DFAS Mailroom Equipment Lease and Maintenance Services
Closed Solicitation Posted
- Solicitation number
- HQ042326QE065
- Agency
-
Defense Finance and Accounting Service
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- PSC
- W074 Lease Or Rental Of Equipment- Office Machines, Text Processing Systems, And Visible Record Equipment
- Place of performance
- Cleveland, Ohio 44199, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Finance and Accounting Service seeks comprehensive mailroom equipment and maintenance services for its Cleveland facility, with quotations due June 26, 2026, and questions due June 19, 2026. This is a small business set-aside (WOSB) under NAICS 532420 (Office Machinery and Equipment Rental and Leasing), conducted as full and open competition under FAR Part 12 with a size standard of $40 million.
Place of performance is DFAS Cleveland, 1240 East 9th Street, Cleveland, Ohio 44199-2055. The procurement requires delivery and installation of two new high-capacity digital mailing systems (120–150 pieces per minute, mixed mail) under a 60-month lease-to-own arrangement with comprehensive warranty, plus uninterrupted preventative and corrective maintenance of two existing Government-owned Pitney Bowes Relay 7000 inserting systems (Models F70G, Serial Numbers 2203171 and 2201867). The contractor must be USPS-approved for physical and virtual meters and either the OEM or an authorized party capable of honoring warranty obligations; resellers alone are unacceptable.
All contractor personnel require escorted facility access, must be U.S. citizens registered for Selective Service, and must submit DFAS Form 9035 and fingerprints for security clearance documentation. The contractor must achieve CMMC Level 1 self-assessment prior to award and comply with CMMC Level 1 standards for Federal Contract Information protection. On-site response time is guaranteed within 24 hours of service request. Delivery must occur within 30 calendar days of award, with a transition plan due within 15 days of award.
The contract comprises a 12-month base period (July 1, 2026–June 30, 2027) and four 12-month option periods on a firm-fixed-price basis. Evaluation uses Lowest Price Technically Acceptable methodology. Quotations must remain valid for 60 days minimum. Service Contract Act prevailing wage rates apply in Cuyahoga, Geauga, Lake, Lorain, and Medina counties.
Notice text
The Defense Finance and Accounting Service (DFAS) has a requirement for comprehensive mailroom equipment and maintenance solution to support operations at the DFAS-Cleveland facility. The Contractor shall provide all personnel, equipment, software, tools, and materials necessary to perform the following:
- New Equipment Acquisition: Delivery, installation, configuration, and operator training for new, high-capacity digital mailing systems under a lease-to-own arrangement, inclusive of a comprehensive 60-month warranty.
- Incumbent Equipment Maintenance: Uninterrupted preventative and corrective maintenance, including software updates and parts, for the Government’s existing on-site Pitney Bowes mailroom equipment.
Offerors are responsible for reviewing the Solicitation (SF 1449 HQ042326QE065), the attached SOW, and the Solicitation Instructions in their entirety. Quotations that fail to meet the Solicitation requirements may be determined unacceptable, will not be evaluated further, and will not be considered for award.
Quotations shall be received by email to Terri Davis at terri.l.davis34.civ@mail.mil and Miranda Rogers at miranda.y.rogers.civ@mail.mil by 4:00 PM EST on June 26, 2026.
Questions regarding this solicitation are due to Terri Davis at terri.l.davis34.civ@mail.mil and Miranda Rogers at miranda.y.rogers.civ@mail.mil by 4:00 PM EST on June 19, 2026. Questions will be answered at the discretion of the Contracting Officer.
Files
| File | Type | Posted |
|---|---|---|
| Finalized Q and A.pdf | ||
| Solicitation Instructions.pdf | ||
| Solicitation - HQ042326QE065.pdf | ||
| WD 2015-4727 REV 29 5-13-26.pdf | ||
| SOW.pdf |
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