CN-370000-HW687-DC002E.pdf
PDF 2 MB Posted
- Contract number
- HW687
- Issued by
- Florida
About this file
Document Summary
This Task Assignment (TA) is a contract authorization document between the State of Florida Department of Environmental Protection (FDEP) and Terracon Consultants, Inc., executed under Contract Number HW687. The task assignment is numbered DC002E with a completion date of May 29, 2026, and authorizes 12 months of soil vapor extraction (SVE) system operation and maintenance (O&M) at the Village Cleaners remediation site located at 2100 45th Street, West Palm Beach, Palm Beach County, Florida (ERIC_5205). Gabriel Sostre serves as the FDEP Department Project Manager, while Donna Cline represents Terracon as the contractor's project manager.
The total task assignment value is $39,593.03, comprised of $33,593.03 in fixed unit rate costs and $6,000.00 in cost reimbursement for utilities. The contract includes six subtasks: project management (calculated at 13% of remaining subtask labor costs), quarterly O&M visits and system sampling for Year 2 Quarters 1-4, and utilities costs. Work encompasses 186 total labor hours, SVE system operation and maintenance, system repairs, air sample collection at specified locations for TO-15 analysis, and quarterly email summaries with semiannual Remedial Action System (RASS) reports. Deliverables are scheduled with quarterly due dates from March 7, 2025, through March 27, 2026, with corresponding invoice amounts ranging from $5,900.09 to $10,786.27 per quarterly submission. The contract requires receipt submission and FDEP approval prior to invoicing and is governed by the underlying Contract HW687 executed January 5, 2022.
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Text version
Funding Information:
Org. Code E.O.
Object Code
Budget Entity Appropriation
Category Grant # Project # Year Amount
Additional Funding Information attached on separate page.
Rev. 8/26/2020
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .
1. TA Number: TA Completion Date:
TA Description:
2. Parties State of Florida Department of Environmental Protection (Department)
Department Project Manager: Department Project Manager Phone:
Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:
3. Project Number:
(If different from TA Number)
Project Location(s):
Project Name:
4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:
Fixed Price:
Fixed Unit Rate: (Extended Price)
Cost Reimbursement:
Total TA Value:
5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:
Attachment 1:
Additional Attachments (if necessary):
IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.
State of Florida Department of Environmental Protection
CONTRACTOR Department
Name:
Title: Secretary or Designee
(Authorized Signature) (Authorized Signature)
Date:
Additional signatures attached on separate page.
HW687
DC002E May 29, 2026
This Task Assignment authorizes Terracon to conduct 12 months of O&M at Village
Cleaners in accordance with the October 21, 2024 Scope of Work, Cost Estimate, and Bid Documentation.
Gabriel Sostre 850-245-8749 Terracon Consultants, Inc.
Donna Cline 904-479-7415
ERIC_5205
2100 45th Street, West Palm Beach, Palm Beach County
Village Cleaners
$ 33,593.03
$ 6,000.00
$ 39,593.03
Scope of Work
Terracon Consultants, Inc.
Donna Cline
Senior Associate / Engineer
11/13/24
Jennifer Farrell
Digitally signed by Jennifer Farrell Date: 2024.11.13 11:54:39 -05'00'
N/A
Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment
Contract Number:
Task Assignment #:
Deliverables:
Deliverable Deliverable Due Date
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced
TOTAL COST
BWC TAFORM 01/18
FLORIDA DEPARTMENT OF
Environmental Protection
Bob Martinez Center 2600 Blair Stone Road
Tallahassee, FL 32399-2400
Ron DeSantis Governor
Jeanette Nuñez Lt. Governor
Shawn Hamilton Secretary
Memorandum
TO: Negotiation File Village Cleaners West Palm Beach, Palm Beach County
ERIC_5205
FROM: Patrick McGrane, Project Manager
SUBJECT: Negotiation Summary Task Assignment DC002E (HW687)
DATE: October 30, 2024
This Task Assignment authorizes Terracon Consultants, Inc. (Terracon) to conduct 12 months of SVE system operation and maintenance (O&M) at the Village Cleaners site. Costs are also allocated for miscellaneous repairs to the SVE system. Receipts for repair materials are to be submitted for cost adjustments prior to invoicing.
One common influent sample will be taken during quarter 1 and quarter 2 for TO-15 analysis. SVE001 and SVE002 and the common influent will be sampled during quarter 3 and 4 for TO-15 analysis.
