NIGP 40531: Lubricants, Industrial Type (incl. Biodegradable Type)

NIGP 40531 Lubricants, Industrial Type (including biodegradable type) is an Item code under which state and local governments procure bulk engine oils, transmission fluids, gear oils, greases, diesel exhaust fluid (DEF), and specialty formulations—mineral, synthetic, blend, and EPA-certified environmentally acceptable products—for fleet and equipment maintenance across departments of transportation, county fire rescue operations, water resources, transit authorities, waste-to-energy facilities, and school districts. Solicitations emphasize API licensing and certification, product availability across full catalogs without minimum order quantities, and compatibility with diverse engine and transmission types (Cummins, Ford, Voith, Allison). Issuing bodies include state departments (Washington State Department of Enterprise Services, Maryland Environmental Service), counties (Hillsborough, Collier, Broward, Denton, Gwinnett, Brazoria), cities (Tampa), and special-purpose districts (Utah Transit Authority, School District of Manatee County). Most activity centers on standing supply agreements spanning two to five years with options to renew, though a small number of solicitations address recycling and testing services (used oil collection, oil analysis programs).

Recent procurement geography spans Washington, Florida (three counties plus Tampa), Texas (two counties), Georgia, Maryland, and Utah. Representative opportunities include the Washington State Department of Enterprise Services' statewide bulk lubricants, greases, gear oils, and DEF contract (Solicitation 09225-02, response due July 30, 2026, with historical annual sales of $5.1 million), Hillsborough County Fire Rescue's janitorial and operational supplies ITB (ITB-26-00319, due July 24, 2026, estimated value $765,679.84), the School District of Manatee County's fuel and DEF delivery ITB (ITB 260110TM, due April 8, 2026, anticipating approximately 434,000 gallons diesel and 101,000 gallons gasoline annually), and Denton County's lubricants and oils RFQ (RFQ 26-2918, due June 8, 2026). Cooperative purchasing through Sourcewell and single-source procurements also appear, reflecting vendor consolidation and specification-driven contracting common in the sector.