CN-370000-HW687-DC011D.pdf

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Master Agreement FL|HW687|519929c0c8a00e44396dc1d8f5fa086b
Contract number
HW687
Issued by
Florida

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Task Assignment Summary

This is a Task Assignment (TA) document under Contract Number HW687 issued by the State of Florida Department of Environmental Protection (FDEP) to Terracon Consultants, Inc. The TA covers operation and maintenance services for a soil vapor extraction (SVE) system located at 60 Minute Cleaners in Vero Beach, Indian River County, Florida. The project is designated ERIC_4806, with Dean Cox serving as the FDEP project manager and Donna Cline as the contractor's project manager. The TA was negotiated and finalized on June 30, 2023, with an effective completion date of August 31, 2024.

The TA authorizes costs totaling $15,041.43, comprising $9,041.43 in fixed unit rate charges and $6,000.00 in cost reimbursement. The scope of work includes four quarterly operation and maintenance visits with email evaluations of system operations and field notes, utility cost reimbursement not to exceed $6,000, and a utilities handling fee of $240. The deliverables are structured by quarters, with evaluations for Quarters 1 and 2 due by November 30, 2023, invoiced at $4,042.38, and evaluations for Quarters 3 and 4 due by May 31, 2024, invoiced at $4,759.05. The SVE system operates exclusively for methane mitigation; a separate groundwater monitoring task assignment will address dissolved gases and UIC parameters. The negotiated total represents a 53% reduction from the original proposal of $17,008.34.

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Funding Information:

Org. Code E.O. Object Code Budget Entity Appropriation

Category Grant # Project # Year Amount

☐ Additional Funding Information attached on separate page.

Rev. 8/26/2020

STATE OF FLORIDA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .

1. TA Number: TA Completion Date:

TA Description:

2. Parties State of Florida Department of Environmental Protection

(Department)

Department Project Manager: Department Project Manager Phone:

Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:

3. Project Number:

(If different from TA Number)

Project Location(s):

Project Name:

4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:

☐ Fixed Price:

☐ Fixed Unit Rate: (Extended Price)

☐ Cost Reimbursement:

Total TA Value:

5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:

Attachment 1:

☐ Additional Attachments (if necessary):

IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.

State of Florida Department of Environmental Protection CONTRACTOR Department Name:

Title:

Secretary or Designee

(Authorized Signature) (Authorized Signature) Date:

☐ Additional signatures attached on separate page.

HW687

DC011D Completion August 31, 2024

This TA authorizes costs associated with SVE system O&M. The total cost of this TA is $15,041.43. There is $6,000 in cost reimbursement included in the total cost.

Dean Cox 850-245-8969 Contractor Contractor

Contractor Contractor

Contractor Contractor

Contractor

Terracon Consultants, Inc.

Terracon Consultants, Inc.

Donna Cline 813-321-0340

ERIC_4806

1145 20th Place, Vero Beach (Indian River County)

60 Minute Cleaners

✔ $ 9,041.43 ✔ $ 6,000.00

$ 15,041.43

Scope of Work

Kelly Crain

Kelly Crain Digitally signed by Kelly Crain Date: 2023.06.30 08:59:23 -04'00'

N/A

Cline, Donna L Typewriter Donna Cline Sr. Remediation Engineer

06/30/2023

Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment

WCP TAFORM 04-2017

Contract Number:

Task Assignment #:

Deliverables:

Deliverable Deliverable Due Date

Invoice Schedule:

Requirements for Invoice Submittal Amount to be Invoiced

TOTAL COST

Two email evaluations of system operations, including field notes/O&M forms, one each for the first and second quarterly O&M visits (Subtask 2: Quarter 1 and 2 O&M). 11/30/2023

Two email evaluations of system operations, including field notes/O&M forms, one each for the third and fourth quarterly O&M visits (Subtask 1 Project Management and Subtask 3: Quarter 3 and 4 O&M).

