CN-370000-HW687-DC025D.pdf
PDF 720 KB Posted
- Contract number
- HW687
- Issued by
- Florida
About this file
This Task Assignment (TA) document represents an indefinite delivery vehicle under Florida Department of Environmental Protection Contract Number HW687, executed between the State of Florida Department of Environmental Protection (FDEP) and Terracon Consultants, Inc. The agreement authorizes work at the Village Laundry and Dry Cleaners site located at 10325 Lake Carrol Way, Tampa, Hillsborough County, Florida (project ERIC_4743). The Department Project Manager is Patrick McGrane (850-245-8899), and the Contractor's Project Manager is Donna Cline (904-479-7415). The TA became effective on September 18, 2024, with a completion date of April 24, 2026.
The contract authorizes Terracon to conduct 12 months of Soil Vapor Extraction (SVE) system operation and maintenance in accordance with the May 22, 2024 Scope of Work. The total contract value is $38,383.28, consisting of a fixed unit rate of $32,083.28 and cost reimbursement of $6,300.00. Work is divided into six subtasks: Subtask 1 (Project Management); Subtasks 2 and 4 (quarterly operation and maintenance with email summaries due 01/31/2025 and 08/22/2025 for $6,275.46 each); Subtasks 3 and 5 (semi-annual Remedial Action System Status Reports due 05/16/2025 and 11/21/2025 for $7,981.90 and $11,260.46 respectively); and Subtask 6 (utilities and cellular telemetry services not to exceed $6,300.00, due 01/16/2026, including $240.00 utilities handling fee and $50.00 telemetry handling fee). Labor costs total $20,383.87 with 185 total hours, supplemented by travel, laboratory analysis, equipment, and field expenses. Invoicing is structured by deliverable completion and FDEP approval, with the final invoice due January 16, 2026.
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Text version
Funding Information:
Org. Code E.O. Object Code Budget Entity Appropriation
Category Grant # Project # Year Amount
Additional Funding Information attached on separate page.
Rev. 8/26/2020
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .
1. TA Number: TA Completion Date:
TA Description:
2. Parties State of Florida Department of Environmental Protection (Department)
Department Project Manager: Department Project Manager Phone:
Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:
3. Project Number:
(If different from TA Number) Project Location(s):
Project Name:
4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:
Fixed Price:
Fixed Unit Rate: (Extended Price)
Cost Reimbursement:
Total TA Value:
5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:
Attachment 1:
Additional Attachments (if necessary):
IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.
State of Florida Department of Environmental Protection
CONTRACTOR Department Name:
Title: Secretary or Designee
(Authorized Signature) (Authorized Signature) Date:
Additional signatures attached on separate page.
HW687
DC014E Completion April 24, 2026
This Task Assignment authorizes Terracon Consultant, Inc. (Terracon) to conduct 12 Months of SVE System Operation and Maintenance at Laundry Cleaners in accordance with the May 22, 2024 Scope of Work, Cost Estimate, and Bid Documentation.
Patrick McGrane 850-245-8899 Contractor Terracon Consultants, Inc. Contractor
Contractor Donna Cline Contractor 904-479-7415
ERIC_4743
10325 Lake Carrol Way, Tampa, Hillsborough County
Village Laundry and Dry Cleaners
Contractor Contractor
✔ $ 32,083.28 ✔ $ 6,300.00
$ 38,383.28
Scope of Work
Terracon Consultants, Inc.
