Interpreting DFAS-Rome, New York

The Defense Finance and Accounting Service (DFAS) is seeking a vendor to provide in-person and virtual sign language interpreting services at its Rome, New York location under Request for Quotation HQ042326QE012. The contractor must provide certified interpreters capable of fluent communication in American Sign Language (ASL), Pidgin Sign English (PSE), and Conceptually Accurate Signed English (CASE) to support approximately six deaf and hard of hearing employees across various workplace functions including staff meetings, training sessions, performance discussions, and interviews. Key qualifications include certification from organizations such as the Registry of Interpreters for the Deaf (RID) or the National Association of the Deaf (NAD), familiarity with government finance and accounting terminology, ability to work in both onsite and virtual settings, and compliance with extensive federal security and background investigation requirements. The government will evaluate quotations using two factors with past performance weighted as more important than price, requiring vendors to submit up to three relevant contracts performed within the last three years with detailed performance information. Critical deadlines include a question submission deadline of December 11, 2025 at 12:00 PM EST and a revised quotation due date of December 19, 2025 at 12:00 PM EST, with the amendment extending the original deadline by one day and revising the Performance Work Statement.

This solicitation is designated as a Total Small Business set-aside with a NAICS code of 541930 (Translation and Interpretation Services) and a size standard of $22.5 million. The contract will be awarded as a Firm Fixed Price Purchase Order to a single responsible vendor offering the best value to the government based on the evaluation criteria. The anticipated contract period runs from February 1, 2026 through January 31, 2031, consisting of a one-year base period with four additional one-year option periods, with each period estimated at 400 billable hours annually at a fully burdened hourly rate to be determined by the winning vendor's quotation. The contractor must maintain a minimum two-hour billing per assignment with invoicing in half-hour increments, and the government reserves the right to increase or decrease hours based on mission requirements. Performance will take place at the DFAS Rome, New York facility (13441), with Karen M. Wilcox serving as the primary administrative contact for contract execution and ongoing management.