05/31/2024

Two email evaluations of system operations, including field notes/O&M forms, one each for the first and second quarterly O&M visits (Subtask 2). $ 4,042.38

Two email evaluations of system operations, including field notes/O&M forms, one each for the third and fourth quarterly O&M visits (Subtask 1 Project Management and Subtask 3).

$ 4,759.05

FDEP receipt of utility invoices - Utilities Cost Reimbursement not to exceed $6,000;

Utilities Handling Fee $240 (Subtask 4 Utilities). $ 6,240.00

$ 15,041.43

HW687

DC011D

FLORIDA DEPARTMENT OF

Environmental Protection

Bob Martinez Center

2600 Blair Stone Road Tallahassee, FL 32399-2400

Ron DeSantis Governor

Jeanette Nuñez

Lt. Governor

Shawn Hamilton Interim Secretary

Negotiation Summary

TO: HW687 Contract File FROM: Dean Cox, Contract Manager SUBJECT: DC011D 60 Minute Cleaners (ERIC_4806) O&M (12 months)

DATE: 6/30/23

This TA authorizes costs associated with SVE system O&M. The total cost of this TA is $15,041.43. There is $6,000 in cost reimbursement included in the total cost. This TA was negotiated - the total cost is $17,008.34 or 53% less than originally proposed.

This SVE system is operating for methane mitigation only. A separate groundwater monitoring (PARM/Post-ISB) TA will be executed, which will include dissolved gases and UIC parameters sampling. The previous groundwater sampling event completed in 2022 indicated dissolved methane above 10 mg/L and UIC parameters above RAP thresholds. Groundwater PCE levels remained moderate in this event, with a high of 8,900 ug/L.

The last month of O&M in the previous (DC011B) O&M TA is June 2023. There is enough utilities money in the previous O&M TA to cover July utilities and that TA does not expire until the end of July. Site access was confirmed.

FDEP COST ESTIMATE

Contractor: Terracon

Date: 6/29/2023 Task #: HW687 DC011 SubTask 1 Project Management SubTask 6

Site: 60 Minute Cleaners ERIC_4806 SubTask 2 Quarter 1 and 2 (O&M) SubTask 7 Activity/Phase: SVE Operation Methane Mitigation, GW Sampling SubTask 3 Quarter 3 and 4 (O&M) SubTask 8

Project Manager: Dean Cox SubTask 4 Utilities SubTask 9 SubTask 5 SubTask 10

Totals 1 2 3 4 5 6 7 8 9 Labor Rate Category

$67.74 Project Manager Donna Cline 3.53 3.53 $0.00 Administrative 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Brownfield Consultant 0.00 0.00 0.00 0.00 0.00 0 0 0 0

$32.50 CADD Specialist Chelsea Fugate 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Data Analyst & Visualization Specialist 0.00 0.00 0.00 0.00 0.00 0 0 0 0

$33.00 Environmental Technician Billy Phillips 35.50 17.75 17.75 0.00 0.00 0 0 0 0 $0.00 Field Geologist 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Field Scientist 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 GIS Technician 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Principal Consultant 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Project Geologist 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Project Industrial Hygienist 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Project Scientist 0.00 0.00 0.00 0.00 0.00 0 0 0 0

$43.27 Project Scientist/Engineer Michael Mui 12.00 6.00 6.00 0.00 0.00 0 0 0 0 $50.00 Senior Geologist Shawn Ouellette 3.00 1.50 1.50 0.00 0.00 0 0 0 0 $0.00 Senior GIS Analyst 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Senior Industrial Hygienist 0.00 0.00 0.00 0.00 0.00 0 0 0 0

$40.78 Senior Scientist Jessica Endicott 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Staff Engineer 0.00 0.00 0.00 0.00 0.00 0 0 0 0

$67.74 Staff Scientist 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0

Total Hours 54.03 3.53 25.25 25.25 0.00 0.00 0 0 0 0

Direct Labor $2,080.04 $239.30 $920.37 $920.37 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Overhead 116.00% $2,412.85 $277.59 $1,067.63 $1,067.63 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Gen & Admin 0.00% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fringe 56.26% $1,170.23 $134.63 $517.80 $517.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Labor $5,663.12 $651.52 $2,505.80 $2,505.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