Contractor Donna Cline
Senior Associate / Remediation Engineer Digitally signed by Cline, Donna L DN: cn=Cline, Donna L, ou=General Users, email=Donna.Cline@terracon.com Date: 2024.09.18 15:20:27 -04'00'
Cline, Donna L
Jennifer Farrell
Digitally signed by Jennifer Farrell Date: 2024.09.18 14:35:18 -04'00'
N/A
Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment
WC TAFORM
Contract Number:
Task Assignment #:
Deliverables:
Deliverable Deliverable Due Date
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced
TOTAL COST
Subtask 2 - Quarter 1 Operation and Maintenance 01/31/2025
Subtask 3 - Quarter 2 Operation and Maintenance 05/16/2025
Subtask 4 - Quarter 3 Operation and Maintenance 08/22/2025
Subtask 1 & 5 - Project Management; Quarter 4 Operation and Maintenance 11/21/2025
Subtasks 6 - Utilities + Cellular Telemetry Service (12 months) 01/16/2026
Subtask 2 - Submittal and FDEP approval of Quarterly Performance e-mail summary $ 6,275.46
Subtask 3 - Submittal and FDEP approval of Semi-Annual RASS Report $ 7,981.90
Subtask 4 - Submittal and FDEP approval of Quarterly Performance e-mail summary $ 6,275.46
Subtask 1 & 5 - Project Management; Submittal and FDEP approval of Semi-Annual RASS Report $ 11,260.46
Subtasks 6 - Submittal and FDEP approval of O&M documentation & Utility/Cellular Telemetry Invoices Utilities + Telemetry (Cost Plus Fixed Fee) not to exceed $6,300.00 Utilities Handling Fee: $240.00 Telemetry Handling Fee: $50.00
$ 6,590.00
$ 38,383.28
HW687
DC014E
FLORIDA DEPARTMENT OF
Environmental Protection
Bob Martinez Center 2600 Blair Stone Road
Tallahassee, FL 32399-2400
Ron DeSantis Governor
Jeanette NNuñez Lt. Governor
Shawn Hamilton Secretary
Memorandum
TO: Negotiation File Village Laundry and Dry Cleaners Tampa, Hillsborough County
ERIC_4743
FROM: Patrick McGrane, Project Manager
SUBJECT: Negotiation Summary Task Assignment DC014 (HW68 )
DATE: June 5, 2024
This Task Assignment authorizes Terracon Consultants, Inc. (Terracon) to conduct 12 months of SVE
System Operation and Maintenance (O&M) at the Village Laundry and Dry Cleaners site.
The total cost for this project is $38,383.28 with 185 total labor hours. All work is to be completed in accordance with the May 22, 2024, Scope of Work.
Terracon may invoice according to the included schedule.
Subtask 1:
Project Management is automatically calculated as a percentage of total labor in accordance with
Contract HW687.
Subtask 2-5:
There will be four consecutive quarterly sampling events for a total of 12 months. Each event will consist of three months of O&M where soil vapor sampling will be conducted during the third month’s O&M. Soil vapor samples will be collected with Summa Canisters and analyzed for VOCs using TO-15. Following the first and third quarterly O&M events (months 1-3 & 7-9) an email deliverable will be submitted to the
FDEP detailing SVE system performance and sampling results. After the second and fourth quarterly O&M events (months 4-6 & 10-12) a Remedial Action System Status Report will be submitted summarizing SVE system data with any conclusions and recommendations based on semi-annual results.
Subtask 6:
Costs associated with electrical utilities and cellular telemetry for SVE system operation. Utility and telemetry costs are classified as and will be invoiced under cost reimbursement. Handling fees are fixed unit rate.
Total cost for 12 months of utilities and cellular telemetry are not to exceed $6,300.00.
