CCTV, IDS, and ACS Maintenance Services for DFAS Indianapolis, IN
Closed Solicitation Posted
- Solicitation number
- HQ042326QE076
- Agency
-
Defense Finance and Accounting Service
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Columbus, Ohio 43213, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Finance and Accounting Service has cancelled Solicitation HQ042326QE076 for maintenance and on-call service support of Closed-Circuit Television, Intrusion Detection System, and Access Control System equipment at its Indianapolis facility, effective immediately as of September 8, 2026. The requiring activity reassessed operational requirements and determined the solicitation will not proceed to award; the Government intends to pursue alternative acquisition strategies instead.
This procurement was solicited under full and open competition (NAICS 561621, small business size standard $25 million) with quotations originally due July 27, 2026 at 4:00 PM EST, extended by amendment to July 29, 2026 at 12:00 PM EST. Place of performance was the DFAS-Indianapolis facility at 8899 East 56th Street, Indianapolis, Indiana 46249. The contract structure included a one-year base period (August 24, 2026 through August 23, 2027) with four one-year option periods, plus a potential six-month extension option.
Services encompassed routine and Government-directed maintenance, diagnostics, troubleshooting, repair, system administration, and installation or removal of system components. Contractor personnel were required to hold Tier 3 minimum personnel security investigations, maintain authorized reseller status for Lenel (Value Added Reseller) and both Bosch and DMP products, employ certified technicians with minimum three years of documented intrusion detection system experience, and comply with CMMC Level 1 self-assessment requirements. The contractor was required to maintain 98 percent monthly uptime per standalone system and provide 24/7/365 support with four-hour telephone and emergency on-site response for critical assets.
Pricing used a blended structure combining firm-fixed-price monthly preventative maintenance and time-and-materials emergency repair labor with a not-to-exceed ceiling of $30,000 per CLIN across five operational areas, totaling $150,000 in evaluated price. Evaluation criteria comprised Factor 1 (Technical Certifications/Authorizations, pass/fail gate), Factor 2 (Technical Approach, 10 pages maximum), Factor 3 (Past Performance, 5 pages maximum, weighted equally with Factor 2 and more important than price), and Factor 4 (Price).
No reimbursement will be provided for proposal preparation costs. All submitted documentation will be retained in the contract file under FAR Part 4 and the Procurement Integrity Act.
Notice text
3 versions
Update #3 · Latest ·
SAM.gov Public Cancellation Announcement
Solicitation Number: HQ042326QE076
Agency: Defense Finance and Accounting Service (DFAS)
Location: DFAS Indianapolis, IN (DFAS-IN)
The Defense Finance and Accounting Service (DFAS) hereby CANCELS in its entirety Solicitation Number HQ042326QE076 effective immediately.
The requiring activity has reassessed its operational requirements and determined that the current solicitation will not proceed to contract award. The Government intends to explore alternative acquisition strategies to fulfill this requirement.
In accordance with standard solicitation provisions, the Government will not reimburse offerors for any costs incurred in the preparation, submission, or modification of proposals, or for any discussions or negotiations in response to this solicitation. All proposals, documentation, and source selection materials submitted to the Government will be retained in the contract file in accordance with FAR Part 4 and applicable records management policies and will be protected under the Procurement Integrity Act (41 U.S.C. §§ 2101–2107).
Any future acquisition for this requirement will be publicized independently through the Government-Wide Point of Entry.
Please direct all questions regarding this notice to:
Coleman Dieger, Contract Specialist: dcoleman.dieger.civ@mail.mil
Terri Davis, Contracting Officer: terri.l.davis34.civ@mail.mil
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
The purpose of this amendment is to extend the RFQ due date until 29 July 2026 at 12:00 PM EST.
Defense Finance and Accounting Service (DFAS) is re-issuing this combined synopsis/solicitation for commercial products or commercial services prepared in the attached revised Performance Work Statement (PWS) and in accordance with Federal Acquisition Regulation (FAR) Overhaul (RFO) Part 12. This announcement constitutes re-issuance of a canceled solicitation (HQ042326QE055).
This contract provides for maintenance and on-call service support for Closed-Circuit Television (CCTV), Intrusion Detection System (IDS), and Access Control System (ACS) at the Defense Finance and Accounting Service-Indianapolis, IN (DFAS-IN). Services include routine and Government directed maintenance, diagnostics, troubleshooting, repair, system administration, and installation and/or removal of system components as directed by the Government. The specific responsibilities for furnishing parts and equipment are defined within this Performance Work Statement (PWS).
Offerors are responsible for reviewing the Solicitation (SF 1449 HQ042326QE076), the attached revised PWS, and revised Solicitation Instructions in their entirety. Quotations that fail to meet the Solicitation requirements may be determined unacceptable, will not be evaluated further, and will not be considered for award.
Quotations shall be received by email to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST on July 27, 2026.
Questions regarding this solicitation are due to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST, July 22, 2026. Questions will be answered at the discretion of the Contracting Officer.
Update #2 ·
The purpose of this amendment is to extend the RFQ due date until 29 July 2026 at 12:00 PM EST.
Defense Finance and Accounting Service (DFAS) is re-issuing this combined synopsis/solicitation for commercial products or commercial services prepared in the attached revised Performance Work Statement (PWS) and in accordance with Federal Acquisition Regulation (FAR) Overhaul (RFO) Part 12. This announcement constitutes re-issuance of a canceled solicitation (HQ042326QE055).
This contract provides for maintenance and on-call service support for Closed-Circuit Television (CCTV), Intrusion Detection System (IDS), and Access Control System (ACS) at the Defense Finance and Accounting Service-Indianapolis, IN (DFAS-IN). Services include routine and Government directed maintenance, diagnostics, troubleshooting, repair, system administration, and installation and/or removal of system components as directed by the Government. The specific responsibilities for furnishing parts and equipment are defined within this Performance Work Statement (PWS).
Offerors are responsible for reviewing the Solicitation (SF 1449 HQ042326QE076), the attached revised PWS, and revised Solicitation Instructions in their entirety. Quotations that fail to meet the Solicitation requirements may be determined unacceptable, will not be evaluated further, and will not be considered for award.
Quotations shall be received by email to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST on July 27, 2026.
Questions regarding this solicitation are due to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST, July 22, 2026. Questions will be answered at the discretion of the Contracting Officer.
Update #1 ·
Defense Finance and Accounting Service (DFAS) is re-issuing this combined synopsis/solicitation for commercial products or commercial services prepared in the attached revised Performance Work Statement (PWS) and in accordance with Federal Acquisition Regulation (FAR) Overhaul (RFO) Part 12. This announcement constitutes re-issuance of a canceled solicitation (HQ042326QE055).
This contract provides for maintenance and on-call service support for Closed-Circuit Television (CCTV), Intrusion Detection System (IDS), and Access Control System (ACS) at the Defense Finance and Accounting Service-Indianapolis, IN (DFAS-IN). Services include routine and Government directed maintenance, diagnostics, troubleshooting, repair, system administration, and installation and/or removal of system components as directed by the Government. The specific responsibilities for furnishing parts and equipment are defined within this Performance Work Statement (PWS).
Offerors are responsible for reviewing the Solicitation (SF 1449 HQ042326QE076), the attached revised PWS, and revised Solicitation Instructions in their entirety. Quotations that fail to meet the Solicitation requirements may be determined unacceptable, will not be evaluated further, and will not be considered for award.
Quotations shall be received by email to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST on July 27, 2026.
Questions regarding this solicitation are due to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST, July 22, 2026. Questions will be answered at the discretion of the Contracting Officer.
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