NIGP 40531: Lubricants, Industrial Type (incl. Biodegradable Type)

NIGP 40531 Lubricants, Industrial Type (Including Biodegradable Type) is an Item code under which state and local governments procure bulk engine oils, synthetic blends, greases, gear oils, diesel exhaust fluid, and automatic transmission fluids for fleet maintenance, grounds operations, and facility infrastructure. School districts dominate recent solicitation activity, with purchases spanning motor oils in multiple viscosities (5W-30, 5W-40, 15W-40), multi-purpose and wheel-bearing greases in bulk drums, hydraulic oils, transmission fluids, and anti-freeze coolants. State departments, counties, and transit-adjacent facilities also solicit under this code; the Washington State Department of Enterprise Services and Texas Health and Human Services Commission have posted statewide or multi-facility agreements. Scope ranges from single-district fuel and lubricant procurement to regional cooperative purchasing and used-oil recycling programs. Contract values where stated run from approximately $135,000 annually (Pinellas County School District) to $5.5 million estimated (Hillsborough County Public Schools diesel fuel) to $5.1 million historical annual volume (Washington State statewide contract).

Recent activity clusters in the Southeast and Texas, with solicitations from Maryland, Florida (Hillsborough, Hillsborough County Schools, Pinellas County Schools, Broward County, Collier County), Washington State, and Texas (Harlingen Consolidated ISD, Denton County) over the past four months. Representative recent opportunities include Washington County Board of Education (Maryland) issuing ITB 2027-10 for bulk motor oil and fluids with bids due January 10, 2027; Pinellas County School District (Florida) issuing ITB 26-AM-018 for petroleum lubricants and anti-freeze with bids due August 26, 2026 at approximately $135,000 annually; Hillsborough County Public Schools (Florida) issuing ITB 26205-ITB-DST for ultralow sulfur diesel fuel with an estimated annual value of $5.5 million and multiple awardees announced July 13, 2026; and Washington State Department of Enterprise Services issuing a statewide competitive solicitation (09225-02) for bulk engine lubricants, greases, gear oils, and DEF with bids due July 30, 2026 covering four product categories and historical annual volume of approximately $5.1 million. School districts consistently require delivery to multiple maintenance facilities with firm pricing, 24-hour emergency service capability, and compliance with EPA Heavy Duty Highway Diesel Rule and Florida licensing standards where applicable. Most contracts renew annually or run two to four years with performance-based extension options.