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R
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LEVEL OF EFFORT/EXPENSE WORKSHEET
SITE : Village Laundry E_4743 SUBTASK 2: Q1 O&M and Email Summary
PROPOSAL NO. PH237235
DATE: 6/5/2024
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
System O&M with Quarterly Sampling and Email Summary
Month 1 O&M Senior PM/Engineer MM PreTask planning, verify property owner is the same as on the access agreement 1.00 Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Environmental Technician EL System O&M, optimize system 3.50 Senior PM/Engineer MM Recording of system data into the operational tables 1.00
Month 2 O&M Senior PM/Engineer MM PreTask planning, verify property owner is the same as on the access agreement 1.00 Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Environmental Technician EL System O&M, optimize system 3.50 Senior PM/Engineer MM Recording of system data into the operational tables 1.00
Month 3 O&M, Summa Sampling Senior PM/Engineer MM 1.50
Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Senior PM/Engineer MM Mobilization (from Tampa) 1.00 Senior PM/Engineer MM Oversee Monthly O&M, collect air samples 3.50 Environmental Technician EL System O&M, optimize system 3.50
Reporting by Email Senior PM/Engineer MM Quarterly recording of system data into the operational tables 2.00 Senior Engineer DC 3.00
Personnel: EL MM DC Hours: 19.50 12.00 3.00 TOTAL LABOR 34.50
VEHICLE TYPE RATE UNIT USEAGE
Truck (Environmental Technician) 120 day 3 360.00$ Automobile (Engineer) 80 day 1 80.00$
TOTAL VEHICLE 440.00$
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC* #IDW TOTALS
VOCs 200.00$ 1 200.00$
Summa Canister 33.00$ 1 33.00$ Sample Shipping Large (2 day) 70.00$ 1 70.00$
TOTAL LAB 303.00$
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
Construction / O&M / Pilot Test Kit 360.00$ day 3 1,080.00$ Construction / O&M Supplies 75.00$ day 3 225.00$ Expendables 40.00$ day 3 120.00$
TOTAL EQUIPMENT 1,425.00$
TO-15 (Total Influent)
System evaluation and recommendations (sent in an email)
PreTask planning, verify property owner is the same as on the access agreement, request sample kit
SUBTASK 3: Q2 O&M and RASS
PROPOSAL NO. PH237235
DATE: 6/5/2024
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
System O&M with Quarterly Sampling and RASS Report
Month 1 O&M Senior PM/Engineer MM PreTask planning, verify property owner is the same as on the access agreement 1.00 Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Environmental Technician EL System O&M, optimize system 3.50 Senior PM/Engineer MM Recording of system data into the operational tables 1.00
Month 2 O&M Senior PM/Engineer MM PreTask planning, verify property owner is the same as on the access agreement 1.00 Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Environmental Technician EL System O&M, optimize system 3.50 Senior PM/Engineer MM Recording of system data into the operational tables 1.00
Month 3 O&M, Summa Sampling Senior PM/Engineer MM 1.50
Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Senior PM/Engineer MM Mobilization (from Tampa) 1.00 Senior PM/Engineer MM Oversee Monthly O&M, collect air samples 3.50 Environmental Technician EL System O&M, optimize system 3.50
RASS Report Senior PM/Engineer MM Quarterly recording of system data into the operational tables 2.00 Senior PM/Engineer MM Data reduction/evaluation 4.00 Senior PM/Engineer MM Draft report with conclusions and recommendations 6.00 Senior PM/Engineer MM Draft drawings of system layout, vacuum influence (3 events), DTW/groundwater 2.00 Auto CAD/GIS CF Prepare summary drawings for report submittal 3.00 Senior Engineer DC 2.00
Personnel: EL MM DC CF Hours: 19.50 24.00 2.00 3.00 TOTAL LABOR 48.50
VEHICLE TYPE RATE UNIT USEAGE
Truck (Environmental Technician) 120 day 3 360.00$ Automobile (Engineer) 80 day 1 80.00$
TOTAL VEHICLE 440.00$
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC* #IDW TOTALS
VOCs 200.00$ 1 200.00$
Summa Canister 33.00$ 1 33.00$ Sample Shipping Large (2 day) 70.00$ 1 70.00$
TOTAL LAB 303.00$
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
Construction / O&M / Pilot Test Kit 360.00$ day 3 1,080.00$ Construction / O&M Supplies 75.00$ day 3 225.00$ Expendables 40.00$ day 3 120.00$
TOTAL EQUIPMENT 1,425.00$
TO-15 (Total Influent)
