DFAS-IN Material Handling Vehicle Maintenance Services

The Defense Finance and Accounting Service (DFAS) is seeking quotations for scheduled preventative maintenance and unscheduled repair services for material handling vehicles, including six EZ-GO carts, five forklifts, and five pallet jacks located in Indianapolis, Indiana. The solicitation (HQ042326QE024) requires contractors to provide all necessary skilled personnel, equipment, parts, materials, and tools to maintain these vehicles on a quarterly basis, with unscheduled maintenance and repairs performed as requested on a time-and-materials basis. Key qualifications mandate that all technicians possess relevant industry certifications (Craftsman Motor Vehicle Certification, National Institute for Automotive Service Excellence, or powered industrial truck manufacturer certification) and a minimum of one year of maintenance experience with material handling vehicles, along with strict security clearances including REAL ID status, U.S. citizenship, and fingerprint background check clearance. The Government will evaluate submissions using a Lowest Price Technically Acceptable (LPTA) methodology, with awards based on price reasonableness and technical certification demonstrating compliance with the Performance Work Statement. The deadline for quotation submission is April 15, 2026, at 12:00 PM EST, with questions due by April 13, 2026, at 12:00 PM EST, and quotations must remain valid for a minimum of 60 days.

This solicitation is designated as a 100 percent set-aside for Women-Owned Small Businesses (WOSB) under NAICS code 811310 with a $12.5 million size standard. No incumbent contractor is identified in the solicitation documents. The contract encompasses a one-year base period running from May 1, 2026, through April 30, 2031, with four optional one-year extensions and a six-month option to extend services at half the price of the last option period, with an estimated annual contract value of approximately $5,500 for scheduled and unscheduled maintenance. The annual requirement includes 64 scheduled preventative maintenance services (24 for EZ-GO carts, 20 for forklifts, and 20 for pallet jacks) performed quarterly, plus approximately 30 labor hours and $1,100 in parts for unscheduled repairs annually. Performance will take place at two primary facilities: the Bean Center Warehouse at 8899 East 56th Street, Indianapolis, Indiana 46249, and the off-site Post Road Warehouse at 3250 North Post Road, Building 3, Suite 315, Indianapolis, Indiana 46226, with contractor personnel required to work standard business hours (0700-1700, Monday through Friday) and subject to 100 percent Government escort while onsite within DFAS facilities.