CCTV, IDS, and ACS Maintenance Services for DFAS Indianapolis, IN
Closed Solicitation Posted
- Solicitation number
- HQ042326QE055
- Agency
-
Defense Finance and Accounting Service
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Indianapolis, Indiana 46249, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Finance and Accounting Service is soliciting maintenance and on-call support services for Closed-Circuit Television, Intrusion Detection System, and Access Control System equipment at its Indianapolis facility; solicitation HQ042326QE055 was canceled effective July 10, 2026.
The source material contains timestamped updates tracking the solicitation lifecycle. The original posting on June 5, 2026 announced a women-owned small business set-aside with quotations due June 19 at 4:00 PM EST and questions due June 12 at 4:00 PM EST. Amendment 0001, issued June 19, extended the quotation deadline to June 23 at 4:00 PM EST, with acknowledgment of amendment receipt required by that deadline. A formal cancellation notice issued July 10 terminated solicitation HQ042326QE055 in its entirety, citing material ambiguities in the Performance Work Statement and Pricing/CLIN Instructions regarding cost and risk allocation for replacement equipment. DFAS stated it will revise both documents and re-advertise under a new solicitation.
Place of performance is Indianapolis, Indiana. The contract structure was base year plus four one-year options through July 26, 2031. Pricing consisted of Firm-Fixed Price preventative maintenance at proposed monthly rates and Time-and-Materials emergency/non-emergency repair services with a government-established not-to-exceed of $30,000 annually per year, totaling $150,000 evaluated price across five years. The NAICS code is 561621; small business size standard was $25 million.
Evaluation criteria (per the pre-cancellation solicitation) weighted technical certifications as an acceptable/unacceptable threshold requirement, technical approach and past performance equally at 10 and 5 pages respectively, and price, with factors 2 and 3 collectively more important than price. Required certifications included current Lenel OnGuard and Bosch/Digital Monitoring Products manufacturer certifications for technicians, Lenel Value Added Reseller status, and authorized reseller status for Bosch and DMP. Personnel required minimum three years documented experience servicing similar intrusion detection systems. The contractor was obligated to respond to service calls within 4 hours and provide on-site emergency response within 4 hours for critical assets and 24 hours for non-critical assets, maintaining 98 percent monthly system uptime and CMMC Level 1 cybersecurity compliance.
Notice text
3 versions
Update #3 · Latest ·
Formal Notice of Solicitation Cancellation
Effective July 10, 2026, the Defense Finance and Accounting Service (DFAS) hereby cancels Solicitation Number HQ042326QE055 in its entirety. Please see cancellation attachment.
The purpose of this Amended Solicitation is to both extend the Solicitation closing date to 4p EST on 6/23/2026 and post a Question and Answer document for this Solicitation.
Defense Finance and Accounting Service (DFAS) is issuing this combined synopsis/solicitation for commercial products or commercial services prepared in the attached Performance Work Statement (PWS) and in accordance with Federal Acquisition Regulation (FAR) Overhaul (RFO) Part 12. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The Contractor shall provide maintenance and on-call support services for the Closed-Circuit Television (CCTV), Intrusion Detection System (IDS), and Access Control System (ACS) located at the Defense Finance and Accounting Service-Indianapolis, IN (DFAS-IN). Services include preventative, corrective, emergency and Government directed maintenance, diagnostics, troubleshooting, repair, system administration, and installation and/or removal of equipment as directed by the Government. Services shall be performed in a manner that ensures system reliability, security, and continuity of operations.
Offerors are responsible for reviewing the Solicitation (SF 1449 HQ042326QE055), the attached PWS, and the Solicitation Instructions in their entirety. Quotations that fail to meet the Solicitation requirements may be determined unacceptable, will not be evaluated further, and will not be considered for award.
Quotations shall be received by email to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST on June 19, 2026.
Questions regarding this solicitation are due to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST, June 12, 2026. Questions will be answered at the discretion of the Contracting Officer.
Update #2 ·
The purpose of this Amended Solicitation is to both extend the Solicitation closing date to 4p EST on 6/23/2026 and post a Question and Answer document for this Solicitation.
Defense Finance and Accounting Service (DFAS) is issuing this combined synopsis/solicitation for commercial products or commercial services prepared in the attached Performance Work Statement (PWS) and in accordance with Federal Acquisition Regulation (FAR) Overhaul (RFO) Part 12. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The Contractor shall provide maintenance and on-call support services for the Closed-Circuit Television (CCTV), Intrusion Detection System (IDS), and Access Control System (ACS) located at the Defense Finance and Accounting Service-Indianapolis, IN (DFAS-IN). Services include preventative, corrective, emergency and Government directed maintenance, diagnostics, troubleshooting, repair, system administration, and installation and/or removal of equipment as directed by the Government. Services shall be performed in a manner that ensures system reliability, security, and continuity of operations.
Offerors are responsible for reviewing the Solicitation (SF 1449 HQ042326QE055), the attached PWS, and the Solicitation Instructions in their entirety. Quotations that fail to meet the Solicitation requirements may be determined unacceptable, will not be evaluated further, and will not be considered for award.
Quotations shall be received by email to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST on June 19, 2026.
Questions regarding this solicitation are due to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST, June 12, 2026. Questions will be answered at the discretion of the Contracting Officer.
Update #1 ·
Defense Finance and Accounting Service (DFAS) is issuing this combined synopsis/solicitation for commercial products or commercial services prepared in the attached Performance Work Statement (PWS) and in accordance with Federal Acquisition Regulation (FAR) Overhaul (RFO) Part 12. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The Contractor shall provide maintenance and on-call support services for the Closed-Circuit Television (CCTV), Intrusion Detection System (IDS), and Access Control System (ACS) located at the Defense Finance and Accounting Service-Indianapolis, IN (DFAS-IN). Services include preventative, corrective, emergency and Government directed maintenance, diagnostics, troubleshooting, repair, system administration, and installation and/or removal of equipment as directed by the Government. Services shall be performed in a manner that ensures system reliability, security, and continuity of operations.
Offerors are responsible for reviewing the Solicitation (SF 1449 HQ042326QE055), the attached PWS, and the Solicitation Instructions in their entirety. Quotations that fail to meet the Solicitation requirements may be determined unacceptable, will not be evaluated further, and will not be considered for award.
Quotations shall be received by email to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST on June 19, 2026.
Questions regarding this solicitation are due to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST, June 12, 2026. Questions will be answered at the discretion of the Contracting Officer.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation Cancellation Notice.pdf | ||
| Attachment 4 Amended PPQ.docx | DOCX document | |
| Solicitation Amendment HQ042326QE0550001.pdf | ||
| Attachment 2 Amended Solicitation Instructions Offeror.pdf | ||
| Questions and Answers.xlsx | XLSX spreadsheet | |
| Solicitation - HQ042326QE055.pdf | ||
| Attachment 1 Performance Work Statement.pdf | ||
| Attachment 2 Solicitation Instructions Offeror.pdf | ||
| Attachment 3 Pricing_CLIN_Structure Spreadsheet.xlsx | XLSX spreadsheet | |
| Attachment 6 Wage Determination 2015-4787.pdf | ||
| Attachment 4 PPQ.docx | DOCX document | |
| Attachment 5 JA Redacted.pdf |
Show all 12
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