Material Handling Vehicle Maintenance Services DFAS-IN

The Defense Finance and Accounting Service (DFAS) is seeking qualified contractors to provide Material Handling Vehicle Maintenance Services through this pre-solicitation notice posted on January 5, 2026. The procurement encompasses scheduled quarterly preventative maintenance and unscheduled repair services for approximately 16 material handling vehicles, including electric pallet jacks, electric forklifts, and electric EZ-GO carts located at two warehouse sites in Indianapolis, Indiana. Prospective contractors must demonstrate verifiable experience and expertise in material handling vehicle maintenance for the Department of Defense, with technicians possessing either a Craftsman Motor Vehicle Certification or equivalent credentials, specialized OSHA-compliant training, and a minimum of one year of hands-on experience in material handling vehicle maintenance and repair. Interested sources must submit a completed Contractor Capability Survey, estimated pricing information, past performance documentation, and a three-page capability statement by January 14, 2026, at 12:00 PM EST via email to veronica.c.hay.civ@mail.mil and christina.l.rosen.civ@mail.mil. This pre-solicitation is for market research purposes only; evaluation will assess the contractor's technical qualifications, experience, pricing, and past performance record.

This opportunity is issued without any set-aside designation, meaning it is open to all qualified business entities. The estimated total contract value is $5,500, with an annual cost of $1,100 per year across a one-year base period plus four optional one-year periods, representing a firm-fixed-price contract structure. The contractor will be responsible for completing diagnostics within two business days and approved repairs within five business days, while maintaining detailed service records and submitting reports after each maintenance event. All contractor personnel will be subject to background checks, fingerprinting, and escort requirements per DFAS security protocols. The government actively encourages responses from small businesses, including 8(a) small businesses, service-disabled veteran-owned small businesses, HUBZone small businesses, and women-owned small businesses.