CN-370000-HW687-DC011D.pdf
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- Contract number
- HW687
- Issued by
- Florida
About this file
Task Assignment Summary
This is a Task Assignment (TA) document under Contract Number HW687 issued by the State of Florida Department of Environmental Protection (FDEP) to Terracon Consultants, Inc. The TA covers operation and maintenance services for a soil vapor extraction (SVE) system located at 60 Minute Cleaners in Vero Beach, Indian River County, Florida. The project is designated ERIC_4806, with Dean Cox serving as the FDEP project manager and Donna Cline as the contractor's project manager. The TA was negotiated and finalized on June 30, 2023, with an effective completion date of August 31, 2024.
The TA authorizes costs totaling $15,041.43, comprising $9,041.43 in fixed unit rate charges and $6,000.00 in cost reimbursement. The scope of work includes four quarterly operation and maintenance visits with email evaluations of system operations and field notes, utility cost reimbursement not to exceed $6,000, and a utilities handling fee of $240. The deliverables are structured by quarters, with evaluations for Quarters 1 and 2 due by November 30, 2023, invoiced at $4,042.38, and evaluations for Quarters 3 and 4 due by May 31, 2024, invoiced at $4,759.05. The SVE system operates exclusively for methane mitigation; a separate groundwater monitoring task assignment will address dissolved gases and UIC parameters. The negotiated total represents a 53% reduction from the original proposal of $17,008.34.
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Text version
Funding Information:
Org. Code E.O. Object Code Budget Entity Appropriation
Category Grant # Project # Year Amount
☐ Additional Funding Information attached on separate page.
Rev. 8/26/2020
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .
1. TA Number: TA Completion Date:
TA Description:
2. Parties State of Florida Department of Environmental Protection
(Department)
Department Project Manager: Department Project Manager Phone:
Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:
3. Project Number:
(If different from TA Number)
Project Location(s):
Project Name:
4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:
☐ Fixed Price:
☐ Fixed Unit Rate: (Extended Price)
☐ Cost Reimbursement:
Total TA Value:
5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:
Attachment 1:
☐ Additional Attachments (if necessary):
IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.
State of Florida Department of Environmental Protection CONTRACTOR Department Name:
Title:
Secretary or Designee
(Authorized Signature) (Authorized Signature) Date:
☐ Additional signatures attached on separate page.
HW687
DC011D Completion August 31, 2024
This TA authorizes costs associated with SVE system O&M. The total cost of this TA is $15,041.43. There is $6,000 in cost reimbursement included in the total cost.
Dean Cox 850-245-8969 Contractor Contractor
Contractor Contractor
Contractor Contractor
Contractor
Terracon Consultants, Inc.
Terracon Consultants, Inc.
Donna Cline 813-321-0340
ERIC_4806
1145 20th Place, Vero Beach (Indian River County)
60 Minute Cleaners
✔ $ 9,041.43 ✔ $ 6,000.00
$ 15,041.43
Scope of Work
Kelly Crain
Kelly Crain Digitally signed by Kelly Crain Date: 2023.06.30 08:59:23 -04'00'
N/A
Cline, Donna L Typewriter Donna Cline Sr. Remediation Engineer
06/30/2023
Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment
WCP TAFORM 04-2017
Contract Number:
Task Assignment #:
Deliverables:
Deliverable Deliverable Due Date
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced
TOTAL COST
Two email evaluations of system operations, including field notes/O&M forms, one each for the first and second quarterly O&M visits (Subtask 2: Quarter 1 and 2 O&M). 11/30/2023
Two email evaluations of system operations, including field notes/O&M forms, one each for the third and fourth quarterly O&M visits (Subtask 1 Project Management and Subtask 3: Quarter 3 and 4 O&M).
05/31/2024
Two email evaluations of system operations, including field notes/O&M forms, one each for the first and second quarterly O&M visits (Subtask 2). $ 4,042.38
Two email evaluations of system operations, including field notes/O&M forms, one each for the third and fourth quarterly O&M visits (Subtask 1 Project Management and Subtask 3).
