DFAS LIMESTONE - Custodial
The Defense Finance and Accounting Service (DFAS) is seeking a contractor to provide comprehensive custodial services for its Limestone, Maine facility through a solicitation (HQ042325QE017) released on February 14, 2025. The contract requires a full-time day porter and at least two custodial workers to manage daily cleaning for a 113,983 square foot facility, including approximately 99,500 square feet of carpet. Quotations will be evaluated based on technical approach, past performance, and price, with technical and past performance considerations weighted more heavily than pricing. The solicitation mandates a site visit on February 21, 2025, and requires vendors to submit questions by February 27, 2025, with answers to be posted on SAM.gov by February 28, 2025. Formal quotations must be received via email by March 12, 2025, at 3:00 p.m. ET, with a firm-fixed-price contract anticipated.
This opportunity is designated as a 100% Small Business Set-Aside with a NAICS code of 561720 and a size standard of $18,000,000. The contract period includes one base year with four one-year option periods, spanning from June 1, 2025, through May 31, 2030. Performance will take place at the DFAS facility located in Limestone, ME 04751, and requires strict adherence to security protocols, including background checks for employees with unescorted facility access. The contractor must maintain supplies for up to 300 employees and provide various cleaning services including daily surface and carpet cleaning, weekly office maintenance, and periodic services like floor waxing, window cleaning, and carpet shampooing. Performance will be monitored through a quality assurance surveillance plan with specific metrics and potential payment deductions for substandard service. The Department of Labor wage determination sets minimum wage requirements, with workers to be paid at least $17.75 per hour plus specified health and welfare benefits.
HQ042325QE017 Defense Finance and Accounting Service
2/14/25, 11:59 AM NAFSGP Dynamics GP Software Replacement
The Defense Finance and Accounting Service (DFAS) is seeking industry input for replacing its current Microsoft Dynamics GP Enterprise Resource Planning (ERP) software system. The agency requires a modern, scalable ERP solution capable of handling comprehensive financial management functions, including general ledger, accounts payable/receivable, budgeting, fixed assets, and inventory management. Technical requirements for the new system include compatibility with Windows Server 2019+, SQL Server 2022+, deployment in a .mil cloud environment, and compliance with Impact Level 4 and 5 DoD Provisional Authorization and RMF Medium Categorization. Interested vendors must submit capability statements addressing all requirements in sections C, D, and E of the Request for Information (RFI) by February 24, 2025, at 3:00 pm EST, with responses not exceeding 5 pages. The market research will focus on vendor experience, implementation approach, security controls, pricing structure, and small business status.
The pre-solicitation notice indicates no specific set-aside designation for this procurement. The current system supports 123 active users across CONUS and OCONUS locations and requires CAC/Smart Card authentication. While no specific award value or budget range is disclosed, the RFI suggests a comprehensive ERP replacement project with potential significant investment. The procurement timeline suggests an exploratory phase of market research, with potential future solicitation depending on the responses received. This is strictly a market research effort, and the information gathered will be used to inform DFAS's acquisition planning for a new Enterprise Resource Planning solution, with no guarantee of a subsequent contract award.
3002951 Defense Finance and Accounting Service
2/13/25, 1:05 PM Defense Joint Military Pay System Support Services
The Defense Finance and Accounting Service (DFAS) is seeking Information Technology and support services for the Defense Joint Military Pay System (DJMS), a complex payroll management system serving over 2 million military personnel across multiple service branches. The procurement involves technical support for operating and maintaining DJMS subsystems, with specific focus on seven key task areas including contract program management, requirements analysis, technical design, configuration management, code development, testing support, and security management. The government is conducting market research to identify qualified vendors, particularly small businesses such as 8(a), service-disabled veteran-owned, HUBZone, and women-owned small businesses with demonstrated expertise in military pay system technologies. Vendors must submit capabilities statements by 1 PM ET on February 25, 2025, to patrina.l.james.civ@mail.mil with specific documentation addressing programming experience in COBOL, FOCUS, and JCL, as well as security certifications. Evaluation will include review of recent relevant contracts, technical capabilities, and pricing estimates using the provided RFI spreadsheet.
The procurement does not have a specific set-aside designation, allowing broad competition among qualified vendors. The contract will span one base year with four 12-month option periods, commencing on December 1, 2025, and will be performed entirely remotely. Labor categories include Project Administrators, Senior and Intermediate Applications Programmers, and Data Security specialists, with an estimated workload of approximately 15 system releases annually and 500 production support calls. The contract will utilize a mixed pricing structure of Firm-Fixed Price and Labor Hour contract types, with pricing estimates covering the base period and subsequent option years. Key technical requirements include supporting systems containing approximately 121,308 function points for Active Component and 62,217 function points for Reserve Component, with most existing code written in COBOL. Contractors must maintain appropriate security clearances and complete mandatory training requirements, with an estimated total contract value that will be determined through the market research process.
HQ042302082025 Defense Finance and Accounting Service
2/8/25, 7:56 AM TFRS Dynamics GP Software Replacement
The Defense Finance and Accounting Service (DFAS) is conducting market research to replace its current Microsoft Dynamics GP Software with a new Enterprise Resource Planning (ERP) system before the existing system reaches end-of-life in 2031. The agency is seeking capability statements and industry input to inform potential future requirements for a comprehensive ERP solution. Technical requirements for the replacement system include DoD IL5 security certification, SFIS/RMF/FIPS compliance, government cloud readiness, and integration capabilities with SharePoint. The system must support 15-20 users, handle 10,000 yearly transactions, and manage a 320GB database, operating on Windows Server 2019+ with SQL Server 2022+. Interested vendors are required to submit responses by February 17, 2025, addressing implementation methodology, data migration approach, training requirements, cost breakdown, and demonstrating relevant vendor experience.
The pre-solicitation notice does not specify a specific set-aside, but explicitly encourages responses from qualified small businesses, including 8(a), Service-Disabled Veteran Owned, Veteran Owned, and HUBZone companies who can perform at least 50% of the contract work. While a precise award value is not disclosed, the comprehensive technical requirements suggest a potentially significant enterprise software implementation project. The system must include specific functionalities such as CAC authentication, cash card functions, query generation and export capabilities, and automated timeout features. The procurement timeline indicates the agency is targeting a system replacement before 2031, with initial market research and vendor engagement occurring in early 2025. The project appears to be a strategic technology modernization effort aimed at enhancing DFAS's financial management and reporting capabilities through a robust, secure, and scalable ERP solution.
TFRS_RFI Defense Finance and Accounting Service
2/11/25, 11:16 AM Strategic Consulting Services BPA
The Defense Finance and Accounting Service (DFAS) is seeking sources and capability statements for Executive Strategic Consulting Services. The ideal provider will have experience and expertise in areas such as Zero Trust, AI, Robotics, DevSecOps, Cloud Hosting, and Modernization. DFAS is also looking for assistance with architecture, deployment strategies, project management, and technical product evaluation. Interested sources should submit their responses by July 17, 2024, at 10 am Eastern Time, including details on their relevant experience and qualifications.
This is a pre-solicitation notice, not a solicitation, and there is no set-aside designation. The contract details, including any potential award values or budget ranges, have not been provided. The information collected through this notice will be used for market research purposes only and will not be disclosed outside the government.
AIP-3002132 Defense Finance and Accounting Service
7/5/24, 10:53 AM