REV: 02/03 CEF TERRACON Page 1

FDEP COST ESTIMATEContractor: Terracon Date: 6/29/2023

Task #: HW687 DC011 SubTask 1 Project Management SubTask 6 Site: 60 Minute Cleaners ERIC_4806 SubTask 2 Quarter 1 and 2 (O&M) SubTask 7

Activity/Phase: SVE Operation Methane Mitigation, GW Sampling SubTask 3 Quarter 3 and 4 (O&M) SubTask 8 Project Manager: Dean Cox SubTask 4 Utilities SubTask 9

SubTask 5 SubTask 10

Totals 1 2 3 4 5 6 7 8 9 Travel

Vehicle Rental $480.00 240.00$ 240.00$ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Mileage Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Air Fare $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Per diem + Hotel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Travel $480.00 $240.00 $240.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Subcontractor (Equipment Procurement) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Procurement Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Subcontractor (Services Procurement) Drilling (Conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Drilling (Non-conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Mobile Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Surveying $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

IDW $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Utilities $6,000.00 $0.00 $0.00 6,000.00$ $0.00 $0.00 $0.00 $0.00 $0.00 Initiation Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Erwin Remediation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Subcontractor Subtotal $6,000.00 $0.00 $0.00 $6,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 Handling Fee $240.00 $0.00 $0.00 $240.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Subcontractor Cost $6,240.00 $0.00 $0.00 $6,240.00 $0.00 $0.00 $0.00 $0.00 $0.00

Laboratory Analytical Costs $0.00 $0.00 -$ $0.00 -$ $0.00 $0.00 $0.00 $0.00 Fast Turnaround Charges $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sample Shipping $0.00 $0.00 -$ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Field Expenses Personal Protection $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Expendables $160.00 80.00$ 80.00$ $0.00 -$ $0.00 $0.00 $0.00 $0.00 Equipment (Drilling related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Equipment (Analytical related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Equipment (IDW related) $0.00 $0.00 $0.00 $0.00 -$ $0.00 $0.00 $0.00 $0.00 Equipment (Other) $1,932.00 $966.00 966.00$ $0.00 -$ $0.00 $0.00 $0.00 $0.00 Total Field Expenses $2,092.00 $1,046.00 $1,046.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Subtotal $14,475.12 $651.52 $3,791.80 $3,791.80 $6,240.00 $0.00 $0.00 $0.00 $0.00 $0.00 Completion Fee $566.31 $65.15 $250.58 $250.58 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total Estimated Cost $15,041.43 $716.67 $4,042.38 $4,042.38 $6,240.00 $0.00 $0.00 $0.00 $0.00 $0.00

REV: 02/03 CEF TERRACON Page 2

LEVEL OF EFFORT/EXPENSE WORKSHEET

SITE : 60 Minute Cleaners ERIC_4806 SUBTASK 2: Quarter 1 and 2 (O&M) PROPOSAL No. PHB237005

DATE: 6/29/2023

LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON

STAFF-TITLE WORK DESCRIPTION HOURS

Quarter 1 O&M Senior Geologist SO PreTask Planning, O&M checklist, maintenance list 1.50 Environmental Technician BP Mobilization (from WPB) 3.00 Senior Scientist BP Load/unload 1.25 Senior Scientist BP System O&M, optimize system 3.00 Senior Scientist BP Wellhead readings (11 wells, approx. 10 min/well) 1.75

Quarter 2 O&M Environmental Technician BP Load/unload 1.00 Environmental Technician BP Mobilization (from WPB) 3.00 Environmental Technician BP System O&M, record & optimize system measurements, complete O&M checklis 3.00 Environmental Technician BP Wellhead readings (11 wells, approx. 10 min/well) 1.75 Senior Scientist/Engineer MM Recording of system data into the operational tables 2.00

Reporting by Email Senior Scientist/Engineer MM Quarterly system evaluation and recommendations (sent in an email) 4.00