$ 4,759.05
FDEP receipt of utility invoices - Utilities Cost Reimbursement not to exceed $6,000;
Utilities Handling Fee $240 (Subtask 4 Utilities). $ 6,240.00
$ 15,041.43
HW687
DC011D
FLORIDA DEPARTMENT OF
Environmental Protection
Bob Martinez Center
2600 Blair Stone Road Tallahassee, FL 32399-2400
Ron DeSantis Governor
Jeanette Nuñez
Lt. Governor
Shawn Hamilton Interim Secretary
Negotiation Summary
TO: HW687 Contract File FROM: Dean Cox, Contract Manager SUBJECT: DC011D 60 Minute Cleaners (ERIC_4806) O&M (12 months)
DATE: 6/30/23
This TA authorizes costs associated with SVE system O&M. The total cost of this TA is $15,041.43. There is $6,000 in cost reimbursement included in the total cost. This TA was negotiated - the total cost is $17,008.34 or 53% less than originally proposed.
This SVE system is operating for methane mitigation only. A separate groundwater monitoring (PARM/Post-ISB) TA will be executed, which will include dissolved gases and UIC parameters sampling. The previous groundwater sampling event completed in 2022 indicated dissolved methane above 10 mg/L and UIC parameters above RAP thresholds. Groundwater PCE levels remained moderate in this event, with a high of 8,900 ug/L.
The last month of O&M in the previous (DC011B) O&M TA is June 2023. There is enough utilities money in the previous O&M TA to cover July utilities and that TA does not expire until the end of July. Site access was confirmed.
FDEP COST ESTIMATE
Contractor: Terracon
Date: 6/29/2023 Task #: HW687 DC011 SubTask 1 Project Management SubTask 6
Site: 60 Minute Cleaners ERIC_4806 SubTask 2 Quarter 1 and 2 (O&M) SubTask 7 Activity/Phase: SVE Operation Methane Mitigation, GW Sampling SubTask 3 Quarter 3 and 4 (O&M) SubTask 8
Project Manager: Dean Cox SubTask 4 Utilities SubTask 9 SubTask 5 SubTask 10
Totals 1 2 3 4 5 6 7 8 9 Labor Rate Category
$67.74 Project Manager Donna Cline 3.53 3.53 $0.00 Administrative 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Brownfield Consultant 0.00 0.00 0.00 0.00 0.00 0 0 0 0
$32.50 CADD Specialist Chelsea Fugate 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Data Analyst & Visualization Specialist 0.00 0.00 0.00 0.00 0.00 0 0 0 0
$33.00 Environmental Technician Billy Phillips 35.50 17.75 17.75 0.00 0.00 0 0 0 0 $0.00 Field Geologist 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Field Scientist 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 GIS Technician 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Principal Consultant 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Project Geologist 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Project Industrial Hygienist 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Project Scientist 0.00 0.00 0.00 0.00 0.00 0 0 0 0
$43.27 Project Scientist/Engineer Michael Mui 12.00 6.00 6.00 0.00 0.00 0 0 0 0 $50.00 Senior Geologist Shawn Ouellette 3.00 1.50 1.50 0.00 0.00 0 0 0 0 $0.00 Senior GIS Analyst 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Senior Industrial Hygienist 0.00 0.00 0.00 0.00 0.00 0 0 0 0
$40.78 Senior Scientist Jessica Endicott 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 Staff Engineer 0.00 0.00 0.00 0.00 0.00 0 0 0 0
$67.74 Staff Scientist 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 $0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0
Total Hours 54.03 3.53 25.25 25.25 0.00 0.00 0 0 0 0
