01 26 13 - Requests for Interpretation.pdf
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- Attached to
- Contract 2026-01: Maintenance & Emergency Contract (Excavation) – Project No. 7297. 0444
- Solicitation number
- Not on record
- Issued by
- York County, Pennsylvania
About this file
This is a Requests for Interpretation specification document prepared by Herbert, Rowland & Grubic, Inc. for West Manchester Township's Contract 2026-01: Maintenance & Emergency Contract (Excavation) – Project No. 7297.0444 in Pennsylvania. The document establishes the procedures and requirements for Requests for Information/Interpretation (RFIs) that contractors may submit when clarification is needed on drawings or specifications during project execution. RFIs must be properly prepared with detailed written statements identifying specific drawings by number and location or specifications by section number, page, and paragraph. Contractors must submit RFIs using the designated RFI Form (Document 00 63 13) in consecutive numerical order via email, with all attachments properly numbered and labeled. RFIs from subcontractors or material suppliers must be reviewed and approved by the prime contractor before submission to the Engineer; those submitted directly to the Engineer will not be accepted. The Engineer will endeavor to respond to properly prepared RFIs in a timely manner, though the contractor must allow reasonable review and response time without guarantees for expedited replies.
RFIs may not be used to request approval of submittals, substitutions, changes involving cost or credit, or different work methods. Improperly prepared or frivolous RFIs—including those requesting information clearly shown in the Contract Documents—will be processed at the Engineer's standard hourly rate, with costs deducted from amounts due to the contractor. For coordination issues requiring clarification, contractors must submit suggested solutions with scaled drawings or sketches as part of the RFI or the request will be returned unanswered. The Engineer will respond to properly prepared RFIs directly on the RFI form or through a Request for Proposal, while improper RFIs will be returned with notification of processing fees or marked "Not Reviewed." The Engineer may retain RFIs for discussion during regularly scheduled project meetings with responses included in meeting minutes.
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Text version
01 26 13 – REQUESTS FOR INTERPRETATION
Herbert, Rowland & Grubic, Inc. 01 26 13 - 1 007297.0444
SECTION 01 26 13 – REQUESTS FOR INTERPRETATION
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Requests For Interpretation.
B. Related Sections:
1. Document 00 60 00 – Project Forms.
2. Document 00 63 13 – RFI Form.
1.2 DEFINITIONS
A. Request For Information / Interpretation (RFI):
1. A properly prepared request for information / interpretation shall include a detailed written statement that indicates the specific Drawings or Specification in need of clarification and the nature of the clarification requested:
a. Drawings shall be identified by drawing number and location on the drawing sheet.
b. Specifications shall be identified by Section number, page and paragraph.
2. Requests for Information: Request made by Contractor concerning items not indicated on drawings or contained in Contract Documents that is required to properly perform the work.
B. Improper and Frivolous RFIs:
1. RFIs that are not properly prepared, or
2. RFIs that request information that is clearly shown on the Contract Documents.
3. Improper or Frivolous RFIs will be processed by the Engineer at the Engineer’s standard hourly rate and Engineer will charge the Owner, and such costs will be deducted from monies still due to the Contractor. The Contractor will be notified by the Engineer prior to the processing of improper RFIs.
1.3 CONTRACTOR'S REQUESTS FOR INFORMATION
A. Format: Use form Document 00 63 13 – RFI Form:
1. Forms shall be completely filled in, and if prepared by hand, shall be fully legible after photocopying or scanning.
2. RFIs shall be submitted in numerical order with no breaks in the consecutive numbering.
3. Each page of attachments to RFIs shall bear the RFI number and shall be consecutively numbered in chronological order.
4. Submit RFI via email.
B. When the Contractor is unable to determine from the Contract Documents, the material, process or system to be installed, the Engineer shall be requested to make a clarification of the indeterminate item.
01 26 13 – REQUESTS FOR INTERPRETATION
Herbert, Rowland & Grubic, Inc. 01 26 13 - 2 007297.0444
C. RFIs shall be originated by the Contractor:
1. RFIs from subcontractors or suppliers shall be submitted through, reviewed by, and approved by the Contractor prior to submittal to the Engineer.
2. RFIs from subcontractors or material suppliers sent directly to the Engineer shall not be accepted and will be returned unanswered.
D. In cases where RFIs are issued to request clarification of coordination issues, the Contractor shall fully lay out a suggested solution using drawings or sketches drawn to scale, and submit same with the RFI. RFIs which fail to include a suggested solution will be returned unanswered with a requirement that the Contractor submit a complete request.
E. RFIs shall not be used for the following purposes:
1. To request approval of submittals.
2. To request approval of substitutions.
3. To request changes which are known to entail additional cost or credit.
4. To request different methods of performing work.
F. Contractor shall allow a reasonable time for review and response time for RFIs:
1. The Engineer will endeavor to respond in a timely fashion to RFIs.
2. RFI shall state requested date/time for response, however, this requested date/time for response is not a guarantee that the RFI will be answered by that date/time if that date/time is too expeditious.
1.4 ENGINEER'S RESPONSE TO RFIs
A. Engineer will respond to RFIs on one of the following forms:
1. Properly prepared RFIs:
a. Response directly upon Request for Information / Interpretation form.
b. Request for Proposal.
2. Improper or Frivolous RFIs:
a. Notification of Processing Fee(s).
b. Unanswered RFIs will be returned with a notation: Not Reviewed.
3. Answers to properly prepared RFIs will be directly upon the RFI form as deemed appropriate by the Engineer.
B. Engineer may opt to retain RFIs for discussion during regularly scheduled project meetings for inclusion of responses in meeting minutes.
PART 2 - PRODUCTS - Not Used.
PART 3 - EXECUTION - Not Used.
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