NIGP 645: Paper, for Office and Print Shop Use

NIGP 645 Paper, For Office And Print Shop Use is a Class code encompassing the full range of office and print-shop paper stock that state and local governments procure for internal operations, printing services, and educational use. Recent solicitations show governments buying standard copy paper in bulk (840 cases of 8.5 x 11 white recycled stock to school districts; 4,440 cases to intermediate school districts across Michigan); specialty bond and offset papers for administrative use and vital records (75,000 reams of 11 x 17 white R-bond with State Seal watermarks to the Illinois Secretary of State); carbonless and form stock for print shops and facilities (NCR roll stock paper in multiple weights and colors to the Colorado Department of Corrections; 50 line items of carbonless, bond, and specialty papers to Milwaukee County's Community Reintegration Center Print Shop); and large-format roll stock for production printing (HP PageWide XL 5200 equipment rental bundled with supplies to Orange County, California OC Public Works). Print-shop supplies and finishing materials—envelopes, letterhead, cardstock, newsprint, construction paper—appear across school district and municipal procurement for internal operations and public communications. The code captures both consumable stock and rental-with-supplies arrangements where printing equipment bundles include paper, toner, and service.

Issuing bodies span school districts (Northside ISD San Antonio, Anoka-Hennepin Minnesota, Donna ISD Texas, Granite School District Utah, Washington County School District, Los Fresnos CISD Texas), state agencies (Illinois Secretary of State, Colorado Department of Corrections, State of Colorado), county and municipal governments (Orange County California, Cook County Illinois, Milwaukee County Wisconsin, Walworth County Wisconsin, City of St. Petersburg Florida, City of Fort Worth Texas, Sandy City Utah), and independent school districts across Texas. School districts and state print shops appear as repeat buyers in the recent-opportunities block. Geographic activity concentrates in Texas (multiple ISD solicitations, Harlandale ISD San Antonio, Donna ISD, Pflugerville ISD), California (Orange County, State of Colorado), Illinois (Chicago area districts, Secretary of State), Wisconsin (Milwaukee County, Walworth County), Minnesota (Anoka-Hennepin), and Utah (Granite School District, Sandy City, State). Representative recent opportunities include Walworth County Wisconsin issuing RFB 26-082 for printing services (envelopes, business cards, letterhead) due July 30, 2026; Anoka-Hennepin School District requesting RFQ #27005Q for 840 cases of white 8.5 x 11 copy paper (Boise Aspen 30 recycled, pre-approved brands only) due July 22, 2026; and Colorado Department of Corrections requesting RFQ for NCR roll stock paper (five line items of carbonless stock in specified weights and colors) due July 10, 2026. Pricing in recent bids emphasizes firm, fixed unit costs with delivery included; contract terms typically run one to three years with optional renewals; and delivery windows range from seven to ten business days. No set-asides or socioeconomic preferences appear in the sampled solicitations, though a few jurisdictions (St. Petersburg, Fort Worth) impose small-business participation goals.