System evaluation and recommendations
PreTask planning, verify property owner is the same as on the access agreement, request sample kit
SUBTASK 4: Q3 O&M and Email Summary
PROPOSAL NO. PH237235
DATE: 6/5/2024
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
System O&M with Quarterly Sampling and Email Summary
Month 1 O&M Senior PM/Engineer MM PreTask planning, verify property owner is the same as on the access agreement 1.00 Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Environmental Technician EL System O&M, optimize system 3.50 Senior PM/Engineer MM Recording of system data into the operational tables 1.00
Month 2 O&M Senior PM/Engineer MM PreTask planning, verify property owner is the same as on the access agreement 1.00 Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Environmental Technician EL System O&M, optimize system 3.50 Senior PM/Engineer MM Recording of system data into the operational tables 1.00
Month 3 O&M, Summa Sampling Senior PM/Engineer MM 1.50
Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Senior PM/Engineer MM Mobilization (from Tampa) 1.00 Senior PM/Engineer MM Oversee Monthly O&M, collect air samples 3.50 Environmental Technician EL System O&M, optimize system 3.50
Reporting by Email Senior PM/Engineer MM Quarterly recording of system data into the operational tables 2.00 Senior Engineer DC 3.00
Personnel: EL MM DC Hours: 19.50 12.00 3.00 TOTAL LABOR 34.50
VEHICLE TYPE RATE UNIT USEAGE
Truck (Environmental Technician) 120 day 3 360.00$ Automobile (Engineer) 80 day 1 80.00$
TOTAL VEHICLE 440.00$
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC* #IDW TOTALS
VOCs 200.00$ 1 200.00$
Summa Canister 33.00$ 1 33.00$ Sample Shipping Large (2 day) 70.00$ 1 70.00$
TOTAL LAB 303.00$
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
Construction / O&M / Pilot Test Kit 360.00$ day 3 1,080.00$ Construction / O&M Supplies 75.00$ day 3 225.00$ Expendables 40.00$ day 3 120.00$
TOTAL EQUIPMENT 1,425.00$
TO-15 (Total Influent)
PreTask planning, verify property owner is the same as on the access agreement, request sample kit
System evaluation and recommendations (sent in an email)
SUBTASK 5: Q4 O&M and RASS
PROPOSAL NO. PH237235
DATE: 6/5/2024
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
System O&M with Quarterly Sampling and RASS Report
Month 1 O&M Senior PM/Engineer MM PreTask planning, verify property owner is the same as on the access agreement 1.00 Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Environmental Technician EL System O&M, optimize system 3.50 Senior PM/Engineer MM Recording of system data into the operational tables 1.00
Month 2 O&M Senior PM/Engineer MM PreTask planning, verify property owner is the same as on the access agreement 1.00 Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Environmental Technician EL System O&M, optimize system 3.50 Senior PM/Engineer MM Recording of system data into the operational tables 1.00
Month 3 O&M, Summa Sampling Senior PM/Engineer MM 1.50
Environmental Technician EL Mobilization (from Tampa) 1.00 Environmental Technician EL Load/unload equiptment, pre and post calibrations 2.00 Senior PM/Engineer MM Mobilization (from Tampa) 1.00 Senior PM/Engineer MM Oversee Monthly O&M, collect air samples 3.50 Environmental Technician EL System O&M, optimize system 3.50
RASS Report Senior PM/Engineer MM Quarterly recording of system data into the operational tables 2.00 Senior PM/Engineer MM Data reduction/evaluation 4.00 Senior PM/Engineer MM Draft report with conclusions and recommendations 6.00 Senior PM/Engineer MM Draft drawings of system layout, vacuum influence, DTW/groundwater elevation 2.00 Auto CAD/GIS CF Prepare summary drawings for report submittal 3.00 Senior Engineer DC 2.00
Personnel: EL MM DC CF Hours: 19.50 24.00 2.00 3.00 TOTAL LABOR 48.50
VEHICLE TYPE RATE UNIT USEAGE
Truck (Environmental Technician) 120 day 3 360.00$ Automobile (Engineer) 80 day 1 80.00$
TOTAL VEHICLE 440.00$
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC* #IDW TOTALS
VOCs 200.00$ 4 800.00$
Summa Canister 33.00$ 4 132.00$ Sample Shipping Large (2 day) 70.00$ 1 70.00$
TOTAL LAB 1,002.00$
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
Construction / O&M / Pilot Test Kit 360.00$ day 3 1,080.00$ Construction / O&M Supplies 75.00$ day 3 225.00$ Expendables 40.00$ day 3 120.00$
