut, South Dakota, Michigan, Florida, Georgia, Washington, and Wisconsin. The Town of Manchester, Connecticut issued an ITB due October 26, 2026 for motor oils and lubricants with 18 line items spanning various oil grades, hydraulic fluids, transmission fluids, and greases in quantities ranging from 2 drums to 1,500 gallons and multiple container formats, requiring delivery to two fleet maintenance locations within 72 hours of order receipt. The State of South Dakota's Office of Procurement Management posted an IFB due November 4, 2026 to establish a statewide contract for lubricants and maintenance fluids to supply state agencies. Pinellas County School District in Florida solicited sealed bids due August 26, 2026 under ITB #26-AM-018 for bulk motor oils, multi-purpose grease, hydraulic oil, automatic transmission fluid, and anti-freeze coolants with an estimated annual contract value of approximately $135,000. The Washington State Department of Enterprise Services solicited competitive bids due July 30, 2026 for statewide supply contracts in four categories—mineral, synthetic, blend, and specialty lubricants; environmentally acceptable lubricants; greases and gear oils; and DEF—with historical annual sales of approximately $5.1 million and a forty-eight-month contract term commencing September 1, 2026. School districts appear as the most active recent buyers, followed by state procurement offices and county fleet operations, reflecting ongoing demand from distributed transportation and maintenance networks.