The total cost for this project is $39, with 186 total labor hours. $6,000 of this is allocated under cost reimbursement for utilities. All work is to be completed in accordance with the October 21, 2024, Scope of Work and Cost Estimate.
Terracon may invoice according to the included schedule.
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LEVEL OF EFFORT/EXPENSE WORKSHEET
SITE : Village Cleaners ERIC_5205 SUBTASK 2: Year 2, Quarter 1 (O&M) PROPOSAL No. PHD247058
DATE: 11/7/2024
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Quarter 1 O&M (November, December) Month 1 and 2 visits Senior Geologist SO PreTask Planning, O&M checklist, maintenance list 1 hr each visit 2.00
Enviromental Technician BP Mobilization/ Demobilization (from WPB) 2 hrs each Visit 4.00
Enviromental Technician BP Load/unload 1 hr each visit 2.00
Enviromental Technician BP System O&M, optimize system 4 hr each visit 8.00
Senior Geologist SO System Troubleshooting , Replace Door Hinges, Replace exhaust Fan Motor, Inline and Dilution Filters 10.00
Includes Mobilization Senior Scientist/Engineer MM Recording of system data into the operational tables 2.00
Quarter 1 O&M Sampling event (Jan 25) Month 3 visit Senior Geologist SO PreTask Planning, O&M checklist, maintenance list 2.00
Enviromental Technician BP Load/unload 1.00
Enviromental Technician BP Mobilization/ Demobilization (from WPB) 2.00
Enviromental Technician BP System O&M, record and optimize system measurements, complete O&M checklist 4.00
Enviromental Technician BP Collect Air Samples for Analytical Analysis from Common 1.00
Senior Scientist/Engineer MM Recording of system data into the operational tables 1.00
Reporting by Email
Senior Scientist/Engineer MM Quarterly system evaluation and recommendations (sent in an email) (2 submittals) 5.00
Personnel: MM BP SO Hours: 8.00 22.00 14.00 TOTAL LABOR 44.00
VEHICLE TYPE RATE UNIT USEAGE
Truck (Environmental Technician) 120 day 3 360.00$
TOTAL VEHICLE 360.00$
PER DIEM STAFF RATE UNIT USEAGE
TOTAL PER DIEM -$
SUBCONTRACTOR COSTS
NAME PURPOSE COST UNIT USEAGE
Sensaphone Subscription 299.00$ Year 1 299.40$
TOTAL SUBCONTRACTOR 299.40$
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC* #IDW TOTALS
VOCs 200.00$ 1 200.00$ Summa Canister 33.00$ 1 33.00$
Sample Shipping Large (2 day) 70.00$ 1 70.00$
TOTAL LAB 303.00$
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
Construction / O&M / Pilot Test Kit 360.00$ day 3 1,080.00$
Exhaust Fan motor $450, Inline and Dilution Filters $100, Hinges and $620.94 Each 1 620.94$ Construction / O&M Supplies 75.00$ day 3 225.00$ Expendables 40.00$ day 3 120.00$
TOTAL EQUIPMENT 2,045.94$
TO-15 (VEW -2)
SUBTASK 4: Year 2, Quarter 3 (O&M) PROPOSAL No. PHD247058
DATE: 11/6/2024
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Quarter 3 Monthly O&M (May June ) Senior Geologist SO PreTask Planning, O&M checklist, maintenance list 2.00
Environemntal Technician BP Mobilization/ Demobilization (from WPB) 4.00
Environemntal Technician BP Load/unload 2.00
Environemntal Technician BP System O&M, record and optimize system measurements, complete O&M checklist 8.00
Quarter 3 O&M Sampling Event (July) Senior Geologist SO PreTask Planning, O&M checklist, maintenance list 2.00
Environemntal Technician BP Load/unload 1.00
Environemntal Technician BP Mobilization Demobilization (from WPB) 2.00
Environemntal Technician BP System O&M, record and optimize system measurements, complete O&M checklist 4.00
Environemntal Technician BP Collect Air Samples for analytical analysis from Common 1.00
Senior Scientist/Engineer MM Recording of system data into the operational tables ( 2 Submittals) 2.00
Reporting by Email