TOTAL EQUIPMENT 1,425.00$
TO-15 (VEW-1, -2, -3, Influent)
PreTask planning, verify property owner is the same as on the access agreement, request sample kit
System evaluation and recommendations
SUBTASK 6: Utilities
PROPOSAL NO. PH237235
DATE: 6/5/2024
SUBCONTRACTOR COSTS
NAME PURPOSE COST UNIT USEAGE
TECO Electric 500.00$ Month 12 6,000.00$ Sensaphone Cellular Telemetry 300.00$ Year 1 300.00$
Electrical Invoice Handling Fee 20.00$ Month 12 240.00$ Cellular Telemetry Handling Fee 50.00$ Year 1 50.00$
TOTAL SUBCONTRATOR 6,590.00$
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
TOTAL EQUIPMENT -$
5463 West Waters Avenue, Suite 830
Tampa, FL 33584
P (813) 221-0050 F (813) 221-0051
Terracon.com
May 22, 2024
Florida Department of Environmental Protection Waste Cleanup Program Waste Management Division 2600 Blair Stone Road Tallahassee, Florida 32399-2400
Attn: Mr. Dean Cox, Environmental Consultant E: Dean.Cox@FloridaDep.gov W: 850-245-8969 M: 727-686-6502
Re: Proposal for 12 Months of SVE System O&M
Village Laundry 10325 Lake Carrol Way Tampa, Hillsborough County, Florida
ERIC_4743
Terracon Proposal No PH4247171
Dear Mr. Cox:
Terracon Consultants, Inc. (Terracon) appreciates the opportunity to submit this proposal to the Florida Department of Environmental Protection (FDEP) Waste Cleanup Program to conduct 12 months of SVE system Operation and Maintenance (O&M) visits with quarterly soil gas (air) sampling, and preparation of quarterly email summaries and semi-annual RASS Reports.
Scope of Services
Subtask 1 is Project Management, Michael Mui is the designated Project Manager.
Subtasks 2 and 4 include monthly system Operation and Maintenance (O&M) visits, quarterly collection of Total Influent soil gas (air) samples for laboratory analysis, and quarterly email summaries of performance.
Subtask 3 includes monthly system O&M visits, collection of Total Influent air sample, and preparation of a semi-annual RASS Report.
Subtask 5 includes monthly system O&M visits, collection of air samples from the Total Influent and individual SVE legs, and preparation of a semi-annual RASS Report.
Subtask 6 includes utility services for 12 months to allow the system to continue operating during the laboratory analysis, data evaluation, and report review period.
See attached LOE for details
Proposal for SVE System Repair, Shutdown Evaluation, and O&M Village Laundry, ERIC_4743 ■ Tampa, FL May 22, 2024 ■ Terracon Proposal No. PH4237235
Schedule The quarterly email summary or RASS report will be submitted within 15 business days of receipt of analytical results.
Compensation See attached CEF for details.
SCOPE OF WORK
This proposal includes 12 months of monthly O&M visits, quarterly collection of Total Influent soil gas (air) samples, and annual collection of soil gas samples from the 3 individual SVE legs. Terracon will submit an email summary and evaluation of system performance after Q1, Q2, and Q3; and a RASS report after Q4.
DELIVERABLES
The deliverable for Subtasks 2, 3, and 4 will include an email summary and evaluation of the SVE system performance and sampling results. The deliverable for Subtask 5 will include a RASS report.
Each email summary will include O&M checklists, field notes, updated operational tables, and laboratory analytical report. The RASS report will include a summary of system operation, repairs, site drawings of vacuum influence monitoring, conclusions, and recommendations.
SCHEDULE
It is estimated that the proposed 12 months of O&M will commence in August 2024, depending on Task authorization, with the first email summary deliverable by December 2024.
CLOSING REMARKS
Terracon services will be conducted in accordance with the terms and conditions, contained within DEP Waste Cleanup Program (WCP) Contract No. HW687, executed January 5, 2022. It is understood that a TA will be issued to authorize us to perform this work.
We appreciate the opportunity to provide this proposal and look forward to working with you on this project. If you should have any questions or comments, please contact either of the undersigned at 813-221-0050.
Sincerely, Terracon Consultants, Inc.
Michael Mui Donna Cline, P.E.
Remediation Engineer Senior Remediation Engineer
Attachments: Cost Spreadsheet Level of Effort
File details come from the government source that posted it. Updated .