Personnel: MM BP SO Hours: 6.00 17.75 1.50 TOTAL LABOR 25.25

VEHICLE TYPE RATE UNIT USEAGE

Truck (Environmental Technician) 120 day 2 240.00$

TOTAL VEHICLE 240.00$

PER DIEM STAFF RATE UNIT USEAGE

TOTAL PER DIEM -$

SUBCONTRACTOR COSTS

NAME PURPOSE COST UNIT USEAGE

TOTAL SUBCONTRACTOR -$

LABORATORY COSTS

TOTAL LAB -$

EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS

Construction / O&M / Pilot Test Kit 360.00$ day 2 720.00$ Explosimeter 48.00$ day 2 96.00$ Construction / O&M Supplies 75.00$ day 2 150.00$ Expendables 40.00$ day 2 80.00$

TOTAL EQUIPMENT 1,046.00$

SUBTASK 3: Quarter 3 and 4 (O&M) PROPOSAL No. PHB237005

DATE: 6/29/2023

LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON

STAFF-TITLE WORK DESCRIPTION HOURS

Quarter 3 O&M Senior Geologist SO PreTask Planning, O&M checklist, maintenance list 1.50 Environmental Technician BP Mobilization (from WPB) 3.00 Senior Scientist BP Load/unload 1.25 Senior Scientist BP System O&M, optimize system 3.00 Senior Scientist BP Wellhead readings (11 wells, approx. 10 min/well) 1.75

Quarter 4 O&M Annual Sampling Event Environmental Technician BP Load/unload 1.00 Environmental Technician BP Mobilization (from WPB) 3.00 Environmental Technician BP System O&M, record and optimize system measurements, complete O&M checklist 3.00 Environmental Technician BP Wellhead readings (11 wells, approx. 10 min/well) 1.75 Senior Scientist/Engineer MM Recording of system data into the operational tables 2.00

Reporting by Email Senior Scientist/Engineer MM Quarter 3 and Quarter 4 system evaluation and recommendations (sent in an email) 4.00

Personnel: MM BP SO Hours: 6.00 17.75 1.50 TOTAL LABOR 25.25

VEHICLE TYPE RATE UNIT USEAGE

Truck (Environmental Technician) 120 day 2 240.00$

TOTAL VEHICLE 240.00$

PER DIEM STAFF RATE UNIT USEAGE

TOTAL PER DIEM -$

SUBCONTRACTOR COSTS

NAME PURPOSE COST UNIT USEAGE TOTALS

TOTAL SUBCONTRACTOR -$

LABORATORY COSTS

Eurofins ITEM RATE COSTING UNIT USEAGE TOTALS

To-15 Air 200.00$ EA 2 -$ To-3 Methane 200.00$ EA 2 -$

Sample Shipping 110.00$ EA 2 -$

EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS

Construction / O&M / Pilot Test Kit 360.00$ day 2 720.00$ Explosimeter 48.00$ day 2 96.00$ Construction / O&M Supplies 75.00$ day 2 150.00$ Expendables 40.00$ day 2 80.00$

TOTAL EQUIPMENT 1,046.00$

SUBTASK 4: Utilities Proposal No. HB237005

DATE: 6/29/2023

LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON

STAFF-TITLE WORK DESCRIPTION HOURS

TOTAL LABOR

VEHICLE TYPE RATE UNIT USEAGE

PER DIEM STAFF RATE UNIT USEAGE

TOTAL PER DIEM -$

SUBCONTRACTOR COSTS

NAME PURPOSE COST UNIT USEAGE

FPL Electric 500.00$ Month 12 6,000.00$ Subcontractor Handling Fee 20.00$ Month 12 240.00$

TOTAL SUBCONTRATOR 6,240.00$

DC011D.pdf
DC011D memo.pdf
HW687 DC011D.pdf
HW687 DC011D.pdf
HW687 DC011D.pdf
DEPcomments DC011D CEF-LOE230629.pdf
CEF
LOE Subtask 2 O&M
LOE Subtask 3 O&M
LOE Subtask 4

File details come from the government source that posted it. Updated .