Senior Scientist/Engineer MM Quarterly system evaluation and recommendations (sent in an email) (2 submittals) 5.00
Personnel: MM BP SO Hours: 7.00 22.00 4.00 TOTAL LABOR 33.00
VEHICLE TYPE RATE UNIT USEAGE
Truck (Environmental Technician) 120 day 3 360.00$
TOTAL VEHICLE 360.00$
PER DIEM STAFF RATE UNIT USEAGE
TOTAL PER DIEM -$
SUBCONTRACTOR COSTS
NAME PURPOSE COST UNIT USEAGE TOTALS
TOTAL SUBCONTRACTOR -$
LABORATORY COSTS
Eurofins ITEM RATE COSTING UNIT USEAGE TOTALS
VOCs 200.00$ 1 200.00$ Summa Canister 33.00$ 1 33.00$
Sample Shipping Large (2 day) 70.00$ 1 70.00$
TOTAL LABORATORY 303.00$
EQUIPMENT
ITEM RATE COSTING UNIT USEAGE
Construction / O&M / Pilot Test Kit 360.00$ day 3 1,080.00$ Construction / O&M Supplies 75.00$ day 3 225.00$ Expendables 40.00$ day 3 120.00$
TOTAL EQUIPMENT 1,425.00$
TO-15 (VEW-2)
SUBTASK 5: Year 2, Quarter 4 (O&M)
PROPOSAL No. PHD247058
DATE: 11/6/2024
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Quarter 4 Monthly O&M ( August Sept)
Senior Geologist SO PreTask Planning, O&M checklist, maintenance list 2.00
Environmental Technician BP Mobilization/ Demobilization (from WPB) 4.00
Environmental Technician BP Load/unload 2.00
Environmental Technician BP System O&M, record and optimize system measurements, complete O&M checklist 8.00
Senior Scientist/Engineer MM Recording of system data into the operational tables ( 2 Submittals) 2.00
Quarter 4 O&M Annual Sampling Event (October)
Senior Geologist SO PreTask Planning, O&M checklist, maintenance list 1.00
Environmental Technician BP Load/unload 1.00
Environmental Technician BP Mobilization Demobilization (from WPB) 2.00
Environmental Technician BP System O&M, record and optimize system measurements, complete O&M checklist 4.00
Environmental Technician BP Collect Air Samples for analytical analysis from SVE001, SVE002 and Common 1.50
RASS Reporting
Senior PM/Engineer MM Quarterly Recording of System data into tables to calculate mass recovery 2.00
Senior PM/Engineer MM Data reduction evaluation 2.00
Senior PM/Engineer MM Draft Report 3.00
Senior PM/Engineer MM Draft drawings system layout vacuum influence (DTW GW Elev) 2.00
Senior PM/Engineer MM Recording of system data into the operational tables 2.00
Auto CAD GIS CF Prepare Summary Drawings for Submittal 3.00
Senior PM/Engineer DC System Evlauation and Recommendations 2.00
Senior Scientist/Engineer MM Quarterly system evaluation and recommendations (sent in an email) (1 submittals) 2.50
Personnel: MM BP SO CF DC
Hours: 15.50 22.50 3.00 3.00 2.00 TOTAL LABOR 46.00
VEHICLE TYPE RATE UNIT USEAGE
Truck (Environmental Technician) 120 day 3 360.00$
TOTAL VEHICLE 360.00$
PER DIEM STAFF RATE UNIT USEAGE
TOTAL PER DIEM -$
SUBCONTRACTOR COSTS
NAME PURPOSE COST UNIT USEAGE TOTALS
TOTAL SUBCONTRACTOR -$
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC* #IDW TOTALS
VOCs 200.00$ 3 600.00$
Summa Canister 33.00$ 3 99.00$
Sample Shipping Large 70.00$ 1 70.00$
TOTAL LAB 769.00$
EQUIPMENT
ITEM RATE COSTING UNIT USEAGE
Construction / O&M / Pilot Test Kit 360.00$ day 3 1,080.00$
Construction / O&M Supplies 75.00$ day 3 225.00$
Expendables 40.00$ day 3 120.00$
TOTAL EQUIPMENT 1,425.00$
TO-15 (VEW-1, -2, Influent)
SITE : Village Cleaners
SUBTASK 6: Utilities Proposal No. PHD247058
DATE: 11/6/2024
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
TOTAL LABOR
VEHICLE TYPE RATE UNIT USEAGE
PER DIEM STAFF RATE UNIT USEAGE
TOTAL PER DIEM -$
SUBCONTRACTOR COSTS
NAME PURPOSE COST UNIT USEAGE
FPL Electric 500.00$ Month 12 6,000.00$ Subcontractor Handling Fee 20.00$ Month 12 240.00$
TOTAL SUBCONTRATOR 6,240.00$
1225 Omar Road West Palm Beach, FL 33405
P: (772) 343-9787
Terracon.com
October 21, 2024
Florida Department of Environmental Protection Waste Cleanup Program Waste Management Division 2600 Blair Stone Road Tallahassee, Florida 32399-2400
