On-site destruction services for DFAS Indianapolis, IN

The Defense Finance and Accounting Service (DFAS) is seeking qualified vendors to provide on-site destruction services for data storage media at its Indianapolis, Indiana facility. The contractor must perform confidential shredding of approximately 1,353 tapes and 7,891 hard drives in compliance with federal security and privacy standards, including the Privacy Act of 1974, the Gramm-Leach-Bliley Act of 1999, and NIST SP 800-88 Rev 2 Guidelines for Media Sanitization. All destruction must occur on-site at DFAS Indianapolis (8899 E. 56th Street) in the presence of DFAS personnel or the Contracting Officer's Representative, with the contractor responsible for providing all necessary personnel, equipment, materials, and transportation. Key requirements include shredding hard drives into particles where the majority are 2 mm or smaller with no fragment exceeding 10 mm, transporting shredded materials in fully enclosed, locked vehicles to a certified electronics recycling facility, and delivering a detailed Certificate of Destruction within 24 hours of completion. Interested vendors must submit responses to this Sources Sought Notice by March 20, 2026, at 4:00 PM EST, including a completed Contractor Capability Survey with a three-page capability statement and rough pricing estimates. The responses will be used for market research and acquisition strategy development rather than to make an immediate award.

This pre-solicitation notice carries no set-aside designation, meaning all qualified vendors are eligible to compete. The contract is classified under NAICS code 541519 (Other Computer Related Services) with an estimated value of $16.5 million and carries a PSC code of R614. Performance must be completed within 30 calendar days after contract award, with the period of performance structured as a one-year purchase order running from June 1, 2026, to May 31, 2027. Contractor personnel must be U.S. citizens or nationals and must be continuously escorted by DFAS personnel during all destruction activities. Although no incumbent contractor is identified in this notice, the Government encourages responses from small businesses, 8(a) firms, service-disabled veteran-owned businesses, HUBZone certified firms, and women-owned small businesses to participate in the market research process.