Aviation Fuel Services for TSTC - Waco

Texas State Technical College (TSTC) is requesting proposals for aviation fuel services at TSTC Waco Airport under RFP #62, with proposals due November 16, 2026. The procurement establishes an Indefinite Delivery/Indefinite Quantity (IDIQ) agreement with no guaranteed minimum purchase volume, order frequency, or exclusive supply rights; TSTC reserves the right to award to one or more suppliers.

The scope requires Jet-A aviation turbine fuel, Jet-A with fuel system icing inhibitor (FSII), 100LL aviation gasoline, unleaded aviation gasoline if available, and other aviation fuel products as mutually agreed upon. Estimated annual volumes are 675,000 gallons of Jet-A and 97,000 gallons of 100LL Avgas (five-year totals of 3,375,000 and 485,000 gallons respectively). The agreement commences April 1, 2027, with an initial term of three years and two optional one-year extensions. Suppliers must comply with ASTM D1655 and ATA Specification 103 for Jet-A, ASTM D910 for 100LL Avgas, and applicable FAA, DOT, EPA, state, and local requirements. Respondents must provide evidence of required licenses, permits, insurance coverage, quality control programs, emergency delivery capabilities, and at least three comparable customer references. Equipment proposals must clearly identify specifications, lease rates, maintenance responsibilities, and any fuel purchase commitments or exclusivity requirements.

Evaluation is weighted 50 points for Pricing, 30 points for Supplier Qualifications and Quality Assurance, and 20 points for Operational Approach, Lead Time, and Support. Pricing must be submitted on a cost-plus basis with complete itemized breakdown: fuel margins, fuel index or pricing benchmarks, transportation and delivery charges, additive costs, environmental fees, taxes, surcharges, equipment lease costs if applicable, and emergency delivery charges.

All proposals must be submitted exclusively through TSTC's Strategic Sourcing portal at https://texas-state-technical-college.public-portal.us.workdayspend.com/; email submissions are not accepted. Prospective bidders should register early and direct inquiries to solicitations@tstc.edu or post questions to the event's Q&A Board within the portal.