Attn: Mr. Patrick McGrane, Environmental Specialist III E: Patrick.McGrane@FloridaDEP.gov W: 850-245-8899
Re: Proposal for Annual O&M Monitoring and Reporting Village Cleaners (Former) 2100 45th Street West Palm Beach, Florida
ERIC_5205
Task Assignment: HW687 TBD Terracon Proposal No. PHD247058
Dear Mr. McGrane:
Terracon Consultants, Inc. (Terracon) appreciates the opportunity to submit this proposal to the Florida Department of Environmental Program (FDEP) Waste Cleanup Program for Village Cleaners (former) ERIC_5205 (Site), located in West Palm Beach, FL, to conduct 12 months of system operation and maintenance (O&M) visits with preparation of quarterly email summaries and semiannual reports.
Scope of Services
Subtask 1 - The costs associated with this subtask are calculated automatically at 13% of the change in the direct labor costs of the remaining subtasks.
Subtask 2 – SVE Year 2, three monthly O&M Monitoring visits and Quarter 1 SVE System sampling. Collect air samples at the common influent during the first quarterly event for TO-15 analysis. System repairs to the system including replacing the fan motor, changing the filters, and repair the hinges on the door will also be performed during this visit.
Subtask 3 – SVE Year 2, three monthly O&M Monitoring and Quarter 2 SVE System sampling. Collect air samples at the SVE001 and SVE002 and common influent during the second quarterly event for TO-15 analysis.
Subtask 4 – SVE Year 2, three monthly O&M Monitoring and Quarter 3 SVE System sampling. Collect air samples at
Proposal for SVE System O&M Village Cleaners, ERIC_5205 Vero Beach, FL September 26, 2024 Terracon Proposal No. PHD247058 the common influent during the third quarterly event for TO-15 analysis.
Subtask 5 – SVE Year 2, three monthly O&M Monitoring and Quarter 4 SVE System sampling. Collect air samples at the SVE001 and SVE002 and common influent during the fourth quarterly event for TO-15 analysis.
Subtask 6 -Utilities, (FPL)
See attached LOE for details
Schedule Deliverable to include an email summary within 20 business days following each O&M quarterly visit.
Compensation See attached CEF for details.
SCHEDULE
It is estimated that the first quarterly system O&M will occur in November to January 2024, depending on TA authorization.
CLOSING REMARKS
Terracon services will be conducted in accordance with the terms and conditions contained within DEP Waste Cleanup Program (WCP) Contract No. HW687, executed January 5, 2022.
It is understood that a Task Assignment change order will be issued to authorize us to perform this work.
We appreciate the opportunity to provide this proposal and look forward to working with you on this project. If you should have any questions or comments regarding this proposal, please contact either of the undersigned at 772-343-9787.
Sincerely, Terracon Consultants, Inc.
Shawn Ouellette, P.G. Donna Cline, P.E.
Environmental Group Manager Senior Remediation Engineer
Attachments: Level of Effort Cost Spreadsheet
From: accounting@sensaphone.com Sent: Thursday, April 25, 2024 3:31 PM
Subject: Sensaphone Customer Receipt - Transaction Approved - Authcode #415213
Sensaphone
Receipt of Payment Total 299.40
CREDIT CARD INFORMATION
Card Holder MICHAEL K MUI
Credit Card # xxxx xxxx xxxx 7427
AVS Result Address: Match & 5 Digit Zip: Match
CVC Result Match
DETAIL INFORMATION
Date 04/25/24 12:31:28
Reference # 3730748531
Authorization # 415213
Description Cust #: 000000030108 Outstanding AR... Orders: 0 Date: 04/25/2024 3:31:28
Invoice Inv001
PO # N/A
Type Credit Card Sale
Email Receipt New Order (Customer Email) Information
File details come from the government source that posted it. Updated .