DFAS Limestone Propane Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- HQ0423-25-QE-091
- Agency
-
Defense Finance and Accounting Service
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 324110 Petroleum Refineries
- PSC
- 9140 Fuel Oils
- Place of performance
- Limestone, Maine 04751, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Finance and Accounting Service (DFAS) is seeking a contractor to purchase and deliver propane to their Limestone, Maine facility through solicitation HQ042325QE091. The contractor must provide comprehensive propane delivery services including all management, supervision, labor, materials, supplies, and equipment necessary to ensure effective supply and delivery to the DFAS location at 27 Arkansas Road. Security requirements mandate that contractors be U.S. citizens and potentially undergo background investigations, with deliveries restricted to Monday through Friday between 7 am and 3 pm with a maximum seven-calendar-day response time for on-call requests. The procurement will be evaluated using a Lowest Price Technically Acceptable (LPTA) methodology, where technical capability submissions are assessed on an acceptable/unacceptable basis before price consideration. Quotations are due by October 8, 2025 at 12:00 PM EST, with technical capability submissions limited to five pages and requiring completion of a pricing worksheet.
This opportunity is designated as a Women-Owned Small Business (WOSB) set-aside under NAICS code 324110 (Petroleum Refineries), contradicting the initial notice description of "No Set-Aside Used." The contract structure includes a base period requiring 37,500 gallons of propane from December 1, 2025 through November 30, 2026, with two additional one-year option periods of 37,500 gallons each that could extend the contract through November 30, 2028. The estimated total potential volume reaches 112,500 gallons across all periods, with deliveries made to a secure, fenced 18,000-gallon underground tank at the DFAS Limestone Field Operations facility. Performance will occur in Limestone, Maine 04751, with the contract administered by DFAS Limestone Field Operations and Kevin Quist serving as the primary point of contact. The firm fixed-price contract includes an Option to Extend Services clause that allows for potential extensions of up to six months beyond the stated periods.
Notice text
Propane Delivery - Purchase and deliver propane to the Defense Finance and Accounting Service (DFAS), 27 Arkansas Road, Limestone, Maine, 04751. The contractor shall provide all management, supervision, labor, materials, supplies, and equipment; and shall plan, schedule, coordinate and ensure effective supply and delivery of propane to DFAS Limestone. Estimated annual consumption is 37,500 gallons. Delivery will be on-call.
Files
| File | Type | Posted |
|---|---|---|
| A03 DON.docx | DOCX document | |
| A23 HQ042325QE091.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| DFAS Limestone Propane Services | Award Notice | |
| This notice | Solicitation |
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