Direct Labor $2,080.04 $239.30 $920.37 $920.37 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Overhead 116.00% $2,412.85 $277.59 $1,067.63 $1,067.63 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Gen & Admin 0.00% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fringe 56.26% $1,170.23 $134.63 $517.80 $517.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Labor $5,663.12 $651.52 $2,505.80 $2,505.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
REV: 02/03 CEF TERRACON Page 1
FDEP COST ESTIMATEContractor: Terracon Date: 6/29/2023
Task #: HW687 DC011 SubTask 1 Project Management SubTask 6 Site: 60 Minute Cleaners ERIC_4806 SubTask 2 Quarter 1 and 2 (O&M) SubTask 7
Activity/Phase: SVE Operation Methane Mitigation, GW Sampling SubTask 3 Quarter 3 and 4 (O&M) SubTask 8 Project Manager: Dean Cox SubTask 4 Utilities SubTask 9
SubTask 5 SubTask 10
Totals 1 2 3 4 5 6 7 8 9 Travel
Vehicle Rental $480.00 240.00$ 240.00$ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Mileage Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Air Fare $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Per diem + Hotel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Travel $480.00 $240.00 $240.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Equipment Procurement) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Procurement Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Services Procurement) Drilling (Conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Drilling (Non-conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Mobile Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Surveying $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
IDW $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Utilities $6,000.00 $0.00 $0.00 6,000.00$ $0.00 $0.00 $0.00 $0.00 $0.00 Initiation Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Erwin Remediation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $6,000.00 $0.00 $0.00 $6,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 Handling Fee $240.00 $0.00 $0.00 $240.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Subcontractor Cost $6,240.00 $0.00 $0.00 $6,240.00 $0.00 $0.00 $0.00 $0.00 $0.00
Laboratory Analytical Costs $0.00 $0.00 -$ $0.00 -$ $0.00 $0.00 $0.00 $0.00 Fast Turnaround Charges $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sample Shipping $0.00 $0.00 -$ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Field Expenses Personal Protection $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Expendables $160.00 80.00$ 80.00$ $0.00 -$ $0.00 $0.00 $0.00 $0.00 Equipment (Drilling related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Equipment (Analytical related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Equipment (IDW related) $0.00 $0.00 $0.00 $0.00 -$ $0.00 $0.00 $0.00 $0.00 Equipment (Other) $1,932.00 $966.00 966.00$ $0.00 -$ $0.00 $0.00 $0.00 $0.00 Total Field Expenses $2,092.00 $1,046.00 $1,046.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal $14,475.12 $651.52 $3,791.80 $3,791.80 $6,240.00 $0.00 $0.00 $0.00 $0.00 $0.00 Completion Fee $566.31 $65.15 $250.58 $250.58 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Estimated Cost $15,041.43 $716.67 $4,042.38 $4,042.38 $6,240.00 $0.00 $0.00 $0.00 $0.00 $0.00
REV: 02/03 CEF TERRACON Page 2
LEVEL OF EFFORT/EXPENSE WORKSHEET
SITE : 60 Minute Cleaners ERIC_4806 SUBTASK 2: Quarter 1 and 2 (O&M) PROPOSAL No. PHB237005
DATE: 6/29/2023
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Quarter 1 O&M Senior Geologist SO PreTask Planning, O&M checklist, maintenance list 1.50 Environmental Technician BP Mobilization (from WPB) 3.00 Senior Scientist BP Load/unload 1.25 Senior Scientist BP System O&M, optimize system 3.00 Senior Scientist BP Wellhead readings (11 wells, approx. 10 min/well) 1.75
