01 31 19 - Project Meetings.pdf
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- Attached to
- Contract 2026-01: Maintenance & Emergency Contract (Excavation) – Project No. 7297. 0444
- Solicitation number
- Not on record
- Issued by
- York County, Pennsylvania
About this file
This is a Project Meetings specification document for West Manchester Township's Contract 2026-01: Maintenance & Emergency Contract (Excavation), Project No. 7297.0444, prepared by Herbert, Rowland & Grubic, Inc. The specification establishes protocols for project meetings required during contract execution. A project starting meeting will be held following contract award to establish the work progress schedule, partial payments schedule, and sequence of work operations. The Owner or Engineer will set the date, time, and place of this initial meeting and may schedule additional meetings as requested by any contract party, with written notice provided to all parties regarding the date, time, place, and agenda. All contract parties must be represented at these meetings by personnel with decision-making authority, and determinations made at meetings become binding on all parties regarding procedures, sequence of operations, and time schedules. The Contractor may not claim delay or damage compensation if failure to comply with agreed-upon procedures and schedules occurs.
This specification contains no provisions regarding pricing, set-asides, incumbents, or funding sources, as it exclusively addresses project meeting administration and contractual obligations related to meeting participation and compliance. The document serves as an administrative framework to facilitate coordination between the Owner, Engineer, and Contractor throughout the project lifecycle and does not establish substantive project requirements, quantities, or financial terms.
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Text version
01 31 19 - PROJECT MEETINGS
Herbert, Rowland & Grubic, Inc. 01 31 19 - 1 007297.0444
SECTION 01 31 19 - PROJECT MEETINGS
PART 1 - GENERAL
1.1 PROGRESS MEETINGS
A. Project Starting Meeting: For projects other than emergencies, a project starting meeting may be held for the purpose of establishing the work progress schedule, the progress payment (Partial Payments) schedule, and to arrive at an orderly sequence of work operations agreeable to the parties of the Contract:
1. The Owner or the Engineer shall set the date, time and place of the project starting meeting following the award of Contract.
B. Scheduling Additional Meetings: In addition to the project starting meeting, the Owner or the Engineer may schedule a meeting when requested by any party to the Contract. The Owner or the Engineer will give to each party written notice of the date, time and place, and agenda of each such scheduled meeting:
1. Such meetings shall serve to resolve conflicts, adjust work arrangements, etc., so that work stoppages and delays may be avoided.
C. Meeting Representation: Each party to the Contract shall be represented at such meetings by a person or persons vested with the authority to make necessary decisions on their behalf, and such decisions shall commit that party to the agreed procedures, sequence of operations and time schedules.
D. Determinations: Where procedures, sequence of operations, time schedules and other matters have been agreed upon by each party concerned, it shall become binding upon each party to follow and comply with said procedures, sequence of operations, time schedules, and other matters, both as to time and performance, and no claim of delay or damages by the Contractor if he fails to comply therewith will be entertained by the Owner.
PART 2 - PRODUCTS - Not Used.
PART 3 - EXECUTION – Not Used.
END OF SECTION
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