Quarter 2 O&M Environmental Technician BP Load/unload 1.00 Environmental Technician BP Mobilization (from WPB) 3.00 Environmental Technician BP System O&M, record & optimize system measurements, complete O&M checklis 3.00 Environmental Technician BP Wellhead readings (11 wells, approx. 10 min/well) 1.75 Senior Scientist/Engineer MM Recording of system data into the operational tables 2.00
Reporting by Email Senior Scientist/Engineer MM Quarterly system evaluation and recommendations (sent in an email) 4.00
Personnel: MM BP SO Hours: 6.00 17.75 1.50 TOTAL LABOR 25.25
VEHICLE TYPE RATE UNIT USEAGE
Truck (Environmental Technician) 120 day 2 240.00$
TOTAL VEHICLE 240.00$
PER DIEM STAFF RATE UNIT USEAGE
TOTAL PER DIEM -$
SUBCONTRACTOR COSTS
NAME PURPOSE COST UNIT USEAGE
TOTAL SUBCONTRACTOR -$
LABORATORY COSTS
TOTAL LAB -$
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
Construction / O&M / Pilot Test Kit 360.00$ day 2 720.00$ Explosimeter 48.00$ day 2 96.00$ Construction / O&M Supplies 75.00$ day 2 150.00$ Expendables 40.00$ day 2 80.00$
TOTAL EQUIPMENT 1,046.00$
SUBTASK 3: Quarter 3 and 4 (O&M) PROPOSAL No. PHB237005
DATE: 6/29/2023
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Quarter 3 O&M Senior Geologist SO PreTask Planning, O&M checklist, maintenance list 1.50 Environmental Technician BP Mobilization (from WPB) 3.00 Senior Scientist BP Load/unload 1.25 Senior Scientist BP System O&M, optimize system 3.00 Senior Scientist BP Wellhead readings (11 wells, approx. 10 min/well) 1.75
Quarter 4 O&M Annual Sampling Event Environmental Technician BP Load/unload 1.00 Environmental Technician BP Mobilization (from WPB) 3.00 Environmental Technician BP System O&M, record and optimize system measurements, complete O&M checklist 3.00 Environmental Technician BP Wellhead readings (11 wells, approx. 10 min/well) 1.75 Senior Scientist/Engineer MM Recording of system data into the operational tables 2.00
Reporting by Email Senior Scientist/Engineer MM Quarter 3 and Quarter 4 system evaluation and recommendations (sent in an email) 4.00
Personnel: MM BP SO Hours: 6.00 17.75 1.50 TOTAL LABOR 25.25
VEHICLE TYPE RATE UNIT USEAGE
Truck (Environmental Technician) 120 day 2 240.00$
TOTAL VEHICLE 240.00$
PER DIEM STAFF RATE UNIT USEAGE
TOTAL PER DIEM -$
SUBCONTRACTOR COSTS
NAME PURPOSE COST UNIT USEAGE TOTALS
TOTAL SUBCONTRACTOR -$
LABORATORY COSTS
Eurofins ITEM RATE COSTING UNIT USEAGE TOTALS
To-15 Air 200.00$ EA 2 -$ To-3 Methane 200.00$ EA 2 -$
Sample Shipping 110.00$ EA 2 -$
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
Construction / O&M / Pilot Test Kit 360.00$ day 2 720.00$ Explosimeter 48.00$ day 2 96.00$ Construction / O&M Supplies 75.00$ day 2 150.00$ Expendables 40.00$ day 2 80.00$
TOTAL EQUIPMENT 1,046.00$
SUBTASK 4: Utilities Proposal No. HB237005
DATE: 6/29/2023
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
TOTAL LABOR
VEHICLE TYPE RATE UNIT USEAGE
PER DIEM STAFF RATE UNIT USEAGE
TOTAL PER DIEM -$
SUBCONTRACTOR COSTS
NAME PURPOSE COST UNIT USEAGE
FPL Electric 500.00$ Month 12 6,000.00$ Subcontractor Handling Fee 20.00$ Month 12 240.00$
TOTAL SUBCONTRATOR 6,240.00$
| DC011D.pdf |
| DC011D memo.pdf |
| HW687 DC011D.pdf |
| HW687 DC011D.pdf |
| HW687 DC011D.pdf |
| DEPcomments DC011D CEF-LOE230629.pdf |
| CEF |
| LOE Subtask 2 O&M |
| LOE Subtask 3 O&M |
| LOE Subtask 4 |
File details come from the government source that posted it. Updated .